Administrative Assistant

Under the supervision of the Resource Efficiency Regional Coordinator, the Administrative Assistant
will be responsible for the following duties:

HUMAN RESOURCES MANAGEMENT:

• Initiates, processes, monitors, reviews and follows-up on actions related to the administration of the unit's human resource activities.
• Enters, maintains, and certifies administrative data.
• Reviews entitlements-related claims and reports.
• Provides advice and guidance to staff.
• Maintains and reviews organizational staffing tables.

BUDGET AND FINANCE:

• Monitors status of expenditures.
• Consolidates data.
• Reviews status of relevant expenditures.
• Reviews requisitions for goods and services.
• Assists in the preparation of budget performance submissions.
•  Prepares statistical tables and standard financial reports.

GENERAL ADMINISTRATION:

• Prepares processes and follows-up.
• Drafts routine correspondence.
• Maintains files of rules, regulations, administrative instructions and other related documentation.
• Maintains up-to-date work unit files (both paper and electronic).
• Coordinates extensively with service units.
• Performs other related administrative duties, as required.

The United Nations Environment Programme (UN Environment) established in 1972, is the voice for the environment within the United Nations system. UN Environment acts as a catalyst, advocate, educator, and facilitator to promote the wise use and sustainable development of the global environment. Its mandate is to be the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimensions of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

UN Environment´s mission is to provide leadership and encourage partnership in caring for the environment by inspiring, informing, and enabling nations and peoples to improve their quality of life without compromising that of future generations.

The regional office for Latin America and the Caribbean (ROLAC), located in Panama City, works closely with the 33 countries of the region - including 16 small island developing States - with a population of about 588 million people. The office works to serve the needs of the region and its activities are integrated into the work programmes approved by the United Nations Environment Assembly of UN Environment (UNEA).

UN Environment provides guidance and support to interested stakeholders, including businesses, industries and other major groups, in their efforts to develop strategies, programmes, projects and initiatives to increase resource efficiency and move towards sustainable development.

The Co-operative Republic of Guyana is committed to developing a Green Economy to ensure the sustainable management of its natural resources, and to balance economic growth with preservation of the country´s environmental treasures for generations to come. Guyana's commitment to green growth has been demonstrated by its pioneering environmental international partnerships and its status as a signatory to the Paris Agreement on Climate Change. To support a comprehensive approach to implementing policies and programmes that support a Green Economy, the Co-operative Republic of Guyana, in cooperation with the United Nations Environment Programme (UN Environment), is undertaking a consultation process to create a Green State Development Strategy (GSDS) to guide Guyana's economic and social development.  It will lay the foundation for inclusive green economic growth, provide a roadmap for achieving sustainable development targets, and outline a long-term vision for a prosperous and equitable future.

The GSDS will integrate relevant commitments adopted under Guyana's international agreements. In particular, the strategy will be aligned with the Agenda 2030 for Sustainable Development and the Sustainable Development Goals with the objectives of the country and the well-being of all Guyanese. Funding for the project will come from the Guyana REDD+ Investment Fund (GRIF).

This project will be implemented and managed by UN Environment under the leadership of the Minister of the Presidency. UN Environment will be working closely with partners and UN agencies, including the UN Country Team and other non-resident agencies.  The selected candidate (G5) will be supporting the administrative work for the Project on Guyana Green State Development Strategy.

• A first level university degree is required preferably in business administration, administration, finance, accounting,  human resources or related areas.
• High School diploma plus additional years of experience (+4) may be accepted in lieu of the bachelor´s degree.

• Minimum 1 year of professional experience in one or more of the following areas:  (or more depending on the academic credentials / education) in administrative service, finance, accounting, human resources.

• Fluency in Spanish is required.
• Fluency in English is required
•  Knowledge in French language is a plus.