HR Assistant - Staff Administration

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 

Reporting to the Team Lead – Staff Administration, the HR Assistant supports the immediate work team in providing global HR support, ensuring high quality of work, accurate, timely and properly recorded/documented service delivery. The work area is within contract administration and benefits & entitlements for UN staff members.

Summary of Key Functions:

·         Supports administration of UN staff contracts, benefits and entitlements

·         Supports implementation of HR strategies and procedures

·         Supports implementation of HR services

·         Ensures knowledge building and knowledge sharing

1.    Supports efficient administration of contracts, benefits and entitlements for UN staff, focusing on achievement of the following results:

·         Monitoring and tracking of transactions to ensure timely, consistent and equitable provision of services with a client focus;

·         Drafting of appointment and separation letters, outlining terms and conditions of the contractual event. Briefing to personnel on the conditions of service related to contracts;

·         Collection, verification and follow-up on required documentation related to benefits, entitlements and contracts;

·         Proactive coordination of the flow of work;

·         Provision of proactive customer service to internal and external clients.

2.    Supports implementation of HR strategies and procedures, focusing on achievement of the following results:

·         Full compliance of HR processes and records with UN and UNOPS rules, regulations, policies and strategies;

·         Reference to internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management;

·         Support to the Human Resource Associate and Supervisor on management, implementation, monitoring of various HR initiatives.

3.    Supports implementation of HR services:

·         Review of Terms of Reference or Job Descriptions, consulting with Requesting Officer regarding any discrepancies between its content and the recommended level of remuneration;

·         Review of public materials describing unit services and activities;

·         Support to maintenance of team website;

·         Assistance to supervisor(s) in monitoring the contractual status of all staff on various appointments based in immediate location or within the office’s mandate.

4.    Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:

·         Participation in the trainings within the unit

·         Contributions to knowledge sharing within the unit

Knowledge Management and Learning

·         Shares knowledge and experience

·         Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

·         Ability to perform a variety of standard tasks and duties related to HR, screening, collecting and preparation of documentation, data input, transactions tracking, filing, provision of information

·         Ability to review data, identify and adjust discrepancies

·         Ability to produce accurate and well documented records conforming to the required standard

·         Ability to handle a large volume of work possibly under time constraints

·         Knowledge of UNOPS HR rules and procedures

·         Strong IT skills

Leadership and Self-Management

·         Ability to adhere to work assignments and meet designated deadlines.

·         Focuses on result for the client and responds positively to feedback

·         Consistently approaches work with energy and a positive, constructive attitude

·         Remains calm, in control and good humored even under pressure

·         Demonstrates openness to change and ability to manage complexities

·         Solicits feedback from staff about the impact of his/her own behavior

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.