1. Planning and implementing
key aspects of operational procurement strategies focusing on achievement of
the following results:
●
Collaborate with project
personnel and Managers in the preparation of procurement plans, awarding,
administering and monitoring of all matters related to procurement for the
office.
●
Ensure
full compliance of assigned procurement activities with UNOPS rules,
regulations, policies and strategies. Implement effective internal control,
proper design and functioning of a client-oriented procurement management
system.
●
Implement
the different steps of the procurement processes, including Pre-Purchasing:
Strategy and Planning, Requirements Definition, Sourcing; Purchasing:
Solicitation, Management of Submissions, Evaluation, Review and Award; Post
Purchasing: Contract finalization and issuance, Logistics, and Contract
Management.
2. Manage and
coordinate procurement processes focusing on achieving the following results:
●
Prepare
elements of procurement plans, coordinate, support, and monitor their
implementation.
●
Follow
the guidelines on embedding sustainability along the procurement process.
●
Manage
solicitation processes; prepare tender documents, receipt of quotations, bids
or proposals; evaluate and negotiate certain conditions of contracts in full
compliance with UNOPS rules and regulation.
●
Draft
Long Term Agreements (LTAs) and/or service contracts and other instruments,
either through standard or emergency procurement procedures.
●
Manage
submissions to the Contract and Property Committees (CPCs).
●
Support and guide other
procurement officials in the office, including review of tender documents, CPC
submissions, and contract negotiations and management.
●
Advice,
remedial actions, or solutions to Senior Programme Manager on procurement
issues.
3. Management
of contracts, vendors, and logistics:
● Review contracts and purchase orders prior to submission for
approval.
● Manage contract amendments, renewals, termination, and remedies.
● Manage payment process.
● Ensure procurement-related files are maintained by the
responsible personnel in accordance with UNOPS rules.
● Vendor performance monitoring and evaluation.
● Manage the vendor due diligence and background checks.
●
Develop and manage the
rosters of suppliers.
●
Utilize sourcing modules in
accordance with UNOPS Procurement Group’s goals and standards in this area.
●
Manage shipments and
transportation, including identifying freight forwarders and transportation
companies and establishing long-term agreements.
●
Supervise support staff
responsible for reception and inspection of goods, facilitate the customs
clearance process for imported goods.
4. Ensure compliance and contribute to office development and
compliance
●
Ensure that procurement
strategies, policies, processes and methods are complied with and practiced
according to the UNOPS standards, best practices are promoted, and overall
procurement oversight is provided.
●
Ensure proactive risk identification
and assessment and implementation of adequate mitigation measures.
●
Contribute to current and
future growth plans for the Georgia Office, ensuring alignment with the overall
business strategy.
●
Promote teamwork,
collaboration and diversity by providing the programme team with clear guidance
and enable them to perform their duties responsibly, effectively and
efficiently.
5. Knowledge
Building and Knowledge Sharing
●
Organize,
facilitate and/or deliver training and learning initiatives for personnel on
Procurement-related topics.
●
Contribute
to Procurement knowledge networks and communities of practice by providing a
collaborative synthesis of lessons learned and disseminating best practices in
procurement management.
●
Cooperate
with external partners (other UN and international organizations, state
organizations), participate in the joint solicitation processes with other UN
organizations and joint working groups.
●
Collect
feedback, ideas, and internal knowledge about processes and best practices and
utilize productively.