Under the overall guidance of the Director Amman Operational
Hub, and under dire...
Under the overall guidance of the Director Amman Operational
Hub, and under direct supervision of the Head of Programme, The Project Manager
will be responsible to familiarize with the project initiation documents (PID),
Legal Agreement and have a thorough understanding of the terms, conditions, and
the respective roles and responsibilities of the partners/stakeholders to
ensure the project(s) products are capable of meeting the requirements of both
UNOPS and the client. Success of the Project(s) and hence PM will be based on
the Success Criteria of UNOPS engagements which are linked to the below
responsibilities.
Technical tasks:
- Study
and prepare the scope of works, contracts and all technical requirements
of the engineering design in all its phases,
- Study
and prepare the scope of works, contracts, budgets, time schedules and all
other technical requirements for construction phases,
- Review
project designs (roads network profiles, structural, culverts and others)
in terms of accuracy, suitability to overall design requirements,
including identifying improvements in the designs and be able to propose
practical solutions and alternatives,
- Review,
guide and approve shop drawings presented by contractors during
implementation phases. Also, present a methodology to control the scope
and reflect the impact of any changes on the project objectives,
- Analyse
all project documents, specifications and drawings utilizing research,
development, relevant codes and standards as well as good engineering
practices,
- Site
supervision and giving direction to UNOPS site staff and contractors on
all related implementation issues,
- Review
and certify the submitted payment certificate,
- Approve
submittals and advice on suitable alterations,
- Follow
engineering consultants’ and construction contractors’ obligations on site
including inspections, testing, quantity surveying…etc,
- Follow
up and report on the project objectives and plans including any
delineation of scope, budgeting, scheduling, and setting performance
requirements,
- Advice
the constructors/contractors on ways to maximize the efficient resource
utilization through procurement of labor, materials and equipment
according to the set construction schedules and plans.
Administrative tasks:
- Manage
the archiving of engineering and procurement related material/s,
- Ensure
scheduling of tasks related to project works at different phases,
- Maintain
records, compile and check daily progress reports on construction
activities, procurement and others according to the agreed timeframe of
works for submission to the Head of Programme on a weekly basis and other
periodic reports required by the UNOPS standard procedures,
- Manage
engineering related material archiving,
- Assist
in scheduling requested tasks related to project works at different
phases,
- Perform
any other tasks relevant to the infrastructure when required and
coordinate with the Regional Infrastructure Advisor.
- Develop
project’s closure procedures in all phases. Perform complete contracts
closure and gain formal acceptance, and submit final performance
reporting
Monitoring, Progress and Risk Controls
- Organize,
participate in and document the weekly Site progress meetings,
- Organize
and lead team meetings on a periodic basis,
- Maintaining,
accurate, quality and completion documentation as identified in
responsibilities above,
- Set
up quality management plan, perform quality assurance and perform quality
control during all phases of the project,
- Ensure
the proper maintenance of equipment, compliance with all codes and
adherence to occupational health and safety regulations as per UNOPS
requirements,
- Identify
and control any environmental risks that can affect the site or the
neighboring domestic areas around the site.
Stakeholder Management:
- Establish
solid working relationship with the key stakeholders including the
beneficiaries and other project partners ,
- Ensure
timely organization of Project Board meetings, and advise the project
board on issues that may impact the achievement of project deliverables,
- Coordinate
and communicate with UNOPS site engineers, community mobilizer and
coordinator, retainers and other staff based on clear organization chart
and communication plan,
- Develop
and share effective communication plans and mechanisms for resolving
conflicts among the various project participants,
- Contribute
to enhancing ownership of the project by the beneficiaries,
- Manage
communication and information flows between the Project Board, client
representative and project team,
- Identify
and manage risks so that maximum benefit to the stakeholders is achieved.
Delivery and Performance:
- Ensure
social, gender, and environmental dimensions are well-embedded in project
life cycle,
- Manage
the production of the required products, taking responsibility for overall
progress and use of resources and initiating corrective action where
necessary,
- Liaise
with any external suppliers,
- Authorize
Work Packages,
- Advise
the Project Board and the Head of Programme of any deviations from the
plan,
- Identify
and manage risks so that maximum benefit to client and stakeholders is
achieved,
- Manage
and review product quality and ensure products are accepted,
- Monitor
and evaluate performance of service providers,
- Identify
and report potential partnership development opportunities for UNOPS to
supervisor,
- Identify
and report threats to the project and any UNOPS internal business case to
supervisor.
Project Management Procedures:
- Follow
the Project Management Cycle Instructions and ensure that all
organizational policy is complied with UNOPS Organizational Directives and
Administrative Instructions), and Project Management Manual.
- Prepare
the following reports:
i.
Highlight Reports,
ii.
Risk and issue logs and
registers
iii.
End Stage Reports,
iv.
Operational Closure
Checklist,
v.
End Project Report,
vi.
Close out Report. Being
fully informative with Project Management Practices
- Maintain
the following: i. Electronic Blue File; ii. Procurement, HR and Finance
files as required,
- Ensure
that all expenditure comply with UNOPS Financial Rules and Regulations,
- Manage
budgets, cash flow and obligations to ensure that deliverables are met and
payments to contractors and personnel are received on time,
- Understand
and manage UNOPS overheads, allocable charges, and related corporate
charges as they apply to the project,
- Understand
the unique structures of the UNOPS and budget appropriately for personnel,
- Manage
and remain accountable for expenditures against the budget (based on
accurate financial reports).
Knowledge Management:
- Participate
in the relevant Communities of Practice at HQ level,
- Actively
interact with other PMs to share case studies, lessons learned and best
practice on the Knowledge System,
- Complete
lessons learned as per reporting format.
Personnel Management:
- Lead
and motivate the project management team,
- Ensure
that behavioral expectations of team members are established,
- Ensure
that performance reviews are conducted,
- Ensure
safety and security for all personnel and comply with UNDSS standards.
Core Values and Principles:
- Understand
and respect UNOPS sustainability principles
I. Look
for ways to embed UNOPS sustainability principles in day to day project
management,
II. Champion
and communicate project’s sustainability aspects with key stakeholders.
- Understand
and Respect National ownership and capacity
Look for ways to build capacity of local counterparts,
- Accountability
for results and the use of resources
The project management processes are designed to deliver
maximum accountability, transparency and results. If a project or processes is
not in line with this, it is the responsibility of the PM to raise the issue to
the supervisor
Contribute to innovation and the adaptation of best practice
standards of sustainability and quality.