Research and Administrative Assistant

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world.  UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects.  Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.

Water and Energy Cluster

Based in Copenhagen, the UNOPS Water and Energy Cluster provides specialized project management services to partners such as the United Nations Development Program (UNDP), the Global Environment Facility (GEF), the United Nations Environment Program (UNEP) and the World Bank. Together with partners, the cluster executes projects that support sustainable development by:

• promoting international cooperation to prevent and reverse environmental degradation of international water systems
• enhancing the resilience of communities and eco-systems to climate change
• lowering emissions by bridging renewable energy solutions
• Developing Nationally Appropriate Mitigation Actions to strengthen climate-resilient development.

Initiative for Climate Action Transparency (ICAT)

In response to the call to support improved transparency and capacity building under the Paris Agreement, the Children’s Investment Fund Foundation (CIFF) and the German Federal Ministry for the Environment, Nature Conservation, Building and Nuclear Safety (BMUB) in 2015 founded the Initiative for Climate Action Transparency (ICAT). In early 2016 ICAT was joined by the Italian Ministry of the Environment (IMELS) and ClimateWorks Foundation.

ICAT provides policymakers around the world with tools and support to measure and assess the impacts of their climate actions. Working initially with 20 developing countries, ICAT aims to help governments build capacity to measure the effects of their policies and report progress publicly. This will foster greater transparency, effectiveness, trust and ambition in climate policies worldwide. The initiative will improve the availability and quality of data and enable countries to promote efficient, cost-effective policies. ICAT will also provide a platform for countries to share lessons learned and build mutual confidence in their climate actions.

1.       Research support

• Researches and retrieves statistical data from internal and external sources; prepares statistical charts, tables and reports, extracting data from various sources.
• Background research on specific topics related to ICAT activities and partnerships; preparing background notes for meetings, visits and conference calls; keeping track of formal documents and policy decisions of relevance to ICAT.
• Providing substantive input to project documents and documents prepared for the Donor Oversight Committee of ICAT, as well as conducting fact checks on information received from other sources, including the implementing partners of ICAT.
• Keeping abreast of relevant policy developments, in particular decisions adopted under the UN Framework Convention on Climate Change (UNFCCC).
• Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to the supervisor.

2.       Administrative and general support

• Establishment and maintenance of efficient working relationship with stakeholders (e.g. UNOPS WEC team, Donors, Implementing Partners, UNFCCC secretariat)
• Accurate and timely information on processes and pending issues to the supervisor
• Provides administrative support to conferences, workshops, retreats by scheduling and organizing meetings (also video- or tele-conferences); receiving visitors
• Coordinating with the premise management and ICT support on common services requests including those relating to office space, cleaning, provision of office supplies; organizing the office arrangements, including supplies.
• Maintains the records on administrative, financial and logistical activities of the projects.
• Provides administrative and logistical support for missions, events and travel including organization of tickets, hotel bookings, transfers, visa facilitation, DSA payments, etc. in coordination with WEC Operations Associate

3.       Knowledge building and Knowledge sharing

• supporting meetings, including the regular Initiative Coordination Meetings, preparing draft minutes for these meetings; and taking notes and keeping records of various types of meetings
• Assisting with the preparation of correspondence and responding to external requests
• Support the organization and delivery of training and learning initiatives on project related topics
• Provide sound contributions to knowledge networks and communities of practice by synthesizing of lessons learnt and dissemination of best practices in project.
• Contribute feedback, ideas, and internal knowledge about processes and best practices and utilize productively
• Maintains ICAT Secretariat’s documentation including records and files, ensuring safekeeping of confidential materials

•        Minimum of five years of relevant experience in operations’ support services, research, and/or office management support in national or international public or corporate organizations.
•        In case of relevant University Degree, some of the required experience may be discounted.
•        An understanding of climate change and related global policy issues is desirable.
•        Some experience in UN system organizations is desirable.
•        Proficiency in computers and office software packages (MS Office) is required.
•        Experience in handling of web-based management systems and in the use of Enterprise systems including OneUNOPS is desirable.

• Strong command of English (written and oral) is required.
• Knowledge of another official UNOPS language would be an asset.

Contract type: Local Individual Contract (LICA)

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.