The project manager is responsible to produce/read the project
initiation documents (PID), Legal Agreement and have a thorough understanding
of the terms, conditions, and the respective roles and responsibilities of the
partners/stakeholders to ensure the project(s) products are capable of meeting
the business cases for both UNOPS and the client. Success of the project(s) and
hence Project Manager will be based on the Success Criteria of UNOPS
engagements which are linked to the below responsibilities. The project manager
is responsible for all aspects of the project life cycle. S/he must be able to apply,
with some degree of autonomy, the below duties and responsibilities of the
project success criteria:
Stakeholder Management:
•
Establish solid working relationship with the project board, partners, and key
stakeholders
•
Manage communications and ensure stakeholders are aware of project activities,
progress, exceptions and are in a position to accept handover products
•
Represent the project in the county, national, regional and international meetings
related to the project when necessary
•
Lead on the development of relations with key government and humanitarian
partners - including but not limited to: clusters, the Inter-cluster
Coordination Group (ICCG), the Humanitarian Country Team, and bi-lateral
partners, to establish and maintain accurate and timely two-way information
flow, and document impact of information sharing and improved collective
accountability
•
Leverage the Salaam Sudan Call Center to help strengthen collective
accountability in Sudan by supporting Communicating with Communities partners
and to engage with other accountability coordination mechanisms
Delivery and Performance:
•
Develop, maintain, and implement the approved project plans
•
Embed sustainability dimensions including social and gender inclusion,
environmental, and economic aspects into project life cycle.
•
Manage the project resources and initiate corrective action where
necessary
•
Liaise with any external suppliers
•
Authorize Work Packages
•
Advise the Project Board and Head of Programme of any deviations from the
project plan
•
Identify and manage risks so that maximum benefit to stakeholders is achieved
•
Monitor and evaluate performance of service providers
•
Identify and report potential partnership opportunities for UNOPS to
Partnerships Advisor and Head of Programme
•
Identify and report threats to UNOPS internal business case to Head of
Programme
•
Oversee the update of internal and external information structures, policies
and standard operating procedures to facilitate, support, and promote data and
information sharing to/from affected populations and the humanitarian and wider
community
•
Oversee the maintenance and development of data collection, data sharing, and
reporting processes
•
Adhere fully to international standards for data protection
•
Lead on the development of an integrated database for handling, storing,
archiving data in line with international data protection standards
•
Ensure the implementation of monitoring against the Salaam Sudan’s
Accountability and M&E Framework. Maintain and advance quality assurance
and monitor and evaluate procedures to ensure stakeholder satisfaction and
professional service provision
•
Lead the coordination of a countrywide, multi-media, multi-pronged, inclusive
visibility campaign to raise awareness of the Salaam Sudan’s Call Center among
humanitarian actors and affected populations. The campaign must target vulnerable
members of affected communities and should be culturally and language
appropriate
Procedures:
•
Ensure that all organizational policy is complied with (Organizational
Directives and Administrative Instructions)
•
Prepare the required narrative and financial reports, as per the legal
agreements with the donors.
•
Ensure that all expenditure comply with UNOPS Financial Rules and Regulations
(FRR).
•
Manage budgets, cash flow, and obligations to ensure that deliverables are met
and payments to contractors and personnel are received on time.
Knowledge Management:
•
Participate in the relevant Communities of Practice
•
Actively interact with other PMs and the PM community to share case studies,
lessons learned and best practice on the Knowledge System.
•
Provide feedback to Practice Leads on policy, supporting guidance with an aim
towards continuous improvement of UNOPS policies
•
Complete lessons learned as per reporting format
•
Incorporate lessons learned from others as per planning format
Personnel Management:
•
Lead and motivate the project management team
•
Ensure that behavioural expectations of team members are established
•
Ensure that performance reviews are conducted
•
Identify outstanding staff and bring them to the attention of the Head of Programme
•
Have a thorough understanding of UNOPS personnel contract modalities (including
ICA and Staff)
•
Select, recruit and train existing and/ or new team members as required by
project plans
•
Ensure safety and security for all personnel and comply with UNDSS standards