Procurement Senior Analyst (Contracts Management)

Peace and Security Centre

The UNOPS Peace and Security Centre (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Centre is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations. It is headed by the Centre Director who has the overall authority and accountability for the performance of the Peace and Security Centre on behalf of its clients.

The United Nations Mine Action Service (UNMAS) established a regional support office, the Entebbe Support Office (ESO) in November of 2016.  This office provides regional support to UNMAS programmes based in the Democratic Republic of Congo, South Sudan, and the Abyei Administrative Area. The areas of support include Procurement, Supply Chain, Logistics, Human Resources, Finance and Contracts Management. 

• Assist in managing and monitoring contractors’ performance to ensure contractual compliance.
• Assist the Procurement Specialist in the development and implementation of a contract management plan for all UNOPS mine action contracts and grants in country including such as formulating plan for Procurement Specialist review and approval on following elements: monitoring schedule, means of verification, time-frame and acceptance level for delivery of contractual milestones by contractors.
• Communicate with the Program Managers of UNMAS field programs and UNOPS PSC Portfolio Manager on any financial or operational irregularities such as contractors’ under-performance or failing to meet contractual targets, and propose remedial actions.
• Travel to the field and visit sites being worked on by contractors and offices used.
• Provide coordination assistance to the CMO and UNOPS Portfolio Managers in the field vis-à-vis subcontractors, clients, national authorities and other external parties to the program with regards to UNOPS implemented projects.
• Assist in the preparation and issuance of Memorandum of Agreement (MoA), Statement of Works (SoW), contracts, grant service agreements and other documents required for project implementation in cooperation with UNOPS legal specialists and portfolio managers as needed.
• Monitor and analyze contract performance against agreed benchmarks and through agreed reporting mechanism, and raise concern to the attention of the Procurement Specialist on any potential issues and recommend remedial actions.
• Engage with the operations team of UNMAS programs in the field to monitor the contractors’ performance and ensure compliance with contractual terms and conditions, in accordance with the contract management plan.
• Review and certify milestone reports and service delivery against contractual requirements in collaboration with the program in the field for the acceptance and payment to contractors upon completion of milestone delivery. 
• Make recommendations to UNOPS Portfolio Manager for payments including liquidated damages for under-performance or non-compliance if necessary.
• Maintain a tracking database on payment schedules and actual disbursements of all contracts managed by ESO vis-à-vis programs’ budgets. 
• Assist the Procurement Specialist in the formulation of third party engagement component of the annual mine action budgets and cash flow forecast for field programs.
• Support the Procurement Specialist in the preparation and coordination for negotiations with contractors, communicate on the terms and conditions of the contract, and provide recommendations to Procurement Specialist on conflicts/problems arising in case of poor performance or non-compliance with contractual obligations.
• Attend meetings with contractors to allow ample opportunity for the identification and early resolution of potential disputes, and raise concerns to the review and advice of the Procurement Specialist.
• Coordinate with field staff in providing administrative and logistical support to contractors such as ID issuance, visa application and tax exemption for goods purchased for the implementation of the contract. 
• Assist in the verification of goods, monitoring performance of subcontractors when required.
• Assist in ensuring key meetings and work procedures are properly documented and institutionalized.
• Assist in international bidding processes including but not limited to the pre-qualification and short-listing of bidders, preparations of bids, issuance of bids, pre-bid conference, receipt and opening of bids, bid evaluation, submission to UNOPS CPC (Contracts and Property Committee) for recommendation of award, contracts negotiations, contract finalization and issuance.
• Assist in local and regional procurement for the office when required.
• Ensure full compliance of procurement /contracting activities within UN/UNOPS rules, regulations, policies and strategies.
• Implement any other tasks requested by the Head of Support Services and Procurement Specialist.

●  An Advanced University Degree (Master’s Degree or equivalent) in Procurement, Supply Chain Management, Business Administration, Purchasing, International Relations, Development Studies or other relevant discipline with a minimum of two years of relevant experience is required; OR
●  A First level University degree (Bachelor’s Degree or equivalent) in Procurement, Supply Chain Management, Business Administration, Purchasing, International Relations, Development Studies or other relevant discipline with a minimum of four years of relevant experience is required.

• Qualified female candidates are strongly encouraged to apply.
• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

Contract type: International Individual Contractor Agreement (IICA)
Contract level: IICA-1 (ICS-9)
Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Within these three core areas of expertise, UNOPS provides its partners with advisory, implementation and transactional services, with projects ranging from building schools and hospitals, to procuring goods and services and training local personnel. UNOPS works closely with governments and communities to ensure increased economic, social and environmental sustainability for the projects we support, with a focus on developing national capacity.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices in development, humanitarian and peacebuilding contexts, always satisfying or surpassing partner expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it. A flexible structure and global reach means we can quickly respond to our partners' needs, while offering the benefits of economies of scale.