Project Management Support - Officer, Multiple positions

• Preparation and maintenance of project files, including internal and external project reports.
• Coordinate information flows and oversee change controls, risk registers and issue management by establishing document control procedures
• Coordinate assigned delivery of work packages and take responsibility for progress.
• Coordinate and liaise with the Project Manager on the implementation progress.  
• Identify and escalate to the Project Manager of any deviations from the plan and update plans.
• Work with the Project manager to identify and manage risks. 

• Maintain all supporting project financial documents for audit and review processes.
• Support the Project Manager to ensure accurate data entry into UNOPS ERP system (OneUNOPS) and OneUNOPS Projects – as appropriate.
• Monitor project budget and financial expenditure and all administrative procedures in line with the work-plan.
• Facilitating processing of direct payments and advance requests and prepare project budget revisions.
• Manage the preparation of financial reports; including developing financial monitoring and reporting formats as per UNOPS requirements.
• Monitor budgets, cash flow and reporting on expense obligations to ensure that deliverables are met.
• Conduct financial analysis to manage and calculate financial shortfalls and over-expenditures.
• Conduct budget revisions and initiate corrective actions when necessary.
• Coordinate vendor communications, meetings, and reports as necessary.

• Establish a solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), client and key stakeholders.
• Supports the Project Manager in communication between the project and the Government of Japan.
• Manage communications with stakeholders and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products.
• Supports the Project Manager to advise the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance).

• Actively seeks advice and coordinates donor engagement with UNOPS MCO Partnership Office.
• Support the compilation of lessons learned as per defined reporting format and the PMM.
• Actively contribute to building local capacities at every level and opportunity in Project Management Support.
• Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building.
• Contribute to expertise in tools and techniques.

• Advanced University Degree in Project Management, Business Administration, Finance, Logistics, International Relations, or other relevant discipline.
• University Degree (bachelor’s degree / first level) with a combination of 2 additional years of relevant professional experience in Project Management, Business Administration, Finance, Logistics, International Relations, or other relevant discipline, may be accepted in lieu of the advance university degree.
• A relevant combination of academic credentials and/or industry certifications and qualifying experience may be accepted in lieu of the university education.                                                  
• Prince 2 Foundation Certification will be considered an asset.

• 1 (one) years relevant and progressive professional experience, specifically in the field of Project Management and Operations Management, preferably with focus on Monitoring, Fiduciary management, Reporting, Development and Coordination. 
• Additional 2 years of relevant experience with a Bachelor's Degree will be considered in lieu of the masters’  Degree. 
• Technical/Professional Diploma Certification with 6 years of relevant experience may also be considered.
• Experience in complex operating contexts, including humanitarian coordination mechanisms, donors, security, and operations management is an asset;
• Experience and demonstrated knowledge of UN /UNOPS rules and procedures in Procurement, Finance, HR Management and administrative rules and regulations will be an advantage.

• Contract type: Local Individual Contract Agreement (LICA) 
• Contract level: LICA 8/ ICS 8
• Contract duration: Open-ended
• Duty station: Manila, Philippines. Manila is a family duty station.

https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.