Procurement Senior Manager (Internal Vacancy Announcement)

Job categories Procurement

Vacancy code VA/2022/B5518/23284

Level ICS-11

Department/office AR, ARHC, Regional Health Cluster

Duty station Bangkok, Thailand

Contract type International ICA

Contract level IICA-3

Duration Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

Application period 28-Jan-2022 to 03-Feb-2022

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.

This vacancy is closed.

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Background Information - UNOPS

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.

Background Information – Asia Regional Health Cluster

The Asia Regional Health Cluster (ARHC) was established in 2018 for efficient delivery of grants and funds management, and the provision of quality pharmaceuticals and medical equipment. The ARHC aims to significantly impact the targets of UN Sustainable Development Goal on good health and well being by expanding the population benefitting from UNOPS-managed health-related engagements across the Asia Region. The ARHC portfolio manages the Principal Recipient (PR) Programme of the Global Fund in Myanmar since 2011 and in Asia since 2013. The Global Fund, which has been providing financial support to the Greater Mekong Sub-Region for malaria programs since 2003, has selected UNOPS as a PR, responsible for delivering the targets set out in the grant agreements, in collaboration with selected Sub-Recipients (SRs) from the National Programmes, international and local non-governmental organizations and United Nations agencies.

Background Information - Job-specific

UNOPS Asia Region Health Cluster (ARHC) is the UNOPS center of excellence for ph...

UNOPS Asia Region Health Cluster (ARHC) is the UNOPS center of excellence for pharmaceuticals and health products procurement and as PR procuring health products for all its SRs under the GF funding and funding from MoHS Myanmar. ARHC is also supporting all the country offices in the Region for their procurement of health products.The Procurement Senior Manager ensures the provision of efficient and timely in procurement and he/she promotes a client-focused, quality and results- oriented approach and provides support to procurement personnel.

Under the guidance and direct supervision of the Senior Procurement Advisor, the Procurement Senior Manager is responsible for the development and implementation of strategic and effective procurement services reflecting international public procurement best practices, compliance with UNOPS procurement policy, rules, regulations and procedures, ensuring appropriate risk management and obtaining the best value for money for the acquisition of goods, services and the contracting of works.

He/she analyzes and interprets the respective rules and regulations and provides advice and solutions to a wide spectrum of complex issues related to procurement. The role requires deep understanding of procurement policy and processes and the Procurement Senior Manager should be able to apply them to the appropriate situations.

In addition to responsibility for the deliverables of the work team, the incumbent’s work is focused on strategic relationship building and demand management, mainly referred to aggregation and dealing with complex organizational structures, preparation of business cases and understanding of the supply market, as well as sharing knowledge with projects in order to achieve reductions of costs and savings.

Maintaining the highest degree of personal and professional ethics, the Procurement Senior Manager promotes a collaborative, client-focused, quality and results-oriented approach in the Business Unit.

The Procurement Senior Manager works in close collaboration with the programme/project colleagues in the given geographical area and with UNOPS HQ personnel, particularly with the Procurement Group (PG), as well as the Government officials, to successfully deliver procurement services.

The Procurement Senior Manager will work in close cooperation with the Business Unit and Project Managers and report to the management on central issues related to procurement activities. S/he supervises and leads procurement personnel to deliver work results, in close cooperation with the leadership team in the given geographical area.

Functional Responsibilities

Functions/Key Results Expected Procurement Support Services ...

Functions/Key Results Expected

Procurement Support Services
Development and support for Implementation of procurement strategies adapted to the new scope of the ARHC
Management of procurement processes, Technical supervision and support to Project Centers on all procurement related matters
Implementation of sourcing strategy, Quality Assurance and e-procurement tools
Facilitation of knowledge building and knowledge sharing
Monitoring and Process Controls
Team Management

1. Procurement Support Services :

Support UNOPS various country offices within the Region, on opportunities for expanding UNOPS ARHC procurement portfolio as well as maximizing value for clients by providing institutional and industry knowledge of procurement services with clients.
Provide support to enable the delivery of procurement services and provide support to UNOPS project teams and partners at various CO’s in line with the UNOPS corporate strategy
Provide expert support to business developers in COs in formulation of new initiatives and projects related to procurement

2. Development and support for Implementation of procurement strategies adapted to the new scope of the ARHC

Coordinate with the relevant staff, including relevant senior managers and clients of the procurement department, to understand the needs and plans.
Conduct review of current procurement processes and provide reports and briefs on relevant issues, as well as project and work plans to remedy identified issues and bring forth improvements.
Support the implementation of the required strategic procurement activities in the Asia Region: establish Long Term Agreements and Blanket Purchase Agreements for common user items and services in the Region, develop sourcing strategies specific to local context for the Project Centres (supplier selection and evaluation, quality management, customer relationship management, performance measurement, etc.), etc.;
Support the implementation of project specific procurement processes, including formulation of strategy for obtaining best results, developing criteria for evaluation, preparation and conducting of ITBs and RFPs, evaluation of bids and proposals, pre-award negotiation of contract conditions with winning bidder(s), submissions for review and award to UNOPS Contract Committees, prepare Purchase Orders and Contracts in and outside of oneUNOPS;
Review unsuccessful procurement processes conducted by procurement personnel; undertake remedial actions when and where possible to positively conclude the process.
Work on integrating sustainable procurement and innovation within the procurement strategy.

