Support Service Associate

Peace and Security Cluster

UNMAS

United Nations Mine Action Service (UNMAS) is a division of the Office of Rule of Law and Security Institutions (OROLSI) in the Department of Peacekeeping Operations (DPKO). UNMAS is mandated by the United Nations General Assembly (RES/68/72) to ensure an effective, proactive and coordinated response to the problem posed by a wide range of explosive hazards. Legislative mandates also recognize UNMAS technical expertise in responding to threats posed by unsecured and unsafe conventional weapons and ammunition stockpiles. As an office within DPKO, UNMAS supports peacekeeping and special political missions in accordance with Security Council mandates. 

UNMAS as a component of the United Nations Support Office in Somalia (UNSOS) provides explosive hazard management capacities, including mitigation, to AMISOM as part of a logistical support package. Non-lethal tactical advice and analysis is delivered by UNMAS technical advisors located in each AMISOM Sector Headquarters and at AMISOM Force Headquarters, who support AMISOM planning and operations. UNMAS support includes both enabling (“operate in spite of IEDs”) and response (“defeat the device”). As a component of the UN Mission in Somalia (UNSOM) UNMAS also supports the Federal Government of Somalia, including the Somali Police Force, Somali Explosive Management Authority and National Security Advisor.

The Support Services Associate reports to the Logistics and Asset Management Analyst. His/Her duties and responsibilities include:

• Supervise the shipment of all Program and Contractor assets, following RIR protocol and liaising closely with external organizations to ensure accurate deliveries and records;
• Supervise the monitoring and updating of the computerized inventory; cross-checking with physical verification;
• Prepare reports and correspondence as needed;
• Receipt and inspection of all delivered assets from contractors, suppliers in conjunction with the Logistics Assistant and under the supervision of the Logistics and Asset management Analyst;
• Manage inspection of all stores and equipment for correct quantity, quality, damage, completeness, and serviceability, with direction from Logistics and Asset management Analyst;
• Ensure all stored assets are securely kept, protected from elements, well-organized, and properly accounted for;
• Manage stock take of stores on a monthly basis or whenever requested by the Logistics and Asset management Analyst;
• Manage the asset database to ensure all items are correctly recorded against the correct project number and the correct documentation is supported for each item;
• Responsible for asset and inventory management of all the expendable and non-expendable items under each project in order to maintain accurate records for accountability as well as handover of equipment when appropriate;
• Ensure the registration of assets, non-expendable property and equipment for office is established and maintained/updated on an ongoing basis and the asset lists are updated monthly;
• Ensure weekly reports are submitted to Logistics and Asset management Analyst;
• Provide overall management, tracking, maintenance and reporting of assets and non-expendable property and equipment and ensure that physical verification of assets and equipment is performed on a regular schedule;
• Ensure any discrepancies are fully investigated and resolved using the Loss and Damage process;
• Assist Supervisor with preparation of assets reports, tables, and charts etc;
• Implement and maintain sound asset management and inventory control system in accordance with UNOPS Asset Management policy;
• Apply technical skills and knowledge in formatting and presentations, ensuring appropriate presentation style and accuracy of information;
• Supervise and manage the logistics and Asset Management Assistants;
• Other tasks assigned by the supervisor or Head of Unit.

*CANDIDATES WITH NO UN OR UNOPS EXPERIENCE ARE STRONGLY ENCOURAGED TO APPLY!

*Qualified female candidates are strongly encouraged to apply.


Education/Experience/Language Requirements


Education:

• First Level University Degree (Bachelor Degree or equivalent) with two years of relevant experience; OR
  
  
• High School (Secondary or equivalent) with six years of relevant experience is required.
  
  

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.