Programme Administration Associate

The Somalia Security and Justice Programme (SSJP) is a DFID funded programme with overall objective to support establishment of sustainable development of security and justice system in Somalia.

Under the overall guidance and supervision by SSJP Fund manager  the incumbent performs a arrange of specialized, technical and general, administrative support services, logistics, ensuring efficient, client oriented and effective service delivery.  The Administration Associate promotes a client, quality and results-oriented approach, ensuring utilization of office resources in a most cost-effective manner.

This is a local position and it is open to Somali nationals only. 

The effective and successful achievement of key results by the Administrative Associate directly affect the overall efficiency of the office’s provision of administrative services, impacting its capacity to efficiently and effectively service the operational needs of the programme. Timely and accountable delivery of services, ensures client satisfaction and promotes the image and credibility of the team and office as an effective service provider in project services and management. This enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the country/region served.

• Completion of secondary school education is required.
• Bachelors’ degree in Business Administration, Public Administration, International Relations and Communications and Programme management or equivalent is desirable. In the absence of a degree, administrative certificate is an asset.

• Minimum of seven years of relevant experience in general administrative, logistics, or operations’ support services in national or international public or corporate organizations required.
• Some experience in UN system organizations is desirable.
• Proficiency in computers and office software packages (MS Office) and experience in handling of web-based management systems is required.
• Experience in use of Enterprise systems including OneUNOPS is desirable.

• Fluency in written and oral English
• knowledge of a second UN or regional language is an asset. 

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS serves as an operational arm of the United Nations, supporting the successful implementation of its partners' peace building, humanitarian and development projects around the world. UNOPS provides project management, procurement and infrastructure services to governments, donors and UN organizations. UNOPS has over 30 years’ experience implementing and supporting projects globally, including in some of the most challenging environments, while striving to bring international best practices into all projects. UNOPS tailors its support to the needs of its partners, and can deliver and offer expert advice or manage entire projects or programmes. Through our headquarters in Copenhagen, Denmark and a network of offices, we oversee activities in more than 80 countries. With sustainable design and construction techniques, UNOPS ensures buildings are architecturally appropriate for the environment and culturally sound. An extensive portfolio of successfully completed projects showcases UNOPS’ capacity to produce effective designs for schools, hospitals, bridges, water supply services, courthouses, police stations and waste management facilities among others. UNOPS provides infrastructure support through assessments, design and planning, construction management, operations and maintenance, and advisory services. UNOPS procures around $800 million worth of high quality goods, works and services each year on behalf of partners, which include: the United Nations; donor and recipient governments; intergovernmental and non-governmental organizations; international and regional financial institutions; foundations; and the private sector.

Background Information - Eastern and southern Africa Hub 

UNOPS East and South Africa Hub (ESAH), based in Nairobi, Kenya, supports programmes and projects in 17 countries across East and Southern Africa. In Somalia, UNOPS has had a solid and continuous in-country expert presence successfully implementing programmes since the mid-1990s, where it is currently undertaking various projects and initiatives in close collaboration with the Federal Government of Somalia, Federal Member States and partners from the global donor community. UNOPS’ projects in Somalia focus on several key sectors that include infrastructure development, institutional capacity building, project management, advisory services, and procurement services.

The UNOPS Somalia Office presently manages a significant portfolio of projects in Somalia and has its direct representational and oversight functions in Somalia, while maintaining a technical and administrative support capacity at the hub level in Nairobi. UNOPS works with multiple partners including the Governments of Somalia, bilateral and multilateral donors, and United Nations Agencies, Funds and Programmes.