Assistant to Senior Programme Coordinator

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types.

UNOPS established its Cambodia Office (KHOH) in early 2013. Since then, KHOH has carried out a diverse set of projects/programs, such as a multi-donor funded project to support the Extraordinary Chambers in the Courts of Cambodia (also known as the Khmer Rouge Tribunal). Also, KHOH has been providing advisory services in the infrastructure sector to other development partners, such as the Government of the Russian Federation and KOICA, and procurement support and advisory services to different line ministries of the Royal Government of Cambodia.  

UNOPS KHOH is also overseeing business activities and/or providing Support and Services to UNOPS operations in other countries, within the Greater Mekong Sub-Region such as Lao PDR and the Socialist Republic of Vietnam, as well as the Philippines, mainly focused on the infrastructure sector, but also encompassing good governance, trade facilitation and environmental issues. 

In addition, KHOH is providing Support Services to the Malaria Programs and Regional Artemisinin Initiative (RAI) funded by the Global Fund to fight AIDS, Tuberculosis and Malaria (GFATM).

UNOPS KHOH is in the process of expanding its area of engagement in cooperation with different development partners, focusing mainly on a portfolio comprised of projects and programs in the infrastructure and environmental sectors, as well as continuing with the provision of transactional services (HR and Procurement services). For that, UNOPS is subsequently looking for qualified and committed experts that can contribute to fulfill our mandate in Greater Mekong Sub-Region and beyond.

Background Information – Asia Regional Health Cluster

The Asia Regional Health Cluster (ARHC) was established in 2018 for efficient delivery of grants and fund management, and the provision of quality pharmaceuticals and health products. The ARHC aims to significantly impact the targets of UN Sustainable Development Goal 3 on good health and well-being, by expanding the population benefitting from UNOPS-managed health-related engagements across the Asia Region. The ARHC portfolio manages the PR Programme of the Global Fund, which has been providing financial support to the GMS countries for Malaria programs since 2003. Global Fund has selected UNOPS as a regional PR, responsible for delivering the targets set out in the grant agreements in collaboration with selected sub-recipients (SRs) from the National Programmes, local and international NGOs, the private sector and other UN agencies. UNOPS in Cambodia is currently the Principal Recipient programme (PR) for the Regional Artemisinin Resistance Initiative (RAI).

Background Information - Job-specific

The Principle Recipient programme (PR) under the UNOPS Asia and Pacific Regional Office has been established to support, develop and oversee UNOPS’ programmes implemented with Global Fund financing in the Region to ensure that synergies between different programme components are effectively developed.

The PR’s Cambodia team works in close cooperation with all PR teams in the Region, managing all grants in a coordinated fashion, including country grants for the Global Fund to Fight AIDS, Tuberculosis and Malaria as well as Regional Principal Recipients of GFATM regional grants for Greater Mekong sub-region (Cambodia, Laos, Myanmar, Thailand and Vietnam).

Under the direct supervision of the Senior Programme Coordinator (Senior PC), the Assistant to the Senior PC shall be responsible for performing the following duties:

• Establish an efficient electronic - and hard-copy filing system for Programme Coordinator’s office, including confidential  documents and records
• Coordinate the flow and prioritization of correspondence to and from the Programme Coordinator’s office. Receive and screen all regular and confidential correspondence which requires the attendance of the  Programme Coordinator
• Maintain the Programme Coordinator’s calendar of official engagement/coordinate  and manage the calendar commitments and follow up with reminders when necessary
• Arrange all appointment with UN agencies, Senior Government Officials, Donor agencies, INGO/LNGO and other stakeholders for Programme Coordinator
• Ensure travel and accommodation arrangements are made in timely manner.
• Provide necessary administrative and logistics support to communication unit in arranging workshop, training and meeting hosted by UNOPS
• Assist in the support to knowledge building  and knowledge sharing within the office
• Assist in analysing data, coordinate with other units on behalf of Senior PC and provide assistance in developing workplans, reporting schedules,…etc.
• Draft communications, documentation, reports and check documents for accuracy and compliance with UNOPS format and style.
• Prepare briefing materials as required for mission travel and/or discussion on operational activities and status.
• Prepare minutes for meetings.
• Perform as Focal Person in communication with Donors/Consultant/ Audit mission by assisting  administration/logistics support such as prepare travel schedule, ensure travel permission are granted in time for their mission to field/SR sites/Hospitals and organizing workshop  and setting up appointments with requested organization and government officials 
• Act as an interpreter for Senior PC in important meetings with national and sub-national level authorities.
• Perform other related/relevant program tasks as may be assigned by the Senior PC.

• Completion of secondary school/High School is required.
• First University Degree (bachelor degree) in Business Administration, Public Administration, project management, Economics, Finance, Computer Science, Health Science or equivalent disciplines is desirable but not required.
• In the absence of a degree, administrative certification or Secretarial Studies is an asset. 

• Minimum of five years of relevant experience in general administrative, or operations’ support services in national or international public or corporate organizations.
• Experience in coordination, facilitation, office Management, Event and Conference Management and Administrative Services is desirable.
• Some experience in UN system organizations is desirable.
• Knowledge of UN Regulations and Rules, government directory, NGOs, UN agencies or embassies is an asset.
• Prior experiences in liaising with Ministries and good understanding of protocol are desirable.
• Experience in health sector is an asset.
• Experience in front office management is an asset.
• Proficiency in computers and office software packages (MS Office) is required.
• Experience in handling of web-based management systems is highly desirable.

• Fluency in both written and spoken English is required.

• Please note that the closing date is midnight Copenhagen time (CET)
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• Preference will be given to equally qualified women candidates.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.