The Project Advisor
is responsible for providing advice to the Project Manager, project team,
government counterparts and other key stakeholders. Through the provision of
operational and capacity building services to the government ministries, NGOs
and consulting partners/stakeholders and to local beneficiary communities.
He/she will play key advisory role to the government, and help ensure that the
project results are delivered on time and to a high standard. He/she is
expected to meet and exceed the organization’s performance and delivery goals.
The Project Advisor
will be directly supervised by Project Manager in CAR.
3.1. Purpose and Scope of Assignment
The Project
Advisor is responsible for providing technical expertise
and advice to the partners/stakeholders to ensure the project’s products meet
the business cases for UNOPS, the government client(s), and the funder. Including in the areas shown below:
Management:
- Provide advice concerning
consultants and staff for studies and assessments, project activities and
support to deliver project products on timely manner;
- Provides support/advice to
the Project Manager with the overall management of project implementation and
day-to-day operations (aligned with work plan) toward successful project
completion;
Coordination:
- Provides inputs to Technical
Committees and Project Board to ensure review, inputs, feedback and approvals/alignment
with government/ministerial partners, consultants undertaking studies, UNOPS
staff and World Bank managers on project issues, deliverable progress, and
results for the success of the project.
- Provides technical inputs to
UNOPS staff, ministerial staff, consultants, and stakeholders for efficient
capacity building and operational support activities.
- Provides technical inputs on
how best to provide cash transfers in the field to vulnerable and displaced
families, in a fair, transparent and safe manner.
Stackeholder Management
- Establishes
solid working relationship with client and key stakeholders;
- Works
closely with the national and local authorities and ensure they are fully
implicated during each stage of the project;
- Support
to build the national capacity of national and local government officials
by involving them in the project design, planning and implementation and
monitoring activities of the project;
- Help ensure that national
authorities play a central role in decision making processes which should be
well documented
Knowledge Management:
- Participate in the relevant Communities of Practice
- Actively interact with other PMs and the PM community to share case
studies, lessons learned and best practice on the Knowledge System.
- Provide feedback to Practice Leads on policy, supporting guidance with
an aim towards continuous improvement of UNOPS policies
- Complete lessons learned as per reporting format
- Incorporate lessons learned from others as per planning format
Project Delivery and performance:
- Provides
inputs to develop and maintain project plans
- Provides
inputs to embed sustainability dimensions including social and gender
inclusion, environmental, social and economic aspects into project life
cycle.
- Advise
the Project Manager of any deviations from the plan
- Supports
to identify and manage risks so that maximum benefit to client and
stakeholders is achieved
- Supports
to monitor and evaluate performance of service providers
- Identify and report threats
to UNOPS internal business case to supervisor
Procedures:
- Follow
the Project Management Cycle Instructions and ensure that all
organizational policy is complied with (Organizational Directives and
Administrative Instructions);
- Supports
to prepare/adapt the following plans for approval by the Project
Board: I. Project Initiation Documentation; II. Stage/Exception
Plans and relevant Product Descriptions
- Supports
to prepare the following reports:
i. Highlight Reports (Monthly)
ii.
End Stage Report
iii. Operational
Closure Checklist
iv. End
Project Report
v. Handover
Report
Knowledge Management:
- Participate
in the relevant Communities of Practice
- Actively
interact with other PMs and the PM community to share case studies,
lessons learned and best practice on the Knowledge System.
- Provide
feedback to Practice Leads on policy, supporting guidance with an aim
towards continuous improvement of UNOPS policies
- Complete
lessons learned as per reporting format
- Incorporate
lessons learned from others as per planning format
Personnel Management:
- Mentor the National Staff members
- Mentor
associated ministerial partner-personnel;
- Identify
outstanding staff and bring them to the attention of the Project manager
and HoO
- Perform
Project Support role, unless appointed to another person or
corporate/programme function
- Supports
to ensure safety and security for all personnel and comply with UNDSS
standards
Core Values and Principles:
- Understand
and respect UNOPS sustainability principles
I. Look
for ways to embed UNOPS sustainability principles in day to day project
management
II. Seek
opportunities to champion gender equality at work place
III. Champion
and communicate project’s sustainability aspects with key stakeholders
- Understand
and Respect National ownership and capacity:
i. Understand
the principles of the Paris Declaration on aid effectiveness and mainstream
them into the project plans
ii. Seek
opportunities to recruit qualified local staff
iii. Look
for ways to build capacity of local counterparts
- Partnerships
and Coordination:
i. Understand
the UN Development Assistance Framework (UNDAF) and UNOPS, the project’s place
in the UN system
ii. Strive
to build strong partnerships and effective coordination among relevant project
actors (e.g. United Nations, governments, and non-governmental organizations or
other relevant partners
- Accountability
for results and the use of resources
i. The
project management processes are designed to deliver maximum accountability,
transparency and results.
i. Contribute
to innovation and the adaptation of best practice standards of sustainability
and quality.
Coordination of
Procurement of goods and services:
- Supports coordinates
strategic Planning, implementation and oversight of procurement of goods and
services in coordination with the CDOH procurement unit
- Adheres to tools and
guidelines to assist customer units/portfolios in procurement activities.
Ensures that risk assessments are undertaken as needed particularly for large
value procurement contracting in consultation with relevant business owner.
- Supports the Procurement
Advisor to secure compliance with UNOPS Financial Rules & Regulations,
General Terms & Conditions, and Auditor's recommendations/ observations in
all procurement activities.
- Supports in preparations of
all Invitations to Bid, Requests for Proposal, Award Recommendations above
$50K, CPC Submissions (HQCPC/LCPC) and Contracts.
- Coordinates development of
procurement plans and strategies for the project
- Supports in overseeing
adherence to contractual agreements, recommend amendments and contract
extensions, advise concerned parties with respect to contractual
rights/obligations;
- Assists in development and
maintenance of appropriate supplier performance management system
Monitoring and
Progress Controls
- Helps ensure that the project(s) produces the
required products within the specified tolerance of time, cost, quality,
scope, risk and benefits.
- Contribute to the overall business targets and needs