Programme Management Senior Officer - ETP

Reporting to the Programme Manager, the incumbent will be responsible for effective, transparent and efficient coordination of the Fund’s programs in concert with the ETP Secretariat in its countries of operation, under the Rules and Regulations of UNOPS, and in accordance with the strategy approved by the ETP Steering Committee.

Under the general guidance and supervision of the Programme Manager, the Programme Management Senior Officer’s responsibilities include the following:

Programme Implementation

A.   The Programme Management Senior Officer will provide effective technical, financial, and operational coordination of ETP’s programs in one of the countries of operation (Indonesia or Vietnam) in collaboration with the country authorities and stakeholders and donor patterns active in energy transition, to ensure timely and partner-oriented services delivery and support issue resolution arising from the implementation processes. 

B.    The Programme Management Senior Officer will provide effective support to building and maintaining of relationships with the country stakeholders in the public and private sectors as well as with civil society and fostering of partnerships and collaboration with the development partners, and actors active in the energy transition domain; and analysis of political and economic developments in the country, and provision of guidance and suggestions regarding program directions, challenges and opportunities. 

C.    The Programme Management Senior Officer will facilitate mobilization and leveraging financial and other resources as well as participation in programmatic and resource mobilization activities of ETP to sustain and scale up its initiatives.

D.    The Programme Management Senior Officer will facilitate and support knowledge management, sharing and exchanging of knowledge on lessons learnt and best practices of ETP’s programme and projects, identifying knowledge sharing and profiling opportunities for ETP and its programs, and assisting in delivery of knowledge events, and identifying communication, profiling and media coverage opportunities for ETP. 

Coordination Functions

• In coordination with the ETP Secretariat, provide guidance and suggestions for ETP’s program and its activities and objectives, challenges and opportunities based on local knowledge and developments;

• Promote and maintain effective teamwork within the ETP’s team and other UNOPS colleagues;

• Support implementation of ETP’s annual work plan, striving toward the set delivery and resource mobilization targets; 

• Support drafting of ETP’s annual administrative and operational program and budget proposals and reports;

• Support programmatic and administrative reporting on the ETP’s activities in accordance with its monitoring and reporting requirements under its Results-based Management Framework and UNOPS reporting requirements. 

• Support setting annual performance targets and objectives for the ETP team, assessing performance and providing feedback;

Programme/Portfolio Development and Management

• Regularly report on national energy transition concerns and priorities and the political and socio-economic conditions and developments as they relate to the ETP, and analyze their impact on ETP’s work and programme. 

• Support formulation and implementation of the ETP’s country work plan and its periodic review and updates and ensure alignment with ETP’s regional work plan;

• Under the supervision of the ETP Secretariat, support implementation of ETP’s grant allocations, maintenance of financial integrity of the programme by ensuring adherence to ETP’s Standard Operating Procedures and UNOPS rules and regulations, and ensuring timely and effective use of ETP resources;

• Support quality control measures in the implementation of a portfolio of project activities and concepts, and monitor the programme implementation progress and results;

• Support organization of periodic stakeholder workshops and project development sessions among partners in energy transition, private sector and civil society organizations (CSOs) and local communities, and potential applicants and other stakeholders to inform about ETP and its initiatives;

• Coordinate planning for project grants;

• Support oversight of ongoing ETP grant projects, and arrange for periodic project monitoring field visits and provide technical and operational support and guidance to ETP grantees, as required;

• Keep the ETP Secretariat informed on emerging risks and issues in a timely manner.

• Identify and foster programme, project, and policy linkages and coordination between ETP’s program and aligned programs under ETP, and broader programs in the energy sector funded by development partners, planned or underway in the country, and those of other government, donors and development partners. 

• Report periodically to ETP, in particular the Fund Director and Program Manager on programme implementation status, including support annual monitoring reporting, financial reporting, audit, and support updating the relevant UNOPS and ETP databases;

• Support monitoring and evaluation of ETP’s programs and projects, in coordination with ETP Team;

• Perform and coordinate administrative tasks (i.e. procurement, travel) adhering to ETP’s operational manual and UNOPS’ guidelines on procurement rules and regulation; as required for programme implementation;

Resource Mobilization and Partnerships 

• Establish and maintain close working relationships with stakeholders as well as facilitate  visibility of the ETP. 

• Analyze interest and priorities of key donors and other development partners, and develop/update and implement the resource mobilization and partnership strategy to mobilize resources from and develop partnerships with the government, donors and other partners to best leverage ETP resources and develop programme level partnerships.

• Liaise with the ETP Secretariat on emerging opportunities, due diligence processes and funding negotiations 

• Support ETP with its resource mobilization activities, including securing co-financing, as required, and project level partnerships, and assist in identifying opportunities and resources for sustaining and scaling up projects

Knowledge Management

• Document programme/project stories, lessons learned, and best practices in ETP programme/project development, implementation, and oversight;

• Identify country, regional and global knowledge relevant to ETP, and develop and distill best practices and facilitate dissemination and incorporation within ETP’s programs and to counterparts and partners;

• Support capacity building and networking of grantees, beneficiaries, and stakeholders to facilitate knowledge exchange, and promote uptake through knowledge platforms, knowledge fairs etc