Female candidates are strongly encouraged to apply!
Under the overall guidance and supervision of Ordnance Disposal
Office (ODO) Senior Programme Manager and working closely with UNOPS Portfolio
Manager, the Operations Advisor (Programme Liquidation) is responsible for the drawdown and
liquidation of ODO, as the UNAMID mandate will expire on 31 December 2020.
Main duties and
responsibilities are:
I. Liquidation Management
●
Establish and implement a
liquidation plan of Ordnance Disposal Office (ODO) and propose/allocate
the
necessary resources (funds and personnel);
●
Reallocate resources (funds and
personnel) as required within the resource planning and results
management
framework requirements of UNOPS/UNAMID;
●
Lead the preparation and
finalization of procurement plan, budget, statement of works, contracts and
legal documents required for the liquidation in consultation with UNOPS
Portfolio Manager;
●
Coordinate with UNAMID Ordnance
Disposal Office (ODO) mission liquidation
team and advise
UNOPS PSC Portfolio Manager to ensure that the liquidation is
implemented in compliance with United
Nations and UNOPS rules and regulations;
●
Represent the UNAMID Ordnance
Disposal Office (ODO) and participate in
high level negotiations,
meetings and follow-up with UNAMID and the
stakeholders, including calculating and justifying the cost
of UNOPS services;
●
Establish procedures to
integrate work with other team members and internal partners;
●
Ensure timely and appropriate actions are carried
out to meet the work and liquidation plan objectives;
●
Represent the programme towards
the local authorities, National Mine Action Centre (NMAC) and
other
stakeholders in terms of liquidation;
●
Direct project staff in the
timely preparation of liquidation reports, as requested by UNOPS/UNMAS
and
UNAMID, and produce a final lesson learned document;
●
Supervise the programme
liquidation team day-to-day tasks, and ensure that project closure policies,
processes and methods are followed and practiced according to the UNOPS
standards, best project
closure practices are promoted.
II. Service Delivery and Operational Management
●
Ensure that the asset disposal
be implemented timely and in full compliance with applicable United
Nations and
UNOPS rules and regulations;
●
Lead the preparation of
contract documents and letters of agreement with institutions and United
Nations agencies; administer contracts and agreements and process amendments,
if required;
●
Negotiate contracts for
services, and monitor the liquidation of the contracts and agreements;
●
Approve disbursement of
allocated financial resources for the liquidation;
●
Work with the UNAMID Office of
Disposal Ordinance (ODO) Senior Support Officer and report to
Darfur Senior
Program Manager (SPM); liaise with UNOPS PSC Portfolio Manager;
●
Interact closely with team
members and internal partners to ensure consistency in service delivery and
operating protocols;
●
Maintain consultations, as
applicable, with the United Nations country team, United Nations client
institutions, field programme managers and staff and partners involved in the
delivery of projects and
programmes.
III. Knowledge management and technical support
●
Contribute to UNOPS
capacity-building in effective service delivery by focusing on learning,
coaching
and mentoring team members, field staff and internal partners;
●
Advise on the development of
tools and platforms for data and content management and ensure
information and
knowledge sharing;
●
Maintain records of programme
closure files and other necessary programme documents such as
documentation of
decisions and actions taken on programme issues and shared with New York
Portfolio team for future reference and lesson;
●
Establish and implement
relevant standards, tools and templates to effectively manage programme
closure
and implementation;
●
Identify, contribute to, record
and share the ongoing development and implementation of best practice,
lessons
identified, challenges and innovative approaches to improve overall programme
closure
performance and prepare comprehensives reports.
IV. Programme Management and Oversight
●
Provide advice to relevant
stakeholders on mine action(Ordnance
Disposal Office) assets disposal,
explosive handling and destruction and do so in accordance with recognized international
standards,
and in acknowledgement of the relevant international treaties;
●
Provide input to the UNAMID
Mission integrated and support team on conceptual strategy
development and
management of the implementation of global UNMAS policy/strategy on UNMAS
project closure/exit;
●
Support the management team to
translate the Strategy into implementation/results work plans and
associated
monitoring mechanisms and draft project closure documents as needed for
effective
implementation of the programme;
●
Track and assess programme
results against targets, alert relevant management if delivery is not on
track,
compile data and draft reports to internal and external stakeholders and
support the
management team to prepare for internal reviews;
●
Manage the overall programme
closure budget that may consist several funding sources and financial
agreements;
●
Oversee the preparation of
project reports and briefs, financial aspects including, weekly and Monthly
Progress reports and Final Reports;
●
Act as the OiC for Senior
Programme Manager as needed.