Procurement Officer, Multiple positions

Under the guidance and direct supervision of the Head of Support Services, the Procurement Officer is responsible for the development and implementation of strategic and effective procurement services reflecting international public procurement best practices, compliance with UNOPS procurement policy, rules, regulations and procedures, ensuring appropriate risk management and obtaining the best value for money for the acquisition of goods, services and the contracting of works.

He/she analyzes and interprets the respective rules and regulations and provides advice and solutions to a wide spectrum of complex issues related to procurement. The role requires deep understanding of procurement policy and processes and the Procurement Specialist should be able to apply them to the appropriate situations.

In addition to responsibility for the deliverables of the work team, the incumbent’s work is focused on strategic relationship building and demand management, mainly referred to aggregation and dealing with complex organizational structures, preparation of business cases and understanding of the supply market, as well as sharing knowledge with projects in order to achieve reductions of costs and savings.

Maintaining the highest degree of personal and professional ethics, the Procurement Officer promotes a collaborative, client-focused, quality and results-oriented approach in the Business Unit.  

The Procurement Officer works in close collaboration with the Operations, Programme and Project Management teams in the given geographical area and UNOPS HQ personnel, particularly with the Procurement Group (PG), and Government officials to successfully deliver procurement services.

Summary of key results:

1.     Development and Implementation of  procurement strategies

2.     Management of procurement processes

3.     Implementation of sourcing strategy and e-procurement tools

4.     Facilitation of knowledge building and knowledge sharing

5.      Team Management

Under the direct supervision of the Head of Support Services, the incumbent is expected to perform the following duties and responsibilities:

1. Leads the development and implementation of procurement and contracting strategies for goods, services and works, focusing on achievement of the following results:

• Appropriate application of UNOPS procurement governance framework (rules, regulations, policies and tools) in Business Unit and Project operations.

• Provision of supply-market intelligence and analysis.

• Procurement strategies, approaches and plans designed and implemented according to cost reduction and saving strategies, applying:

• Expertise in market intelligence matched to business requirements;
• Optimal Stakeholder management principles;
• Sustainability criteria;
• Appropriate work processes to individual cases.

2.     Manage and guide  procurement processes for the acquisition of goods, services and the construction of works for the Business Unit, focusing on achievement of the following results, in compliance with the official procurement policies, rules, regulations and procedures:

• Sustainability embedded in the procurement process.

• Appropriate procurement modalities and instruments applied (e-sourcing, procurement and Rosters of Suppliers) based on individual case requirements, utilizing expert knowledge of procurement policies and instruments.
  • Creation, implementation and oversight of proper monitoring and control of procurement processes in Business Unit and projects including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS Procurement rules and regulations.
  • Review and pre-clearance of solicitation documents, requests for awards and submissions to Contract and Property Committees (CPCs) in role as Procurement Reviewer (in OneUNOPS or Enterprise system).
  • Procurement contracts and contractors optimally managed through supplier and contract performance management against agreed benchmarks and through agreed reporting mechanisms.
  • Implementation of Internal control system.

• Elaboration of comments regarding project audit reports of the Business Units, when necessary

3.     Ensure introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

• Creation, development and management of rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.

4.     Team Management

• Facilitate the engagement and provision of high quality results and services of the team supervised through effective recruitment, work planning, performance management, coaching, and promotion of learning and development.

• Provide oversight, ensuring compliance by team members with existing policies and best practices.

Education

• Advanced Degree (Master’s) or equivalent in Procurement/Supply Chain Management/Business/Commerce, law, economics or related field or; First level university degree (Bachelor’s or equivalent) in combination 2 years or relevant experience may be accepted in lieu of the advanced university degree.

Certification

• Professional certification in procurement is an asset (CIPS min Level 4).

• A minimum of 5 years relevant and professional procurement experience is required;
• Knowledge of UNOPS / UN regulations, rules, policies, procedures and practices would be highly desirable;
• Knowledge of ERP systems (i.e. oneUNOPS) will be well regarded;
• Work experience in developing/post conflict countries is an added advantage.

• Business Promotion and Acquisition (optional)
• Long Term Agreements / Framework Agreements (optional)
• Development of Procurement Strategies (optional)
• Procurement Goods (required)
• Procurement Services (required)
• Procurement Policy Compliance (optional)
• Procurement Management (required)
• UN Procurement Regulations and Rules (optional)
• Leadership skills (required)

• Full knowledge of the English language is essential.
  
  

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract type
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

Contract type: International Individual Contractor Agreement
Contract level: I-ICA 2
Contract duration: Ongoing ICA - Open-ended, subject to organizational requirements, availability of funds and satisfactory performance

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.