Programme Management Advisor (Finance and Risk)

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types.

Background Information – Asia Regional Health Cluster

The Asia Regional Health Cluster (ARHC) was established in 2018 for efficient delivery of grants and fund management, and the provision of quality pharmaceuticals and health products. The ARHC aims to significantly impact the targets of UN Sustainable Development Goal 3 on good health and well-being, by expanding the population benefitting from UNOPS-managed health-related engagements across the Asia Region.

The ARHC portfolio manages the Principal Recipient (PR) Programme of the Global Fund to fight AIDS, Tuberculosis and Malaria (Global Fund) in Asia. The Global Fund, which has been providing financial support to the Greater Mekong Sub-region for malaria programs since 2003, has selected UNOPS as a PR, responsible for delivering the targets set out in the grant agreements in collaboration with selected sub-recipients from the National Programmes, local and international non-governmental organizations (NGOs) and UN agencies.

Background Information - Job-specific

• Provide high-quality professional advice to the Sr. Programme Coordinator; 
• Lead and supervise the Programme Support Unit and in close collaboration with the Head of Programme and provide the required strategic technical support work to the grant managed by UNOPS PR in Cambodia;
• Manage the Programme Support Unit team ensuring that appropriate operational standards and systems are put in place and maintained
• Act as OIC for the PR Sr. Coordinator as an alternate member of the UNOPS Cambodia Senior Management Team (SMT), supporting pro-active preparation and implementation of the strategic plans and other management initiatives;
• Coordinate with the Global Fund, national and international stakeholders in the GFATM grant;
• Develop SOPs, manuals, plans, budgets, reporting template and all necessary programme support devices and toolsets as may be required for GFATM grants implementation;
• Manage all operational agreements with implementing partners, including their amendments and legal negotiations in close collaboration with PSM ensuring appropriate processing of UNOPS internal processes related to necessary awards and approvals from relevant UNOPS authorities;
• Ensure that activities for ongoing grants are monitored, analysed and reported on a timely basis, lead the preparation and timely submission of reports to the GFATM;
• Proper planning, expenditure tracking and audit of financial resources for the GFATM grants, in accordance with UNOPS financial rules and regulations, organizational directives and administrative instructions;
• Identification of problems in the programme’s financial and administrative areas, suggesting alternative solutions to resolve issues in compliance with broader UNOPS policies, rules and procedures;
• Capacity building of Sub- Recipients (SRs in the area of budgeting, reporting and finance management in general;
• Contracting independent agents to undertake specific tasks including, where appropriate, procurement, studies, audit and monitoring.

• Full compliance of financial activities, financial recording/reporting system and audit follow up within UNOPS rules, regulations, policies and strategies; implementation of effective internal control, proper design and functioning of the financial resources management system for the GFATM grants;

• Ensuring full compliance with Global Fund policies;

• Elaboration/establishment of internal standard operating procedures and control of the workflows in the Finance Unit for the GFATM grants;

• Elaboration and implementation of cost-saving and reduction strategies;

• Up-to-date on policy developments on UNOPS financial management issues.

• Coordination of the preparation of all Global Fund projects budget; review of budget submissions, regular analysis and reporting on the budget approvals and the delivery situation; monitoring of expenditures against approved budgets and reporting on variances;

• Review, analyse and revise data with respect to the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements submitted by the programme team, procurement team and the Support Services team covering GFATM grants; and

• Timely financial reports for submission to the Global Fund and other stakeholders in accordance with UNOPS rules, and in line with the established procedures.

• Timely review of cash position for GFATM grants within the UNOPS Cambodia Office, to ensure sufficient funds on hand for disbursements; identification and recording of receipts for income application; submission of the quarterly cash request to the Regional ARHC PSU.

• Proper control of the supporting documents for payments; review, modification, initiation and implementation of internal control procedures in coordination with Support Services team;

• Ensure quality control of expenditures under the GFATM grants by performing ongoing review, analysis and reconciliation of accounts. Investigation of discrepancies and initiation of timely corrective actions.

• Ensure effective internal controls are in place for the preventive measures and quality actions are taken on the recommendations after verification exercises and actively follow-up of GF recommended management actions.

• Recommend improvement for effective internal control mechanisms to ensure adherence to the Finance Manual, Program Management Guidelines (PMG)/Standard Operating Procedures (SOPs).

• Undertaking assessments of financial systems, risks and performance of SRs by carrying out analytical work and assisting with capacity building and providing support on all aspects of financial management including relevance project management.

• Take initiative to identify weaknesses, challenges, legitimate solutions to simplify the process, design financial control tools, provide feedback, share best practice in accounting, financial management/reporting through ongoing capacity building  exercises to the SRs.

• Oversight on expenditure of national program (CNM) and SRs/SSRs to ensure that they are in accordance with the approved budget and work plan and in full compliance with the SOPs and Finance Manual.

• Synthesis of lessons learnt and best practices and sharing with National and Sub National Level

• A minimum of 7 years of progressively responsible financial management and/or financial operation experience with responsibility for complex project/programme accounting and preparation of financial statements, audit, risk and compliance, budget management and reporting is required.
• Experience in managing finance functions, Finance units, and a large number of personnel is a distinctive asset. 
• Proven experience in a wide-spectrum of operations-oriented financial management, including financial forecasting for project acquisition, budgeting, and project monitoring is strongly desirable. 
• Strong communication and interpersonal skills is desirable.
• Good knowledge of donor organizations and experience in working with NGOs and civil society is desirable.
• Previous experience with the Global Fund to Fight AIDS, Tuberculosis is an asset.
• Sound knowledge of UN/UNOPS Financial regulations and rules is desirable.
• Experience working and coordinating with donors is an asset.
• Experience working in the South East Asia region is desirable.
• Experience in the usage of computers, office software packages and G Suite is desired.

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.