The Health and M&E Specialist will be based in Ashgabat and conduct regular monitoring visits to health facilities outside of the capital city. The specialist will report to the M&E specialist and acting team leader based in Armenia, and covering Turkmenistan and Armenia LFA activities. In addition, the specialist will receive operational and logistical assistance from the central project team based in Geneva. The Health /M&E Specialist is responsible for delivering services and tasks in health programmatic/M&E functional area to the high level of quality desired and in a timely manner.
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
The incumbent is required to perform the function of technical Health and M&E Specialist for Turkmenistan by carrying out the following activities:
· Review progress update reports and disbursement requests submitted by the grant recipients as per following:
· Verify grant recipient and implementing partners’ primary records (supporting documents submitted) for accuracy and completeness, and for the correspondence of those, with the summary internal/external reports prepared by the grant recipients and implementing partners;
· Conduct cross-checks of various primary documents with the summary reports;
· Interview grant recipients and implementing partners’ relevant staff members, as well as program beneficiaries, including TB patients;
· Debrief grant recipient and implementing partners’ staff members on the main findings from the UNOPS verifications/reports;
· Cross verification of M&E and health/programmatic data with financial, management and procurement data/information, including management actions; and
· Conduct comprehensive programmatic and M&E analysis and reflect it in the programmatic and M&E related sections of the obligatory reporting template.
· Conduct regular and ad hoc visits to the grant recipients and implementing partners or sub-recipients to monitor implementation of the projects (including trainings and other key events), and prepare corresponding reports;
· Carry out regular monitoring of grant recipients and implementing partner performances and verify the implementation status of the programme and the progress towards reaching the set programme targets;
· Assess reasonableness of the types and quantities (forecasted needs) of TB medicines and other health products that are planned to be procured with grant funds;
· Review implementation planning documents during grant implementation (workplan, budget, procurement plan, M&E, others), and provide an opinion on proposed changes in programme implementation, effects these changes might have on attainment of programme objectives, proposed budget reallocations and provide recommendations to the client;
· Observe meetings with the grant recipient and sub-recipients, as well as attend any in-country relevant Country Coordination Meeting (CCM) or key partners’meetings;
· Plan, prepare and lead data verification and data quality exercises including travel to monitor status of grant implementation;
· Perform other duties as per the donor manual and/or as assigned/ required.
· Monitor and inform the team leader and the Global Fund of any developments within the country’s health system which may affect the performance of the grants;
· Immediately raise all suspicious acts, transactions and activities and processes which may pose potential risks, misconduct, mismanagement, misuse and frauds by grant recipients and implementing partners to the attention of the team leader; and
· Support and accompany, as needed, the Global Fund Fund Portfolio Manager while conducting country visits and meetings with PRs, SRs, and other partners.
In conducting the above tasks, the incumbent will ensure that the Global Fund guidelines and policies are adhered to including the ones which are related to M&E and programmatic/health functional areas. The respective international guidelines (e.g. WHO, UNAIDS, etc) shall be also consulted and followed.
The Key results expected are:
Executing services as per the country work plans and tasks assigned by the Portfolio Manager and/or country Team Leader;
Ensuring the quality and timeliness of execution of services and of submission of key deliverables to GF in the programmatic and monitoring and evaluation area, and if needed, propose innovative and proactive solutions. This will involve close coordination with the country and fly-in team members, as relevant;
Ensuring professional relations maintained with the Global Fund, partners and stakeholders, including PRs and multilateral organizations.
Progress is regularly discussed with the country LFA Team Leader and LFA Central coordination team based in Geneva.