3. Management of procurement processes, Technical supervision and support to Project Centers on all procurement related matters

Oversight, technical supervision, guidance and mentoring of the procurement units and procurement personnel;
Provide interpretation of procurement policies and guide the personnel within the ARHC/Region on the appropriate application of procurement policies and procedures in their daily work;
Ensure full compliance of theARHC’s procurement activities with UNOPS policies and strategies by designing and operationalizing a client-oriented procurement management system for the ARHC to monitor and control the implementation of procurement plans and procurement processes conducted by ARHC’s procurement personnel;
Manage the process of periodic (annual, semi-annual and quarterly) procurement planning for the projects and oversee their implementation ensuring effectively-functioning processes to avoid costly delays and lost opportunities for the projects and the Region;
Provide technical support to Project and Countries on all procurement related matters, including:
Assistance in identification of procurement needs at the project development stage;
Assistance in preparation of realistic procurement plans and development of appropriate procurement strategies;
Assistance in preparation of technical specifications, terms of references, scope of works;
Assistance in cost estimations for the required goods/services/works;
Responsible for quality of solicitation documents;
Guiding the personnel throughout the solicitation, evaluation and submission for award processes whenever required;
Assistance in contract management and dispute resolution issues;
Quality assurance (preclearance and clearance) for procurement actions and documentation requiring a PA approval (solicitation documents, shortlists, requests for awards, submissions to LCPC and HQCPC, contracts, agreements, etc.) and obtaining, on timely manner, of the necessary approvals and clearances from the relevant PA; The incumbent should become within the 6 first months UNOPS procurement reviewer if not already the case.
Ensure effective lines of communication between the Region’s Programme Management Office, Project Managers and procurement teams to ensure priority requirements, timely delivery of goods, works and services using the most appropriate procurement procedures;
Provide inputs to theARHC’s administrative business process mapping and development for streamlining the various procurement related process-flows between the ARHC and other business units (headquarters, the regional office, countries).

4. Implementation of sourcing strategy, Quality Assurance and e-procurement tools

Provide expert support on quality assurance for procurement related documentation, process and actions
Provide expert support on quality assurance of products being procured.
Creation, development and management of rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
Ensures that the e-sourcing tools are used in accordance with PG goals and standards in this area.

5. Facilitation of knowledge building and knowledge sharing

Organize, facilitate and/or deliver training and learning initiatives for Business Unit personnel on Procurement-related topics.

Lead and conduct initiatives on capacity development and knowledge building for procurement personnel, including network development, plans, learning plans and activities, procurement practice information and best practice benchmarking.

Oversee team’s contributions to Procurement knowledge networks and communities of practice including collaborative synthesis of lessons learnt and dissemination of best practices in procurement management.

Guide team’s collection of feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

Design, develop and / or implement training programmes and capacity building initiatives, potentially for both internal and external partners, and for delivering training tools and techniques to improve the quality of UNOPS procurement services

6. Monitoring and Process Controls

Establish a meaningful course of action for the completion of the task and deliverables
Successfully meet the agreed deadlines
Successfully delivering

7. Team Management

Facilitate the engagement and provision of high quality results and services of the team supervised through effective recruitment, work planning, performance management, coaching, and promotion of learning and development.

Provide oversight, ensuring compliance by team members with existing policies and best practices.

Impact of Results

The effective and successful achievement of results by the Procurement Senior Manager directly affects the overall efficiency of the region and specific project initiatives, in regards to procurement management, impacting the timely and effective implementation of the respective programmes and the business unit’s operations. Timely, market-aware, and accountable delivery of services, ensures business unit performance, efficiency and client satisfaction, which promote the image and credibility of the team and business unit as an effective service provider in project services and management. This enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the given geographical area.

Competencies

Develops and implements sustainable business strategies, thinks long term and ex...

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(Applicable only for levels ICS-10 and above).

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education Advanced Degree preferably in Procurement and/or Supply Chain Ma...

Contract type, level and duration

Contract type: International Individual contractor Agreement (IICA) Contract lev...

Additional Considerations

Please note that the closing date is midnight Copenhagen time Applications ...

This vacancy is closed.

Apply

APPLICATION TIPS

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TOGETHER, WE BUILD THE FUTURE

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world.

Our mission is to help people build better lives and countries achieve peace and sustainable development.

We are proud of our people. The UNOPS family brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf on our partners. Spread across 80 countries, our workforce is rich in diversity and culture – with inclusion at its core.

We understand the importance of balancing professional and personal demands and offer several flexible working options.

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