Under the guidance and supervision of
the Head of Support Services, the Financial Management Officer's duties include:
Management and leadership
of a large team of finance professionals
a)
Oversight of the Finance Unit,
establishing strategic team objectives, key performance indicators, measurement
standards, and expected results, offering guidance to enable responsible,
effective and efficient performance;
b)
Effective planning and allocation of
resources to achieve goals and ensure the cost effective and appropriate use of
resources in accordance with UNOPS standards of ethics, integrity and
accountability framework;
c)
Continuous assessment of the performance
and effectiveness of financial services and recommending changes and/or
corrective actions in the team structure and/or finance operations to enhance
and maintain effectiveness in changing environment;
d)
Fostering a positive work environment,
respectful of both men and women, and ensure that the highest standards of
conduct are observed;
Providing
financial advice and guidance to diverse clients within UNOPS Myanmar
a)
Financial advisory services to MMOC
projects and programmes, and the MMOC Management Group to enable informed and
shared management engagement on financial issues;
Financial knowledge
management and capacity building
a)
Attracting, retaining and developing
talent in the Finance Unit to develop internal capacity across MMOC, with
technical guidance to ensure work standards are achieved, both in terms of
quantity/quality of input/output processed;
b) Lead,
organize and conduct of trainings or workshops to build capacity of
stakeholders on financial accounting, including the identification of expert
resources for the trainings/ workshops, synthesis and dissemination of lessons
learned and best practices in Finance, and contribute to knowledge networks and
communities of practice;
Finance processes, oversight and compliance
a)
Strategic alignment of MMOC financial
management procedures and services with UNOPS rules and regulations and
alignment with the MMOC business goals;
b)
Full compliance of financial activities and
reporting system with UNOPS rules, regulations, policies and strategies;
c)
Development and implementation of MMOC
standard operating procedures, guidelines and control of workflows; effective
internal controls. Review and regular update finance procedures in light of
changing circumstances or for the purpose of complying, streamlining and/or
strengthening of existing financial and budgetary procedures;
Planning, budgeting and performance monitoring
a)
Coordination of the operating budgets
including review, analysis, reporting, monitoring and evaluation of budget
expenditure;
b)
Identification of administrative
budgetary requirements, including: provision of guidance on for budget
preparation, and the procedures for submission to facilitate consolidation at
the global level;
c)
Review, analysis and revision of data
with respect to the finalization of cost estimates and budget proposals, in
terms of staff and non-staff requirements submitted by project managers,
including review for reasonableness, consistency with the organizational goals
and priorities;
d)
Direct support during the development
and implementation of project acquisition to ensure that financial aspects of
new business can be efficiently implemented by UNOPS and that the financial
components of proposals are in line with the corporate UNOPS policies
specifically the client pricing policy;
e)
Collaboration with the Project Managers
and/or Project Support Officers in the improvement of the UNOPS project budget
formulation system with the cooperation of the Information Technology and/or
System Support;
f)
Monitoring of the delivery and income of
the portfolio, including planning and adjustment of expenditures for the
administrative budget;
g)
Discussion and communication with the
Portfolio Specialist the savings or potential concerns that may require further
review;
h)
Analysis of trends and forecasting of
income from projects and other sources;
i)
Elaboration and implementation of
cost-saving and reduction strategies;
Accounts Receivable and Accounts Payable
a)
Control of the Accounts Receivable for
UNOPS projects and follow up with partners on contributions, maintenance of the
General Ledger;
b)
Proper maintenance of the Accounts
Receivables for UNOPS projects and follow-up with partners on contributions,
deposits creation in UNOPS’ ERP system and their application to AR pending
items;
c)
Analysis and elaboration of proposals
for the internal expenditures’ control system which ensures that vouchers
processed are matched and completed, transactions are correctly recorded and
posted in UNOPS’ ERP system, and that travel claims and other entitlements are
duly processed;
Cash management and treasury control
a)
Timely review of cash position for local
accounts to ensure sufficient funds on hand for disbursements and the
identification and recording of receipts for income application;
b)
Regular review of bank statements in
UNOPS’ ERP system to monitor cash levels and for the identification and
recording of receipts;
c)
Establishment of efficient local banking
arrangements and compliance with local financial and banking regulations;
d)
Building of project capacity to effect
payments using UNOPS’ ERP system;
Managed Cash Flow
a)
Management of the “managed cash-flow”
mechanism, including a team of approximately 80 personnel, establishing local
fund flow mechanisms for implementing partners and sub-recipients,
a)
proper receipt, management, safeguarding
and disbursement of payments handled by the field and review, modification,
initiation and implementation of internal control procedures in coordination
with UNOPS Headquarters;
b)
Proper maintenance of the field
financial accounts, preparation of financial records, statements and reports as
required or approval of the work of the finance unit, and coordination of field
replies to internal and external audit queries;
Quality assurance, reconciliation and closure
a)
Quality control of the account by
performing review, analysis and reconciliation of accounts;
b)
Ensure discrepancies are investigated
and initiate timely corrective actions on unposted vouchers, including the
vouchers with budget check errors, match exceptions, unapproved vouchers;
c)
Coordination and execution of monthly,
quarterly and annual closure activities for MMOC in compliance with pertinent
UNOPS policies and procedures, and in line with financial guidelines;
Client reporting and financial statements
a)
Timely and accurate financial reports
for submission to funding sources in accordance with UNOPS rules, and in line with
the established procedures;
Audit coordination
a)
Coordination of audit activities,
including planning, preparation, coordination during the audit
engagements and
follow up on audit observations and recommendations;
Asset
management
a) Management,
reconciliation and control of, and reporting on, PR National Programme assets
in accordance with pertinent policies;
b)
Ensure accuracy of MMOC assets
financial data disclosed in the certified financial statements;
Impact
of Results
The Financial Management Officer directly impacts
the effective management and financial integrity of UNOPS through the effective
stewarding of MMOC resources, maintaining appropriate controls and integrity of
financial management in accordance with relevant UNOPS rules and regulations,
enabling prudent management financial resources and building an informed and
shared management engagement on financial issues in support of the MMOC
strategy.