Project Manager

Job categories Engineering, Project Management

Vacancy code VA/2020/B5106/20156

Department/office MR, JRSCO, Jerusalem

Duty station East Jerusalem

Contract type Local ICA Specialist

Contract level LICA Specialist-9

Duration Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

Application period 27-Jul-2020 to 09-Aug-2020

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.

This vacancy is closed.

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Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Local Context: UNOPS Jerusalem Operations Center was established in 2006 and is currently operating in East Jerusalem, West Bank and Gaza. The portfolio includes projects in infrastructure, procurement, human resources, capacity building, access coordination and security and justice projects for partners and beneficiaries throughout the Occupied Palestinian Territory (oPt.). UNOPS works hand-in-hand with the Government of Palestine, the donor community, UN organizations, NGOs and the private sector. The functional objective of UNOPS Jerusalem Operations Center is to deliver its projects in an efficient and effective manner and in line with the principles, rules and regulations of UNOPS, to achieve the outcomes sought by the clients.

The Project Manager is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS, while contributing to organization’s performance and delivery goals.

Background Information - Job-specific

Project Information:The project aims to construct the Jerusalem Innovation Park ...

Functional Responsibilities

Summary of functions: Project Delivery and Performance P...

Summary of functions:

Project Delivery and Performance
Procedures
Monitoring and reporting
Stakeholder engagement
Quality assurance
Knowledge management and innovation
Personnel management

Core Values and Principles

Project Delivery and Performance

Responsible for overseeing the design development , planning, and implementation of construction works for the Jerusalem innovation park (JIP) in Jerusalem, and providing monitoring for the progress of works according to contract schedules, specifications and project plans.
Study and prepare the scope of works, contracts and all technical requirements of the engineering design in all its phases,
Study and prepare the scope of works, contracts, budgets, time schedules and all other technical requirements for construction phases,
Manage the project design review process and coordinate with relevant parties to provide timely solutions to comply with UNOPS design standards as per the UNOPS designs planning manual.
Review, guide and approve shop drawings presented by contractors during implementation phases. Also, present a methodology to control the scope and reflect the impact of any changes on the project objectives,
Analyse all project documents, specifications and drawings utilizing research, development, relevant codes and standards as well as good engineering practices,
Site supervision and giving direction to UNOPS site staff and contractors on all related implementation issues,
Review and certify the submitted payment certificate,
Manage technical submittals approvals and advice on suitable alterations,
Follow engineering consultants’ and construction contractors’ obligations on site including inspections, testing, quantity surveying…etc,
Advise the constructors/contractors on ways to maximize the efficient resource utilization through procurement of labor, materials and equipment according to the set construction schedules and plans.
Develop, complete and update implementation plan(s) (If applicable)

Implement the approved plan (including the establishment of milestones) within tolerances set by the Project Board.
Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life span.
Ensure that the project implementation and construction process meets the UNOPS health and safety requirements.Including the management of UNOPS Health, safety, social and environmental management systems.
Manage the production of the required outputs, taking responsibility for overall progress and use of resources and initiating corrective action where necessary.
Ensure that quality of work packages and deliverables complies with the quality requirements defined in the Implementation Plan.
Liaise with any external suppliers or account managers
Authorise , manage acceptance and delivery of work packages
Monitor project progress ensuring that work packages are being executed properly
Control project and work packages changes
Accept goods, services or works delivered by suppliers.
Lead contract management duties including supplier performance evaluation.
Act as the Employer’s Representative within the FIDIC works contracts.
Identify, and anticipate in a timely manner, potential risks and issues and advises mitigating measures to senior management/ Project Board so that maximum benefit to partner(s) and other stakeholders is achieved
Advise the Project Board and the Head of Programme of any deviations from the plan
Identify and report to the supervisor potential business opportunities for UNOPS

2. Procedures

Comply with all organizational policy and specifically the Project Management Manual
Prepare/adapt all relevant plans for approval by the Project Board.I. Project Initiation Documentation; II project implementation plan ; III. Stage/Exception Plans and relevant Product Descriptions
Prepare the following reports:
1. Highlight Reports
2. End Stage Reports
3. Operational Closure Checklist
4. End Project Report
5. Handover Report
Manage the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan
Draft the requirements definitions for procurement processes. Approving requisitions and requests for non-purchase order payments; Evaluating submissions received, if appointed to the evaluation team.
Ensure maintenance of the project files and lessons learned are recorded
Ensure the development and implementation of project financial management guidelines and control mechanisms, in conformity with UNOPS rules and regulations.
Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project
Understand the unique structures of the UN and budget appropriately for personnel
Manage expenditures against the budget (based on accurate financial reports)
Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.
For project closure purposes, provide a formal handover of the project to the closure manager
Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations

