Administrative Assistant

Partner UNEP
Job categories Administration
Vacancy code VA/2018/B5408/15264
Level ICS-5
Department/office LCR, PAPC, Panama
Duty station Panama, Panama
Contract type Fixed Term
Contract level G5
Duration 12 (extensions based on good performance and budget availability)
Application period 05-Apr-2018 to 22-Apr-2018


Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.


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Under the supervision of the Resource Efficiency Regional Coordinator, the Administrative Assistant
will be responsible for the following duties:

HUMAN RESOURCES MANAGEMENT:

  • Initiates, processes, monitors, reviews and follows-up on actions related to the administration of the unit's human resource activities.
  • Enters, maintains, and certifies administrative data.
  • Reviews entitlements-related claims and reports.
  • Provides advice and guidance to staff.
  • Maintains and reviews organizational staffing tables.

BUDGET AND FINANCE:

  • Monitors status of expenditures.
  • Consolidates data.
  • Reviews status of relevant expenditures.
  • Reviews requisitions for goods and services.
  • Assists in the preparation of budget performance submissions.
  •  Prepares statistical tables and standard financial reports.

GENERAL ADMINISTRATION:

  • Prepares processes and follows-up.
  • Drafts routine correspondence.
  • Maintains files of rules, regulations, administrative instructions and other related documentation.
  • Maintains up-to-date work unit files (both paper and electronic).
  • Coordinates extensively with service units.
  • Performs other related administrative duties, as required.
To obtain detailed information on position funcitons, please review attached Terms of Reference.


The United Nations Environment Programme (UN Environment) established in 1972, i...

Treats all individuals with respect; responds sensitively to differences and enc...

A first level university degree is required preferably in business administratio...

Minimum 1 year of professional experience in one or more of the following areas:...

Fluency in Spanish is required. Fluency in English is required &...

Contract type: Fixed Term Contract level: G5   Contract duration: 12 m...
Additional information
ToRs G5 Administrative Assistant.pdf (172 KB) 

This vacancy is closed.
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The screening of your application will be conducted based on the information in your profile. Before applying, we strongly suggest that you review your UNOPS Jobs profile to ensure completeness, especially the education and experience sections.

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