Project Assistant Intern

Reporting to the Programme Management Office (PMO) Team Lead, the Project Assistant Intern will undertake the following duties and responsibilities:

Delivery support and communication (60%)

• Support the PMO Team Lead in the planning and implementation of programme delivery support activities, processes and tools.
• Ensure that different project teams provide accurate and up to date project deliverables in the right template(s), and on time based on the implementation stage of their projects. Also, review and consolidate these deliverables in the PMO database.
• Maintain the most up to date templates of different project implementation deliverables, and availing them to the project teams when required.
• Support the PMO Team Lead in the communication, collation and preparation of data, reports and information on KEMC Projects and Programmes as and when required.
• Facilitate the Induction Process of new Project Team personnel. This includes supporting the Project Development Office to Project Team handover process,
• Prepare briefing materials on the activities and status of various projects when required, for either internal meetings or mission travel.
• Assist in preparation of regular and ad hoc management reports for KEMC as required.
• Contributing to the development and implementation of PMO tools and systems in order to improve the ability to collect and analyze data.
• Maintains hard copy and soft copy documents pertaining to the PMO Team.
• Perform any other duties as assigned by the Head of Programme or PMO Team Lead.

Project Setup and Closure (20%)

• Acts as Interim Project Support Assistant (PSA), in the support of new and on-going projects - as assigned by the PMO Team Lead, pending the mobilization of the new Project Team personnel within KEMC.
• Supports the Project Closure process, by undertaking closure activities as assigned by the PMO Team Lead.
• Support PMO oversight on KEMC Programme/Project Asset Management, and coordinating asset management activities within Programme.

Training Support (10%)

• Coordinating the implementation of  training programs for KEMC Programme/Project Teams
• Custodian of the KEMC Project Management Library, maintain the resources portfolio as provided by SPMPG, and coordinate borrowing and return of the resources by different KEMC personnel.

Quality Assurance (10%)

• Support all PMO Assurance processes. This includes; organizing meetings, preparing schedules, collating information from the processes, preparing internal reports, and so on.
• Support the PMO Team Lead in quality control for project management products and deliverables from Project Teams.

A minimum completion of undergraduate degree within the last 3 years is required 

Excellent command of English language is required

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

Contract type: Intern

Contract level:Intern

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background Information – Kenya Multi Country Office (KEMC)

Located in Nairobi, Kenya, the Kenya Multi Country Office manages a growing portfolio of engagements, including associated strategic and operational risks. The KMCO sub-region currently consists of an established Operation Centre in Nairobi/Kenya which manages a portfolio of engagements in multiple countries in East and South Africa. This includes primarily transactional projects in partnership with the Nairobi based UN Agencies, UN-Habitat and UNEP, and multiple ‘operational’ projects in Kenya, Uganda, Tanzania and several island states.