Under the direct supervision of the PSM Specialist and in accordance with UNOPS ...
Under the direct supervision of the PSM Specialist and in accordance with UNOPS policies,procedures and practices, the Quality Assurance / Procurement Officer will assist in the overall development and management of Quality Assurance / Quality Control procedures and Quality Management System for pharmaceutical and other health products including but not limited to medical devices and equipments being procured by UNOPS as PR to the Global Fund, ensuring high quality and accuracy of work. In addition the QA/Procurement officer will be responsible for coordination of the assigned procurement activities undertaken promoting a client, quality and results-oriented approach.
The Quality Assurance / Procurement Officer will work within the Procurement and Logistics unit, in close cooperation with the Operations and Finance staff, Project Managers and Project teams, as well as with the staff of other UN agencies to exchange information and ensure consistent service delivery. In particular, the Quality Assurance / Procurement Officer shall be responsible for performing the following duties:
Quality Assurance:
- Develop and maintain the Quality Assurance standards and systems throughout the supply chain, ensuring compliance according to GMP (Good Manufacturing Practice) and Marketing Authorizations.
- Review the technical specifications and advice suitable modifications for a better quality product and at the same time allowing maximum competition.
- Review quality documentation, Produce product quality reviews, Contribute to preventative actions, Review and approve batch manufacturing and packaging documentation, Perform audits.
- Co-ordinate with suppliers for the timely readiness of goods for the Pre-dispatch inspection and sampling to initiate the timely delivery as per the delivery schedule mentioned in the contract.
- Implement methods and procedures for inspecting, testing, and evaluating the precision and accuracy of products and production equipment
- Co-ordinate with NDRA, national programmes and testing laboratories for the post delivery sampling and testing on a random sampling basis (in-country quality monitoring)
- Manage the Long term Agreements (LTAs) with various inspection agencies and testing laboratories for the timely availability of such services.
- Provide QA compliant handling and assist the procurement unit in event of product action/recall.
- Drive QA/QC initiatives to deliver savings, added value benefits and improved value for money for UNOPS and its clients
- Uses his/her quality management expertise to ensure efficient support in the Bid Solicitation & Evaluation process, focusing on achievement of the following results:
- Provide technical inputs for the finalization of technical specifications.
- Provide necessary technical support for various bid evaluations as Technical Expert to the bid evaluation team
- Prepare and issue various EOIs, RFPs and RFQs for the selection of inspection agencies and testing laboratories
- Guide and train staff engaged in the quality assurance/control activities in the procurement process.
Procurement:
- Ensure that all pharmaceuticals are purchased following Inter-agency Guidelines: “Operational Principles for Good Pharmaceutical Procurement” in accordance with the Global Fund quality assurance policy.
- Maintain safeguard pre-qualification projects for health commodities.
- Provide technical support on specifications, cost implications and logistics for safe delivery both internationally and nationally.
- Develop knowledge and monitor the commodity market for the goods and services, in the area of responsibility, and be able to identify and select potential vendors.
- Analyze specific procurement requirements and developing related procurement strategies.
- Issue invitations to bid, requests for quotations and requests for proposals, including for QA related procurement including inspection agencies and testing laboratories.
- Contribute in evaluation and serve as an technical expert in the evaluation committees to ensure technical compliance with UNOPS needs and cost effective purchase of goods and services.
- Procure goods and services at the best value, ensuring reliability of sources, monitoring and following up with vendors until final satisfactory delivery, anticipating problems and taking timely and appropriate decisions to ensure objectives are met.
- Ensure that goods and services are provided according to client needs with lead times that meet or exceed industry norms.
- Ensure that all procurement actions are conducted as required by UNOPS according to UNOPS Financial Rules and Regulations and the applicable policies and procedures as well as the highest degree of personal and professional ethics.
- Update standard operating procedures to ensure best practices.
- Perform other program related duties as may be assigned by the supervisor.
The personnel is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.