Legal Associate

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner. Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations. A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 

This position will report to the Director of the Legal Group / Senior Legal Officer of the Legal Group.

The primary responsibilities of the Legal Associate will be to provide assistance on administrative matters, as well as legal support on human resources, transactional, commercial and institutional matters, supporting the members of the Legal Group in internal and external meetings, case filing, knowledge management, drafting and reviewing of documents, etc. The position may involve some elements of legal research and drafting, but will be primarily administrative. The position will give exposure to a wide variety of types of work overseen by the UNOPS Legal Group.

Under the supervision of the Senior Legal Advisor and the overall guidance of the Director of the Legal Group, the Legal Associate will be responsible for the following duties:

1. Drafts, edits, proofreads, finalizes and processes legal correspondence and communications with internal and external stakeholders, including senior management and external partners, for internal clearances, approval and signature; monitors requisite follow-up actions.

2. Provides secretarial, administrative and logistics support to internal and external meetings, boards, committees or conferences on legal matters, including assisting in the preparation of minutes, draft summaries, reports, notes, documents, etc.; track status of meetings; monitor follow-up actions.

3. Compiles, organizes and reviews legal information and legal reference materials from various sources for internal and external meetings, briefings, work plans, legal reports, conferences, etc.

4. Supports Legal Advisors of the Legal Group in providing efficient and consistent legal advice to clients by setting up internal knowledge management systems (for example, by setting up document libraries, maintaining and reviewing internal processes and intranet sites, reviewing existing legal templates, etc). 

5. Assists in the preparation of legal documents for electronic storage, access and circulation/publication, including document scanning and conversion, review of content and extraction of key data and text excerpts for categorization and indexing purposes, etc.

6. Sets up and maintains legal reference files and records (electronic and paper) for the Legal Group (for example, Host Country Agreement database, Due Diligence Register, Privileges and Immunities Incident Log, etc).

7. Administers the non-legal aspects of the due diligence system, i.e. intake and tracking of requests, supporting referral for research to internal or external reviewers, filing of due diligence records in the register, maintaining a searchable database of entities, responding to routine queries, updating reviews on a rolling basis for existing partners, clients and funding sources. 

8. Assists with the enhancement of existing systems for record management and retrieval, including development of proposals for consideration.

9. Assists with the registration and publication of international treaties and other legal instruments. 

10. Responds to moderately complex information requests and inquiries (for example, answers to requests requiring file search, etc).

11. Handles, or refers to the appropriate Legal Advisor, a variety of verbal and written inquiries from internal or external stakeholders, including providing information on processes and procedures related to specific legal activities, instruments, etc; maintains an overview of assigned tasks within the Legal Group to ensure optimal capacity allocation. 

12. Updates external and internal websites, contributes to the development and dissemination of guidance notes and reading materials, schedules webinars and other capacity building sessions;

13. Updates and maintains distribution lists for internal and external working groups; monitors, prepares and distributes various legal materials and reports; handles arrangements for printing and translation as necessary; coordinates shipment arrangements, courier services, etc.

14. Performs general administrative tasks, including preparing and/or processing administrative requests/documents.

Education: 

• Secondary education required. 

• A Diploma or University Degree preferably in law or related field would be desirable, and may substitute for some of the required years of experience, but it is not a requirement.

Experience:

• At least six years of experience providing support to a legal office/government agency/international organization is required;

• Experience working as a paralegal or legal assistant in a law firm, international or multilateral organisation is a strong asset;

• Experience with legal drafting and an ability to draft concisely, under time pressure is highly desired;

• Experience with the usage of Google Suite / Workplace is desired;

• UN experience is desirable but not a requirement. 

Language requirements:

• Fluency in English and Spanish, both written and verbal, is required;

• Knowledge of French is an advantage.

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS is an operational arm of the United Nations, supporting the successful
implementation of its partners’ peacebuilding, humanitarian and development projects
around the world. Our mission is to help people build better lives and countries achieve
peace and sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management,
financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging
environments across the globe. We are looking for creative, results-focused
professionals with skills in a range of disciplines.

Diversity

With over 5,000 UNOPS personnel and approximately 7,400 personnel recruited on
behalf of our partners, spread across 80 countries, our workforce represents a range of
nationalities and cultures. We promote a balanced and diverse labour force — a
strength that helps us better understand and address our partners’ needs. We
continually strive to improve our gender balance through initiatives and policies that
encourage the recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and
personal demands.