ICT Senior Associate - Quality Assurance (Data Management)

In February 2009, MMOC was selected by the Myanmar Country Coordination Mechanism for the Global Fund to Fight AIDS, Tuberculosis and Malaria as one of two Principal Recipients of GFATM grants for Myanmar. The implementation of the grants commenced in January 2011.

In August 2013, the UNOPS Myanmar was selected by the Regional Steering Committee for the Artemisinin Resistance Containment Initiative for the Global Fund to Fight AIDS, Tuberculosis and Malaria as Regional Principal Recipients of GFATM regional grant for Greater Mekong Sub-region (Cambodia, Laos, Myanmar, Thailand and Vietnam). The implementation of the grant has commenced since January 2014.

To strengthen Financial Management of the GFATM grants, MMOC is seeking a qualified candidate for the position of Database Management Associate.

Under the direct supervision of Finance Analyst (Dispatch) , and technical supervision of Monitoring and Evaluation Officer – Data Management of PR, the ICT Senior Associate - Quality Assurance shall be responsible for performing the following duties:

Database development

• Under the supervision of the secondary supervisor, develop formats/forms and uniform database design for all programmes.

• Develop automated reports that can easily be produced from the system using specific parameters

• Review the current information systems in place (e.g. current database, tracking sheets etc)

• Develop the Data Studio for the data management system

Data management and analysis 

• Ensure regular information update for National Programme implementation partners/projects according to the produced formats and clean any overlapping issues and data.

• Working closely with the Yangon based Managed Cash Flow team and field staff by giving the required information or solving database errors on a daily basis.

• Act as a focal person of MCFU(Managed Cash Flow Unit) for financial data disbursed by Field Finance Assistants (FFAs) at field level and by Finance Assistants (FAs) in Yangon. 

• Communicable to Head Quarter for the technical purpose to build the Google Data Studio and Settlement Reconciliation database design.

• Install a database for new MCFU staff and provide orientation training. 

• Provide data quality training to MCFU data users.

• Must ensure that data in the MCFU-MIS system is accurate and regularly updated. 

• Make sure that databases using MCFU units are running correctly and FFAs and FA are using updated databases correctly. 

• Collect FFAs data on monthly basics, check the completeness and correctness of data before sending it to M&E Officer – Data Management. 

• Ensure that quality on FFAs data without missing data, errors and duplicated data.

• Contact directly to FFAs if s/he could not send monthly data on-time and/or found errors at their data.

• Be the first contact person for FFA when they are faced with data problems and refer to M&E Officer – Data Management if technical support is needed. 

Reporting

• Work closely with M&E Officer – Data Management and advice on data related issues. 

• Immediately report to M&E Officer – Data Management in case MCFU-MIS system breaks down and/or threads occur. 

• Check for data accuracy and data assurance and provide regular feedback to the Monitoring and Evaluation Officer – Data Management of PR.

• Contribute to the preparation of information required for monthly reports and other periodic reports, as well as upon request from (MCFU) Managed Cash Flow Unit.

• Advise MCFU teams in the development of new data analysis

• Manage the database on a common share drive where programme & financial  information is easily accessible by others

• Complete and correct FFA monthly data to M&E Officer – Data Management according to reporting timeline to prepare Activity Done Report and Disbursement Reports. 

• Works closely with the Programmes Support and Public Health Officers on issues related to activities completion and the quarterly work plan development.

Others

• Strong understanding of the quarterly approved Work plan in order to provide a necessary guidance to Field staff for effective data management  of National Programme’s activities;

• Frequently travel to the townships where FFAs are located to assist FFA’s disbursement process if necessary.

• Performs other duties assigned by the supervisor (s).

The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS. 

Efficient and effective database management including efficient and effective implementation of cash flow mechanisms, ensuring compliance with the managed cash-flow policy.

Organizes and prioritizes work schedule to meet client needs and deadlines.

Anticipates client needs and addresses them promptly.

Education

• Secondary Education with specialized certification in database management in combination with additional 7 years of professional experience relevant to the above duties. Applicants with a Bachelor’s Degree, preferably in computer science, statistics, or related field with 3 additional years of relevant professional experience.

Experience

• Minimum 7 years of relevant professional experience in Database Management is required.

• Good knowledge and practical experience of Excel and Access (including data entry skill and Pivot, etc.) is required.

• Knowledge of database management and/or operations and advanced database user and cross data analysis skills would be a strong asset.

• Ability to work well in a team and thrive in an innovative environment.

• Knowledge of work plan and other forms of financial service would be an asset. 

• Ability to work systematically, accurately, independently and under pressure.

Languages

• Fluency in written and oral English and Myanmar languages are required.

Contract type: ICA

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

ale candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.