Under the direct supervision of the Programme Manager (Takeda), the Programme Management Associate will carry out the following duties and responsibilities:
Stakeholder Engagement and Coordination
● Map and regularly update key stakeholders including donors, implementing partners, MoHS and other government departments, and Ethnic Health Organizations
● Ensure smooth and effective communication with key stakeholders - including other fund management teams - using appropriate channels
● Interact with colleagues, clients, partners and in the Takeda to exchange vital information on operational issues related to the programme as the case may be and seek cooperation to resolve routine operational issues and process problems and refer complex issues to supervisor with recommendation of course of action
● Arrange and facilitate meetings and workshops with different stakeholders
● Arrange and facilitate donors’ and auditor/ evaluator’s visits
Involvement in Grant Management
● Assist in the administration and monitoring of all aspects of Takeda project implementation, including data, budget and management
● Expedite the process of grant making and budget revision exercises with implementing partners in accordance with UNOPS’s policy and guidelines
● Assist in monitoring expenditures, verify relevance and accuracy of requests, check completeness of documentation and availability of funding
● Inform the supervisor of budget status, facilitate the fund flow and actively communicate and/ or follow up with concerned parties
Assisting Takeda Program Work, Monitoring and Reporting
● Assist the program manager in tracking the progress of the Takeda Project in three pillars and alert if there are foreseeable obstacles that may impede the implementation
● Assist in collecting and verifying program-related data and information from relevant stakeholders to inform decision making
● Act as the focal person to archive all the necessary documents related to the Takeda project for easy retrieval when needed
● Involve in reviewing annual and mid-year reports from implementing partners
● Involve in preparation and ensure timely reporting to donors along with different functional units
● Assist and participate in field visits to the project sites, including the related logistics and administrative matters as necessary
- Perform any other tasks as may be requested by the Program Manager