Purpose and Scope of
Assignment
The Senior Project
Manager is responsible to produce/update the project initiation documents
(PID), legal agreements and have a thorough understanding of the terms,
conditions, and the respective roles and responsibilities of the stakeholders
to ensure the project products are capable of meeting the business cases for
both UNOPS, DFID and RSWC. Success of the project will be based on the success criteria
of UNOPS engagements which are linked to the below responsibilities. The Senior
Project Manager at this level is expected to successfully manage this complex project
by leading his/her team effectively. The project would rely on a number of
external suppliers for its successful delivery and would be working with firm
deadlines. The Senior Project Manager is responsible for all aspects of the
project life cycle. S/he must be able to apply, independently, the below duties and responsibilities of the project
success criteria:
Stakeholder Management:
●
Establish
solid working relationship with the project board (Executive, Senior Users and
Senior Suppliers), DFID, RSWC and all the other key stakeholders
●
Manage
communications and ensure stakeholders are aware of project activities,
progress, exceptions and are in a position to accept handover products
●
Advise DFID
and RSWC on issues that may impact the achievement of their outcomes (including
issues of sustainability and post project requirements such as maintenance)
●
Manage the
information flows between the Project Board / RSWC Director and the project. The PM will be also coordinating and facilitating the Inter-Ministerial
Committee (IMC) meetings, keeping them informed, prepare agenda for the meeting
and keeping records of meeting minutes, etc.
Delivery and Performance:
●
Develop and
maintain project plans
●
Implement
approved project plans (including the establishment of milestones) within tolerances
set by the project board
●
Embed
sustainability dimensions including social and gender inclusion, environmental
and economic aspects into project life cycle.
●
Manage the
production of the required deliverables in terms of capacity building and technical
assistance., Taking responsibility for overall progress and use of resources
and initiating corrective action where necessary
●
Liaise with
the external suppliers, the SWC Heads of departments and DFID representatives
●
Authorize
Work Packages and monitor the embedded UNOPS team and the Project Progress
●
Advise the
Project Board and the SWC Head of any deviations from the plan
●
Identify
and manage risks so that maximum benefit to client and stakeholders is achieved
●
Manage and
review product quality and ensure products are accepted
●
Monitor and
evaluate performance of the rest of UNOPS Team and service providers
●
Identify
and report threats to UNOPS internal business case to supervisor
●
Advise IMC
on required strategies and or Government policies to support streamline the SWC
work
Procedures:
●
Follow the
Project Management Cycle Instructions and ensure that all organizational policy
is complied with (Organizational Directives and Administrative Instructions)
●
Prepare/adapt
the following plans for approval by the Project Board: I. Project Initiation Documentation; II.
Stage/Exception Plans and relevant Product Descriptions
●
Prepare the
following reports:
i.
Highlight
Reports
ii.
End
Stage Reports
iii.
Operational
Closure Checklist
iv.
End
Project Report
v.
Handover
Report
●
Maintain
the following: i. Electronic Blue File; ii. Procurement, HR and Finance files
as required by those practices as per OD12.
●
Ensure that
all expenditure comply with UNOPS Financial Rules and Regulations (FRR).
●
Manage
budgets, cash flow and obligations to ensure that deliverables are met and
payments to contractors and personnel are received on time.
●
Understand
and manage UNOPS overheads, allocable charges, and related corporate charges as
they apply to the project
●
Understand
the unique structures of the UN and budget appropriately for personnel
●
Manage and
remain accountable for expenditures against the budget (based on accurate
financial reports)
●
Where the
Project Manager has no delegation as a committing officer, s/he retains these
responsibilities and will monitor and instruct/request others to carry out the
relevant commitments and disbursements.
Knowledge Management:
●
Participate
in the relevant Communities of Practice
●
Actively
interact with other PMs and the PM community to share case studies, lessons
learned and best practice on the Knowledge System.
●
Provide
feedback to Practice Leads on policy, supporting guidance with an aim towards
continuous improvement of UNOPS policies
●
Complete
lessons learned as per reporting format
●
Incorporate
lessons learned from others as per planning format
Personnel Management:
●
Lead and
motivate the project management team
●
Ensure that
behavioural expectations of team members are established
●
Ensure that
performance reviews are conducted
●
Identify
outstanding staff and bring them to the attention of the OC Director
●
Have a
thorough understanding of UNOPS personnel contract modalities (including ICA
and Staff)
●
Select,
recruit and train team as required by project plans
●
Perform the
Team Manager role, unless appointed to another person(s)
●
Perform
Project Support role, unless appointed to another person or corporate/programme
function
●
Ensure
safety and security for all personnel and comply with UNDSS standards
Core Values and Principles:
●
Understand
and respect UNOPS sustainability principles
I.
Look
for ways to embed UNOPS sustainability principles in day to day project
management
II.
Seek
opportunities to champion gender equality at the workplace
III.
Champion
and communicate project’s sustainability aspects with key stakeholders
●
Understand
and Respect National ownership and capacity
i.
Understand
the principles of the Paris Declaration on aid effectiveness and mainstream
them into the project plans
ii.
Seek
opportunities to recruit qualified local staff
iii.
Look
for ways to build capacity of local counterparts
●
Partnerships
and Coordination
i.
Understand
the UN Development Assistance Framework (UNDAF) and UNOPS, the project’s place
in the UN system
ii.
Strive
to build strong partnerships and effective coordination among relevant project
actors (e.g. United Nations, governments, and non-governmental organizations or
other relevant partners
●
Accountability
for results and the use of resources
i.
The
project management processes are designed to deliver maximum accountability,
transparency and results. If a project or processes is not in line with this,
it is the responsibility of the PM to raise the issue to a supervisor
●
Excellence
i.
Contribute
to innovation and the adaptation of best practice standards of sustainability
and quality.
Additional Requirements: Engineering Project Management
●
Civil
Engineering (Hydraulics, Hydrology, Hydrogeology, etc...)
●
Water treatment and water
distribution process
●
Institutional and Capacity
Building
●
Administration and Finance
3. Monitoring and Progress
Controls
Ensure that the project produces the required products within the
specified tolerance of time, cost, quality, scope, risk and benefits. The
Project Manager is also responsible for the project producing a result capable
of achieving the benefits defined in the Business Case. Contribute to the
overall business targets and needs.
More specifically, the Project Manager shall:
●
Monitor the team member and
assure that their tasks are successfully executed
●
Conduct the performance
evaluation of the members team
●
Produce periodic progress
reports and measure the actual progress of the project against the baseline