Intern, Multiple positions

Administrative Functions:

• Assist in provision of routine administrative support on the proper day-to-day functioning of the Project Management Office (PMO).

Finance & Procurement:

• Create and update supplier information on UNGM on timely manner through communication with suppliers under the guidance of Operations Associate.
• Draft and review travel expenses claim (TEC) forms, Purchase Orders, and Request for Payments to facilitate payment processes.
• Review Procurement and payment documentation ensuring compliance with UNOPS rules and regulations.
• Assist with Data Analysis in monitoring Project expenditure with reference to the approved budget.
• Assist in additional Finance related tasks upon request of YSLME Project Management Office (PMO) colleagues or suppliers, including supplementation of supporting documents.

Meeting and travel arrangement:

• Maintain up-to-date data base of meeting/ workshops/ trainings participants.
• Prepare invitation letters and registration forms to circulate them with program specific attachments to participants in advance of the events.
• Coordinate travel schedules of participants and provide them with logistic supports (e.g. visa application).
• Draft and review Travel authorization (TA) form, ensuring that calculation of Daily subsistence allowance (DSA) and Terminal Expenses (TE) complies with UNOPS rules and regulations.
• Facilitation workshop preparation and communication with different stakeholders.

Communication and visibility:

• Translate news articles from English into Chinese;
• Participate in documentation of meeting proceedings under the guidance of Project Manager;
• Write news reports of project-organized events and trainings.

Academic qualifications:

• All applicants should have completed a Bachelor degree, or be enrolled in a postgraduate program or have graduated from such studies within three (3) years prior to the applications date of the internship.
• Area of study should be preferably one of the following: business administration, fine arts, legal studies, etc.

Language Skills:

• Fluency in English and mandarin Chinese required.

Computer Literacy:

• Microsoft Office, in particular Excel is desirable.

Internship-related experiences:

• Prior exposure to similar work experience and/or UN/international organization system would be a distinct advantage (but not a requirement).

• Please note that the closing date is midnight Copenhagen time.
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• Interns are responsible for arranging their own travel and securing any necessary visas.
• We strongly recommend that you attach a CV and a motivation letter to your application.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential interns. Internship in UNOPS is contingent on the results of such checks.