Administration Senior Associate (Stock and Asset Management Associate)

Job categories Administration
Vacancy code VA/2020/B5406/19108
Department/office LCR, HTOC, Haiti
Duty station Port-au-Prince, Haiti
Contract type Local ICA Support
Contract level LICA-7
Duration Ongoing contract subject to good performance, availability of funds and organizational requirements
Application period 15-Jan-2020 to 14-Feb-2020


Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.


This vacancy is closed.
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III. Functions/Key Results Expected
  1. Management 
  2. Logistics, Asset Management Services
  3. Team Management
  4. Information and Knowledge Management 
  1. Management
  • Manages the work area, ensuring the efficient and effective delivery of client services and processes in full compliance with UNOPS rules, regulations, policies, and strategies, as follows:
  •  Ensures availability of staff and resources for work commitments, facilitating optimal workflows. 
  • Monitors team performance and client satisfaction, instituting work, process and team modifications for optimal results.
  • Implements the control mechanism for administrative services, including maintenance of administrative control records such as commitments and expenditures.
  • Executes designated transactional/certification roles in OneUNOPS/Enterprise system.
  • Drafts and/or oversees compilation of data and research for planning of financial resources/administrative budget for administrative/logistical services. 
  • Manages commitments and expenditures.
  1. Logistics, Asset Management Services
  • Ensures effective and efficient provision of logistics and asset management support services, meeting client needs, and in compliance with UNOPS rules, regulations, policies and strategies.
  • Manages, coordinates and supervises processes and services in supply and assets management services, inventory control, issuance of inventory items and supplies, administrative surveys, transportation services and insurance, building/facilities/space management, office supplies.
  • Authoritatively interprets organizational procedures and precedents to provide guidance for complex or unusual cases and situations.
  • Oversees implementation of logistics system in accordance with UNOPS logistical procedures.
  • Guides and manages protocol matters, ensuring efficient delivery of client services, including registration of and advisory services to staff.
  • Issues Receipt and Inspection Report (RIR) for goods receipt or Services certifications when applicable. 
  • Facilitates the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
  • Oversees the works to be done by the facility maintenance and cleaning teams (i.e. Maintaining the two buildings serving office space, the indoor and outdoor cleaning, the Pool etc).
  • Provides oversight, ensuring compliance by team members with existing policies and best practices.
  • Conducts Inspection and management of assets in the OneUNOPS system.
  • Ensures transfers and/or disposals of assets when applicable.
  • Ensures that all assets and inventories are properly tagged.
  • Conducts assets Certification in OneUNOPS system. 
  • Team Management
  1. Information and Knowledge Management
  • Facilitates the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
  • Oversees the proper functioning of area’s documentation/information system, including screening, indexing, classifying, storing and disseminating information and/or reports and material ensuring conformity with relevant procedures governing the integrity of records and files.
  • Supervises the updating of Intranet on standards, tools, and information for administrative services.
  • Provides sound contributions to knowledge networks and communities of practice.
  • Synthesizes and disseminates best practices to internal collaborators and networks.
  • Participates, organizes and delivers trainings for the operations/ projects staff in administration/logistics.



Education Completion of secondary school is required.  First-level...

Treats all individuals with respect; responds sensitively to differences and enc...

Contract type: Local Individual Contract Agreement (LICA) Regular/Monthly: This ...

Please note that the closing date is midnight Copenhagen time or 6:00 PM Haiti t...

The United Nations Office for Project Services (UNOPS) is an operational arm of ...

Haiti The UNOPS Haiti office supports international partners and the Haitian Go...

  UNOPS supports the successful implementation of its partners’ peac...
This vacancy is closed.
Apply

DISCLAIMER

The screening of your application will be conducted based on the information in your profile. Before applying, we strongly suggest that you review your UNOPS Jobs profile to ensure completeness, especially the education and experience sections.

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