Procurement Officer

Job categories Procurement
Vacancy code VA/2018/B5323/15746
Department/office AFR, KEMCO, Kenya
Duty station Nairobi, Kenya
Contract type Local ICA Specialist
Contract level LICA Specialist-8
Duration 1 year renewable subject to performance and the availability of funds
Application period 12-Jun-2018 to 19-Jun-2018


Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.

This vacancy has been cancelled.
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The incumbent will perform the following duties and responsibilities in support of the procurement unit:

1. Management and Implementation:

  • Full compliance of procurement activities with UNOPS Procurement Manual, Financial Rules and Regulations, relevant Organizational Directives and Administrative Instructions;  
  • Implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system;
  • Effective use of internal Standard Operating Procedures in Procurement, control of workflows in the Procurement Unit;
  • Continuous business processes monitoring and elaboration of changes
2. Planning and Evaluation:
  • Support timely preparation of procurement plans for the projects and monitoring of their implementation;
  • Elaboration of needs assessment and requirement definition mechanisms for identification of projects’ actual procurement needs;
  • Implementation of monitoring and control of procurement processes including receipt of requisitions, organization of RFQ, ITB and RFP, receipt of quotations, bids and proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS Procurement Manual and FRR;
  • Support in preparation of procurement-related submissions to the HQCPC;
  • Review and verification of purchase orders for goods, contracts for services and works;
  • Effective use of procurement processes monitoring systems and mechanisms to eliminate deficiencies in procurement; elaboration (whenever necessary) of changes in the procurement monitoring systems.
3. Coordination and Knowledge sharing:
  • Contribution to projects during planning and implementation stages;
  • Participation in negotiations, acceptance reviews and project budget formulation as required;
  • Conduct procurement training for staff and participation in Knowledge sharing communities as required.
  • Perform other duties as may be assigned.
4. Monitoring and Progress Controls:
  • Assist in submission of a procurement reports to the Head of Support Services and/or Procurement Manager, on a quarterly basis, or as required.
  • Assist in the development of the unit work plan, and contribute to the achievement of those goals.
  • Complete procurement of all required goods, works and services on a timely basis and in an accurate manner;
  • Participate in the development of monitoring tools for the procurement unit and work with members of the unit to ensure these tools are used effectively.
5. Final Product
  • Efficient procurement service to the clients, while maintaining full compliance to the UNOPS standards.
  • Perform other duties as may be assigned from time to time, including backstopping for other procurement personnel in the office.



A first level university degree (Bachelor’s degree) in business admini...

Minimum of 3 years of working experience in procurement and supply chain man...

Fluency in both written and oral English is required.

Treats all individuals with respect; responds sensitively to differences and enc...

CIPS Level 5 and/or similar procurement certification is required

Contract type: Local Individual Contractor Agreement Contract level: LICA 8 Cont...

Qualified female candidates are strongly encouraged to apply. Please note t...

UNOPS supports the successful implementation of its partners’ peacebuildin...
This vacancy has been cancelled.
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APPLICATION TIPS

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TOGETHER, WE BUILD THE FUTURE

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world.

Our mission is to help people build better lives and countries achieve peace and sustainable development.

We are proud of our people. The UNOPS family brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf on our partners. Spread across 80 countries, our workforce is rich in diversity and culture – with inclusion at its core.

We understand the importance of balancing professional and personal demands and offer several flexible working options.

Explore what we offer here.