Summary of Key Functions
Lead
and manage the reporting and budge...
Summary of Key Functions
- Lead
and manage the reporting and budgeting teams
- Ensure
program financial information is compiled and maintained in a
strategically relevant manner to inform funding decisions
- Optimize
the use of existing databases and financial information systems to respond
to queries on the Fund’s status
- Ownership
of ad-hoc and regular internal and external stakeholder financial
reporting requirements
- Work closely with other Programme Support Units (PSU)
as well as Programme and Procurement Units to enable a continuous flow of
information, knowledge and best practice sharing;
- Act as focal point on financial matters to the Global
Fund Country Team.
- Member of the Senior Management Team of ARHC.
Budget preparation and management
- Lead
the Budget team to ensure that budgets at all levels are prepared in
cooperation with relevant programme teams as per The Global Fund Budgeting
Guidelines and further instructions of the Country Team and submitted timely
and accurately,
- Ensure
that the procurement forecast and quantifications are accurately incorporated
into the budget as per The Global Fund requirements and UNOPS procurement
policies,
- Ensure
proper budget management through robust controlling, planning and forecasting
of financial resources in accordance with The Global Fund and UNOPS policies
- Monitor
expenditures against approved budgets at all levels; Monitor sub-recipients’
budget on a quarterly basis in terms of cash spent, savings and commitments,
- Work closely with MMOC Head of Finance
to ensure budget controls are adhered to and budgets are updated in UNOPS ERP
immediately following donor approval.
Financial
Reporting
- Ensure timely and accurate
submission of the required Global Fund reports, such as periodic Progress
Update Reports, Annual Financial Report and other financial report in
accordance with the established procedures,
- Lead the reporting team, in order
to ensure accuracy all financial reports generated from oneUNOPS and ensure
that all donor reports are appropriately filled in,
- Ensure the review of sub
recipients’ financial reports at established reporting intervals; ensure
pertaining financial data integrity and quality for reporting.
- Ensure timely and accurate
preparation of other reports as may be required (i.e National Programmes, Sub
Recipients, PR Management Team).
Cash
Management and Treasury
- Timely review of cash position for
the Programme to ensure sufficient funds on hand for disbursements;
identification and recording of receipts for income application.
- Ensure that payments are submitted
in a timely manner in order to payments being effectuated in due time to
suppliers, staff, sub-recipients and other entities relevant for the GFATM
grants.
- Ensure quality control of
expenditures under the GFATM grants by performing ongoing review, analysis and
reconciliation of accounts. Investigation of discrepancies and initiation of
timely corrective actions.
- Working closely with PR Procurement
team to oversee the entire procurement from financial perspective and ensure
that cash or cash equivalent is allocated timely and accurately. Prepare the
projection of procurement settlement and request cash disbursements accordingly.
- Coordinate closely with UNOPS
Myanmar (MMOC) Managed Cash Flow Unit for budget and cash management and
ensure timely settlement of advances.
Accounting
- Working
closely with MMOC Head of Finance and MMOC’s Finance team to keep
up-to-date on the accounting matters and their effect on the programs.
- Act as
central resource and focal point advise the program on oneUNOPS ERP
implementation and customization of financial output data.
Compliance
- Keep
up-to-date and ensure full compliance with The Global Fund policies and
guidelines.
- Develop
and maintain appropriate tools, if needed, to facilitate the understanding
of Global Fund Guidelines and Policies at all levels.
- Proactively
identify compliance issues and risk throughout the portfolios and provide
guidance to the relevant stakeholders.
- Liaise
with internal and external auditors; prepare audit ToRs as per Global Fund
guidance.
- Ensure
timely submission of annual audit reports.
Support to
Capacity Building and Sub-Recipient management
- Provide
technical guidance on on-the-job training in the relevant field to ensure
work standards are achieved, both in terms of quantity/quality of
input/output processed.
- Be
responsible for knowledge sharing and lessons learned as well as best
practices documentation of large and complex programme financial
management in a UNOPS implementation framework; contribute to building a
body of knowledge on fund management in UNOPS.
- Provide
technical guidance and support on developing and implementing training
packages for sub-recipients and work closely with the program teams and
Capacity Building Officers to identify weaknesses that need improvement at
the sub-recipient.
Impact of
Results
The key results have an impact on the PR
efficiency in financial resources management and success in introduction and
implementation of operational strategies. Accurate, thoroughly researched and
documented financial information, timely and appropriate delivery of services
ensure client satisfaction and enhance UNOPS credibility in use of financial
resources.