Project Management Support Associate (HR Projects)

Project information

The UNOPS Hub in Amman implements projects in Jordan, Lebanon, Iraq, Syria, Turkey, and Yemen, in partnership with bilateral donors, national governments, and other UN agencies.  With an established presence across the region, the office runs operations including large-scale procurement, project development, and technical management, and provides financial, human resources, and infrastructure-related services. The functional objective of UNOPS Hub in Amman is to deliver its projects in an efficient and effective manner and in line with the principles, rules and regulations of UNOPS, in order to support the response to the current needs and national priorities in the region.

UNOPS is providing Human Resources (HR), personnel management, and operational support services to a number of UN agencies including UNHCR, UNICEF, UNFPA, UN Habitat, UNFPA and WHO across the Amman Hub.

Job-Specific Information

In order to efficiently and effectively serve our partners with due regard to corporate standards and policies, the UNOPS Amman Multi-Country Office is in need of an experienced Project Management Support Associate (PMSA). The PMSA will work under the direct supervision of the HR Transactional Project Manager, UNOPS Amman MCO, who manages the Portfolio of the HR Projects.

1. Project monitoring and reporting

2. Project implementation

3. Operational and administrative support

4. Knowledge management and innovation

• With guidance from the Project Manager, prepare monthly invoices and coordinate with the Finance Team for issuance of Interim Financial Reports in line with reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan.

• Support the PM in maintaining the following:
  i. Electronic Blue File,
  ii. Upload on oneUNOPS (ERP) engagement and project level files.                                        

• Provide substantive inputs to assist the Project Manager in the preparation of project reports and documents.

• Maintain records of project files and other supporting documents on the shared drive as per the organization guideline for record keeping.

• Maintain electronic records of the partners’ request for service and liaison with the HR Team for issuance of contracts and updates on the contract tracking sheet. 

• Enter data in OneUNOPS, partners reporting requirements and update regularly.

• Support on the compilation, consolidation and analysis of relevant data for regular portfolio reports and stage plans.

• Take minutes of regular partner meetings and follow up on action points. 

Education

• A secondary school certification is required.

• A first-level university degree, preferably in Accounting, Project Management, Business Administration, Management, or related field may be considered as a substitute for 4 years of qualifying work experience.

• A relevant professional or technical diploma may be considered as a substitute for 2 years of qualifying work experience.

• PRINCE2® certification is an asset.

Experience

• A minimum of 6 years of relevant and progressive professional experience, preferably in the field of Project Financial Management with focus on budget preparation, monitoring, recording, reporting, and coordination is required. 

• Experience working with the Google Suite platform including, Google Drive, Google Calendar, Gmail, Google Sheets, Docs, and Slides is an asset.

• Experience and demonstrated knowledge of UN rules and procedures in Project Management, Finance, HR Management and administrative rules and regulations will be an advantage.

Languages

• Proficiency in written and oral English and Arabic is required. 

Contract type: ICA
Contract level: Local ICA Support - 6
Contract duration: One year initially, renewable subject to satisfactory performance and funding availability

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

• This position is stationed in Amman, Jordan, which is a family duty station.
  
  

Terms and Conditions

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.