Human Resources Assistant

THIS VACANCY IS RE-ADVERTISED. PREVIOUS APPLICANTS NEED NOT RE-APPLY.

THIS IS A LOCAL POSITION AND ONLY UKRAINIAN NATIONALS OR THOSE WHO HAVE THE RIGHT TO LIVE AND WORK IN UKRAINE ARE ELIGIBLE FOR CONSIDERATION.

UNOPS provides project management implementation services and support for the European Delegation and the Government of Ukraine project, focused on reform of the Rule of Law system in Ukraine and to align its functioning with the best European and International practices.

This EU-Funded Project aims to support the creation of an efficient law-enforcement system respectful of human rights in support of the people of Ukraine, via provision of the necessary support to the National Police and other Ukrainian authorities in charge of civilian law-enforcement. On technical advisory matters, the project works with the EU Advisory Mission [EUAM] to Ukraine which is a Rule of Law and Police Mission, based in Kiev and with presences in Kharkiv, Odessa and Lviv.

Purpose and Scope of Assignment

Under the direct operational supervision and guidance of Human Resources Analyst, and in close collaboration with Program, Project and Operations staff, the Human Resources Assistant is responsible for providing technical and administrative support to the timely processing, recording, completion, monitoring, and maintaining of transactions and processes covering the array of Human Resources Management service lines in accordance with UNOPS’ HR rules, regulations and policies for optimal employee talent management. S/he will contribute to resolving questions on routine and standard processes and procedures and provision of guidance and information related to HR initiatives and services to the client.

Monitoring and Progress Controls

The Human Resources Assistant delivers to, and supports, the project life cycle. S/he must be able to apply the below duties and responsibilities to the project success criteria:

1.      Support to policy development and implementation

2.      Advisory Services

3.      Talent Acquisition and Administration

4.      Knowledge Building and Knowledge Sharing

• Contribute to HR policy development and corporate HR initiatives by assisting to collect data on trends, risks and opportunities and sharing local HR best practices.
• Assist with projects in support of HR initiatives for attainment of business objectives in line with the corporate HR strategy. 
  
  2. Effective human resources administration

• Provide advice and guidance to personnel on administrative procedures, processes and practices for delivery of HR services.
• Act as liaison between unit and internal and external clients and provide proactive customer service to expedite completion of projects.
• As an interlocutor of HR, ensure that new recruits' receive proactive onboarding support so that their first impressions are positive and that they have all in-processing information completed.
• Advise hiring management and guide personnel on routine elements of UNOPS recruitment and performance management processes, and learning and development initiatives, resources, and plans, including monitoring and records tracking of personnel mandatory and approved learning and development activities

3. Talent Acquisition and Administration

• Support the completion of recruitment processes and updating recruitment on-line system in line with UNOPS policies and procedures.
• Undertake reference checking, elements of longlisting, and organization of testing and interviews; fee calculation, taking interview minutes of recruitments,
• Finalize selection and other process approvals.
• Inform and advise UNOPS personnel, consultants, partners and project personnel on routine aspects and elements of their conditions of service and entitlements according to their contract modality, expediting actions to facilitate their efficient, timely, and client-focused onboarding.
• Research precedents and present recommendations to supervisor, taking into account institutionalized exceptions. Undertake research on a range of HR related issues and assist in the preparation of notes/reports.
• Maintain monitoring systems, advising the supervisor on the status of pending requests and approaching deadlines,
• Provide upon request support to the HR unit in obtaining relevant documentation for international personnel in connection with their residency status.

• Answer questions and follow-up with personnel and management to ensure completion of absences requests, performance management cycle, and other HR processes etc. in electronic information systems.
• Liaise with relevant HQ and UN system units to exchange information and follow up on pending issues.
• Follow up or process payroll verification

• Monitor status of HR actions to facilitate timely action by supervisor and line management, including on transactions initiated, expiring appointments/contracts, and pending separation actions.
• Set up and maintain records, including personnel file systems as well as provision of related statistical summaries and tracking movements of UNOPS personnel within the relevant business unit/s.

4. Knowledge building and knowledge sharing

• Provide support to the organization, facilitation and/or delivery of training and learning initiatives for personnel on HR-related topics.
• Provide sound contributions to knowledge networks and communities of practice by synthesizing of lessons learnt and dissemination of best practices in human resources.
• Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

• Completion of Secondary education is required. First University Degree in Human Resources Management, Business Administration, Public Administration, or equivalent disciplines is desirable.
• Knowledge of UN policies, procedures and practices highly desirable.

• Minimum of five years of relevant administrative support experience, with minimum of two years in providing HR advisory, recruitment, and/or HR-generalist services in an international organization/s.
• Experience in UN system organizations is desirable.
• Proficiency in computers and office software packages (MS Office) and experience in handling of web-based management systems is required.
• Experience in use of HR information systems, Enterprise systems is desirable.

• Fluency in English, and Ukrainian required. Working (intermediate) knowledge of Russian required.

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 

Based in Geneva, the Europe and Central Asia Regional Office (ECR) supports UNOPS offices throughout the region through: management, financial and programmatic oversight of global and country-specific portfolios, clusters and operations centres, including hosting services; fund and management advisory services; project implementation; procuring goods and services; and managing human resources.

ECR ensures that projects are executed to the highest standards, providing a shared knowledge base and ensuring that best practices and lessons learned are disseminated between business units and projects across the entire region.

ECR operates global portfolios from offices in Geneva, Brussels and New York, and country-specific programmes from its operations and project centres located in Eastern Europe and Central Asian countries.