Field Coordination
- Activity mapping: Support the Head of Provincial Project Office
to conduct an activity mapping exercise for all DFID-funded activities in the
province, through a desk review of existing information, interviews with key
informants (local authorities, DFID personnel) and field visits.
- Launch of coordination mechanisms: Engage key PCU stakeholders
(provincial and municipal governments, DFID and DFID-funded project personnel)
to design relevant field coordination mechanisms to respond to their objectives
and capacity.
- Coordination mechanisms secretariat: Ensure that coordination
mechanisms are fit for purpose and functioning according to their agreed
requirements (periodicity, nature of data exchange, level of representation
etc.) through logistical support for meeting organisation, reminders, meeting
minutes and regular evaluations.
- Data collection and joint reporting: In collaboration with the
Data Assistant, define relevant data to collect and dashboards to set up for
coordination and joint reporting purposes. Lead data collection among
DFID-funded projects. Compile information for joint narrative reporting and
assist the Head of Provincial Project Office to draft joint reports as
required.
- Communication: Assist the Head of Provincial Project Office in
ensuring communication with local and provincial governments is coordinated
effectively, reducing siloes, gaps and duplication in conversations. This will
include making sure that all levels of government are properly informed about
field activities and feeding back information about conversations with these
governments to UNOPS Nepal senior management and the Donor.
Risk Management
- Information network: Establish and maintain a network of
informants on security and safety risks in the province and adjacent provinces.
Informants must be based locally and provide reliable and regular information
on local security risks, including transportation conditions and other field
conditions relevant to the delivery of safe and effective assistance by
DFID-funded projects.
- Data collection: Work with DFID-funded project teams on the
definition of relevant field security data to collect. Lead on collecting and
updating relevant data such as security incidents, road blockades, natural
disasters and other elements affecting the security of implementing agencies
and their staff in the province. This will be done through the network of
informants, press reviews and field observations as needed.
- App management: With the support of the Data Associate, update
the risk management app as necessary with relevant field risk information.
Promote the use of the app among project stakeholders and assist partners in
app installation, log in, use and troubleshooting as needed.
- Security analysis: Assist the Head of Provincial Project Office
and Deputy Team Leader to provide field security analysis and advice to DFID
and partners upon request.
- Security training: Assist the Deputy Team leader in organising
and delivering security training to field staff as needed.
Monitoring and Progress Controls
The Field
Coordination Associate’s performance will be monitored through:
- The definition and bi-annual review of individual performance
objectives.
- The completion of deliverables as per the project’s plan (activity
mapping, joint reporting, risk management updates).
- Successfully building effective networks in the
province, as well as within DFID, and working collaboratively with all staff.