The
project manager is responsible to produce/read the project initiation documents
(PID), Legal Agreement
and
have a thorough understanding of the terms, conditions, and the respective roles
and responsibilities of the partners/stakeholders to ensure the project(s)
products are capable of meeting the business cases for both UNOPS and the
client. Success of the project(s) and hence Project Manager will be based on
the Success Criteria of UNOPS engagements which are linked to the below
responsibilities.
The
Project Manager will be expected to follow the project lifecycle from inception
to completion using standard project lifecycle practices and artefacts.
The
project manager is responsible for all aspects of the project life cycle. S/he
must be able to apply, with directions,
the below duties and responsibilities of the project success criteria:
Stakeholder Management:
- Establish
solid working relationship with the project board (Executive, Senior Users and
Senior Suppliers), client and key stakeholders
- Manage
communications and ensure stakeholders are aware of project activities,
progress, exceptions and are in a position to accept handover products.
- Advise
the client on issues that may impact the achievement of their outcomes
(including issues of sustainability and post project requirements such as
maintenance)
- Manage
the information flows between the Project Board/OC Director and the project(s)
Delivery and
Performance:
- Develop
and maintain project plans
- Implement
approved project plans (including the establishment of milestones) within
tolerances set by the project board
- Embed
sustainability dimensions including social and gender inclusion, environmental
and economic aspects into project life cycle.
- Manage
the production of the required products, taking responsibility for overall
progress and use of resources and initiating corrective action where necessary
- Liaise
with any external suppliers or account managers. Authorize Work Packages
- Advise
the Project Board and OC Manager of any deviations from the plan
- Identify
and manage risks so that maximum benefit to client and stakeholders is achieved
Manage and review product quality and ensure products are accepted
- Monitor
and evaluate performance of service providers
- Identify
and report potential business opportunities for UNOPS to supervisor Identify
and report threats to UNOPS internal business case to supervisor
Procedures:
- Follow
the Project Management Cycle Instructions and ensure that all organizational
policy is complied with (Organizational Directives and Administrative
Instructions)
- Prepare/adapt
the following plans for approval by the Project Board: I. Project Initiation
Documentation; II. Stage/Exception Plans and relevant Product Descriptions
- Prepare
the following reports:
i. Highlight Reports
ii. End Stage Reports
iii. Operational Closure Checklist
iv. End Project Report
v. Handover Report
- Maintain
the following: i. Electronic Blue File; ii. Procurement, HR and Finance files
as required by those practices as per OD12.
- Ensure
that all expenditure comply with UNOPS Financial Rules and Regulations (FRR).
- Manage
budgets, cash flow and obligations to ensure that deliverables are met and
payments to contractors and personnel are received on time.
- Understand
and manage UNOPS overheads, allocable charges, and related corporate charges as
they apply to the project
- Understand
the unique structures of the UN and budget appropriately for personnel
- Manage
and remain accountable for expenditures against the budget (based on accurate
financial reports)
- Where
the Project Manager has no delegation as a committing o cer, s/he retains these
responsibilities and will monitor and instruct/request others to carry out the
relevant commitments and disbursements.
Knowledge Management:
- Participate
in the relevant Communities of Practice
- Actively
interact with other PMs and the PM community to share case studies, lessons
learned and best practice on the Knowledge System.
- Provide
feedback to Practice Leads on policy, supporting guidance with an aim towards
continuous improvement of UNOPS policies
- Complete
lessons learned as per reporting format
- Incorporate
lessons learned from others as per planning format
Personnel Management:
if applicable
- Have
a thorough understanding of UNOPS personnel contract modalities (including ICA
and Sta") Ensure safety and security for personnel under project and
comply with UNDSS standards
Core Values and
Principles:
Understand
and respect UNOPS sustainability principles
I. Look for ways to embed UNOPS
sustainability principles in day to day project management
II. Seek opportunities to champion gender
equality at work place
III. Champion and communicate project’s
sustainability aspects with key stakeholders
Understand
and Respect National ownership and capacity
i. Understand the principles of the Paris
Declaration on aid e"ectiveness and mainstream them into the project plans
ii. Seek opportunities to recruit
qualified local sta"
iii. Look for ways to build capacity of
local counterparts
Partnerships
and Coordination
i. Understand the UN Development
Assistance Framework (UNDAF) and UNOPS, the project’s place in the UN system
ii. Strive to build strong partnerships
and e"ective coordination among relevant project actors (e.g. United
Nations, governments, and non-governmental organizations or other relevant
partners)
Accountability
for results and the use of resources
i. The project management processes are
designed to deliver maximum accountability, transparency and results. If a
project or processes is not in line with this, it is the responsibility of the
PM to raise the issue to a supervisor
Excellence
i. Contribute to innovation and the
adaptation of best practice standards of sustainability and quality.