3. Monitoring and reporting

Ensure that the project produces the required products within the specified tolerance of time, cost, quality, scope, risk and benefits. The Project Manager is also responsible for the project producing a result capable of achieving the benefits defined in the Business Case. Contribute to the overall business targets and needs.
Prepare and issue regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting.
Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality).
Maintain diaries and progress reports as required by the organization’s standard procedures.
Provide routine oversight and analysis of delivery data within the dashboard system.
Ensure all project team members track and regularly update milestones and targets for the duration of projects' life span

4. Stakeholder engagement

Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies
Establish solid working relationships with the Project Board (Executive, Senior Users and Senior Suppliers), client and key stakeholders
Enable the formulation of project communications plans. Coordinate internal project communications. Monitor the effectiveness of project communications
Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications. Ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover outputs

5. Quality assurance

Work with internal stakeholders to ensure projects comply with audit requirements
Work with procurement/purchasing staff to ensure effective interface with suppliers' quality systems
Coordinate quality reviews of project documents and deliverables
Provide quality control for management outputs (project documents, reports, etc.)

6.Knowledge management and innovation

Participate in the relevant Communities of Practice
Encourage routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of staff.
Actively interact with other Project Managers and the wider PM community to share case studies, lessons learned and best practices
Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner. Participate in the relevant Communities of Practice
Research and logging of lessons learned throughout the project life span.
Provide feedback to Practice Groups on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies

Incorporate lessons learned from others as per planning format

7. Personnel Management if applicable

Lead and motivate the project management team
Ensure that behavioural expectations of team members are established
Ensure that performance reviews are conducted fairly, accurately and timely
Select, recruit and train team as required and take into account gender parity and diversity objectives.
Identify outstanding staff and bring them to the attention of the OC Director.
Have a thorough understanding of UNOPS personnel contract modalities .
Select, recruit and train team as required by project plans.
Perform the Team Manager role, unless appointed to another person(s)
Perform Project Support role, unless appointed to another person or corporate/programme function
Ensure safety and security for all project personnel and comply with UNDSS standards
Create, foster and role model a culture of respect and zero tolerance for discrimination, abuse of authority, harrasement, sexual harrasement and sexual exploitation and abuse. Ensure accountability for actions and perform duties in accordance with protection mechanisms and action plans, as expected by UNOPS policies, standards and commitments.

8. Core Values and Principles:

Understand and respect UNOPS sustainability principles

Look for ways to embed UNOPS sustainability principles in day to day project management
Seek opportunities to champion gender equality at workplace
Champion and communicate project’s sustainability aspects with key stakeholders

Understand and Respect National ownership and capacity

Understand the principles of the Paris Declaration on aid effectiveness and mainstream them into the project plans
Seek opportunities to recruit qualified local staff
Look for ways to build capacity of local counterparts

Partnerships and Coordination

Strive to build strong partnerships and effective coordination among relevant project actors (e.g. United Nations, governments, and non-governmental organizations or other relevant partners)

Accountability for results and the use of resources
1. The project management processes are designed to deliver maximum accountability, transparency and results. If a project or processes is not in line with this, it is the responsibility of the PM to raise the issue to a supervisor.

Understand the UN and UNOPS’s development assistance framework and the project’s place in the UN system

Impact of Results:

Project Manager directly impacts on achievement of project results by adhering to project management methods and strategies, reducing risks, cutting costs and improving success rates. This consequently reinforces the visibility and image of UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services

Education/Experience/Language requirements

Education: Advanced University Degree in Civil Engineering, Project management,...

Competencies

Treats all individuals with respect; responds sensitively to differences and enc...

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type Local ICA Contract level ICS 09 Contract duration Open-end...

Additional Considerations

Please note that the closing date is midnight Copenhagen time Applications ...

This vacancy is closed.

Apply

APPLICATION TIPS

How to send a good application:

TOGETHER, WE BUILD THE FUTURE

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world.

Our mission is to help people build better lives and countries achieve peace and sustainable development.

We are proud of our people. The UNOPS family brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf on our partners. Spread across 80 countries, our workforce is rich in diversity and culture – with inclusion at its core.

We understand the importance of balancing professional and personal demands and offer several flexible working options.

Explore what we offer here.