1.Ensures implementation of HR strategies and procedures,
focusing on achievemen...
1.Ensures implementation of HR strategies and procedures,
focusing on achievement of the following results:
- Full compliance of HR processes and records with
UNOPS rules, regulations, policies and strategies.
- Contribution to the elaboration of internal
Standard Operating Procedures (SOPs) in HR management, in consultation with the
direct supervisor and office management.
2.Implements UNOPS recruitment processes, focusing on
achievement of the following results:
- Development and implementation of a human
resources management system in relation to planning, administering and monitoring of all matters related to
human resources management concerning national and international staff and
other UNOPS personnel
- Management of the recruitment process for
international Consultants for the office;
- Review of incoming requests relating to
recruitment, contract extensions, transfers, exchange or loan, and separation
of staff, consultants, or contractors, ensuring documentation is complete and
in conformity with HR policies and procedures.
- Development and implementation of tracking tools
to monitor recruitment status and other indicators for management and
recruitment purposes.
- Monitoring and tracking of status of requests,
initiating follow-up action to ensure selection review submission is timely
accurate and contains complete documentation.
- Review of Requests for Personnel Action (RPA)
forms to ensure correct budget allocation, and for separating staff,
verification that no financial obligations are due to UNOPS;
- Review of consultants’ qualifications and
experience and assisting in drafting of Terms of Reference; determination of daily remuneration to be
paid in accordance with the established fee schedule;
- Briefing of staff and consultants regarding
entry details and quick action to facilitate their taking up the assignment on
a timely basis. Preparation of offer of
appointment as well as the salary/fee computation for signature by the
supervisor.
- Secure management of personnel records for all
office and project International Staff, ensuring projects maintain same for
project national personnel;
- Oral and written response to staff inquiries
regarding their conditions of service; drafting of correspondence in relation
to the inquiries for signature by designated Officer;
- Management/update of the staffing tables and provision of
statistical summaries related to them, including arranging and keeping track of
movements of office personnel
- Logistical support for the recruitment of international staff
for the office and to Operations Clusters in the overall recruitment of project
staff
- Management of the CV/HR roster
3.Ensures efficient administration of contracts, benefits
and entitlements, focusing on achievement of the following results:
- Establishment and implementation of a system for
monitoring and tracking transactions to ensure timely, consistent and equitable
provision of services with a client focus
- Research of precedents and analysis of merits of
specific requests and presentation of recommendations/solutions to supervisor
- Briefing and guidance to clients and partners on
the application, interpretation and applicability of the UN rules and UNOPS
policies and procedures.
- Briefing to staff on the conditions of service
related to contracts and/or appointments/transfers
- Establishment and maintenance of a staff
monitoring system to ensure timely retrieval of information as required.
4.Helps ensure efficient planning and management of the HR
unit, focusing on achievement of the following results:
- Well prepared unit workplan is in place
- Help supervise Quality output of the unit
- Performance evaluation of locally-recruited
staff completed
- Serve as focal point for HR-related matters for
the Regional Office/Project Centre
- Production of statistical reports and
preparation of data required for policy and issues papers completed.
- Counseling to staff (in the Regional Office and
in projects) on HR-related issues provided.
5.Provides support to staff development and training,
focusing on achievement of the following results:
- Planning, organizing and making logistical
arrangements for workshops, corporate meetings and retreats
- Coordination of the collection of feedback on
learning events and presentation of results for review purposes
- Design and presentation of training materials
and course outlines
6.Ensures facilitation of knowledge building and knowledge
sharing, focusing on achievement of the following results:
- Participation in the trainings for the
operations/ projects staff on HR.
- Contributions to knowledge networks and
communities of practice.
Impact of Results
The key results have an impact on the overall execution of
the UNOPS HR services in terms of quality and accuracy of work completed.
Accurate and properly documented records enhance UNOPS capability in the HR
management.