Project Management Support - Officer

Overall Objective: 

- To improve the quality and performance in healthcare facilities in the Military Medical Clinical Centres under the Ministry of Defense of Ukraine (MoD), enabling more efficient treatment of patients and a more professional working environment for the medical staff.

- To strengthen health systems in response to COVID-19 and safeguard people from the epidemic.

Specific activities: Procurement of three electrosurgical systems for laparoscopy for the MoD Hospitals in Mariupol, Odessa, and Irpin; Procurement of two video endoscopic systems for the MoD hospitals in Lviv and Dnipro; Procurement of three mobile X-ray machines for the MoD hospitals in Dnipro, Mariupol, and Odessa; Procurement of clinical training services by using computed-tomography (CT) scanner and the digital X-ray system. 

The Project Management Support Officer performs tasks in all aspects of the project life cycle. S/He must be able to apply, with directions, the below duties and responsibilities of the project success criteria:

1. Project implementation:

• Preparation and maintenance of project files, including internal and external project reports.

• Assist management of information flows and oversee change controls, risk registers and issue management by establishing document control procedures

• Manage assigned delivery of work packages and take responsibility for progress.

• Liaise with the Project Manager on the implementation progress.

• Notify the Project Manager of any deviations from the plan and update plans.

• Work with Project Manager to identify and manage risks.

• Ensure accurate data entry into the oneUNOPS Projects system. system.

• Monitor project budget and financial expenditure and all administrative procedures in line with the work-plan.

• Support the Project Manager by monitoring budgets, cash flow and reporting on expense obligations to ensure that deliverables are met.

• Alert the Project Manager of any financial shortfalls and over-expenditures.

2. Project monitoring and reporting:

• Provide substantive inputs to assist the Project Manager in the preparation of project reports and documents.

• Support the Project Manager in maintaining the following: i. Electronic Blue File, ii. Procurement, HR and Finance files as required

• Manage the compilation, consolidation and analysis of relevant data.

• Assist the Project Project Manager in the preparation of project completion reports and ensure compliance with contractual obligations.

3. Stakeholder management, coordination and liaison:

• Administer project communications, meetings, and reports as necessary

• Liaise and maintain relationships with other United Nations (UN) agencies and international non-governmental organizations (I/NGOs) for the purposes of facilitating activities and improving the quality and relevance of information analysis.

• Participate in meetings with UN agencies, NGO’s and other Stakeholders as required.

4. Procedures:

• Follow the Project Management Cycle Instructions and ensure that all organizational policy is complied with (Organizational Directives and Administrative Instructions).

• Draft monthly reports to the Donors.

• Support the preparation of internal reports.

• Lead organization of the stakeholders’ meetings/project governance structures

5. Knowledge Management:

• Participate in the relevant Communities of Practice

• Actively interact with the PM community to share case studies, lessons learned and best practice on the Knowledge System.

• Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies

• Complete lessons learned as per reporting format

• Incorporate lessons learned from others as per planning format

6. Perform other related duties as assigned by supervisor/s.

• Bachelor’s Degree (first level) preferably in Project Management, Business Administration, International Relations, Political/Security/Development Studies is required.

• Advanced University Degree preferably in Project Management, Business Administration, International Relations, Political/Security/Development Studies, or other relevant discipline will be an asset. 

• Two years of progressive experience in project development and management, with focus on monitoring, reporting, development and coordination in either public or private sector organizations is required.

• Experience in interacting with Japanese stakeholders in the area of programme development and management is desirable.

• Demonstrated knowledge of Japan’s contribution to the international aid and development community is an asset

• Fluency in written and spoken English is required.

• Working knowledge of Russian/Ukrainian is an asset.

• Knowledge of Japanese is desirable.

Contract type: Local Individual Contract Agreement 
Contract level: IICA-1
Contract duration: Open-ended

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.