Under the guidance and direct supervision of the Logistics and Asset Management ...
Under the guidance and direct supervision of the Logistics and Asset Management Officer, the Logistics and Asset Management Analyst is to assist in the effective delivery of logistics and asset management of support services. He/she analyzes and interprets the rules and regulations and provides solutions to complex issues. The incumbent promotes a collaborative, client-focused, quality and results-oriented approach.
The Logistics and Asset Management Analyst will be required to supervise and lead the staff of the Asset Management/logistics team in the absence of the Logistics and Asset Management Officer. The Asset Management Analyst works in close collaboration with the operations, programme and project teams to successfully deliver administrative services.
Summary of Key Functions
The job holder supports in the following activities:
- Streamline asset management services
- Provide assistance to ensure efficient logistics services
- Facilitate knowledge building and sharing
1. Streamline asset management services, focusing on achievement of the following results:
- Review and update the existing asset management and accounting system for all UNOPS managed equipment and properties in accordance with UNOPS asset management policy;
- Streamline Somalia’s programme wide asset management framework in collaboration with the Logistics and Asset Management Officer in the country;
- Conduct day-to-day management and reporting of assets, maintain an accounting system for all UNOPS managed equipment and properties in accordance UNOPS lease and asset management policy;
- Conduct inspection and physical verification of all stores and equipment, ensure databases are up to date on the quantity, quality, serviceability, and location of relevant equipment/items;
- Ensure that a register for assets, non-expendable property and equipment is maintained/updated for all programme locations on a regular basis;
- Implement internal control system which ensures that goods in transit are tracked and monitored and the asset registry records are updated on a regular basis;
- Prepare relevant asset disposal documentation for review and approval in accordance with UNOPS rules and regulations.
2. Provide assistance to ensure efficient logistics services, focusing on achievement of the following results:
- Contribute substantively in the development and implementation of a comprehensive logistics system that will operate in accordance with UNOPS logistical procedures;
- Implement a coherent programme wide logistical supply system which will come into effect in accordance with UNOPS procurement rules and regulations;
- Carry out all programme logistical services in accordance with UNOPS rules and regulations.
3. Facilitate knowledge building and sharing focusing on achievement of the following results:
- Organize training for the support and operations staff in the supply chain, logistics and asset management processes to ensure the capacity building of the existing support staff at each programme location;
- Ensure that programme appointed support staff are fully aware of UNOPS rules and regulations regarding asset management, as well as programme specific asset management framework;
- Ensure compliance with relevant asset management rules and regulations, and in doing so ensure that support staff is able to carry out asset management functions independently and in accordance with relevant rules;
- Introduce and synthesize lessons learnt and best practices in logistics and asset management;
- Contribute to knowledge networks and communities of practice;
- Perform other related duties as required.