Project Management Support - Associate

UNOPS Thailand Multi-Country Office

The Thailand Multi Country Office (THMCO), established in 2017, supports, develops and oversees the UNOPS portfolio of projects in South East Asia and the Pacific. With its head office in Bangkok, the Multi-Country Office comprises five main business units: Thailand, Indonesia, Pacific Operations Cluster, Papua New Guinea and China. 

The United Nations Office for Project Services (UNOPS), the United Nations Development Programme (UNDP), the China International Center for Economic and Technical Exchanges (CICETE) of China’s Ministry of Commerce, Shanghai Qingpu District People’s Government, and Shanghai Glorious Investment Development Co. Ltd. have agreed to jointly implement a ‘Knowledge Sharing, Capacity Building and Supporting Service Programme on Sustainable Procurement of UN/International Organisations’.

The project facilitates the establishment of a platform for international procurement services, information sharing and capacity building in Shanghai’s Qingpu District. The project enhances the capacity of the private sector, especially Small and Medium Enterprises (SMEs) and Women owned Businesses (WOBs) to directly participate in international procurement. Activities include training, seminars on a variety of topics such as how to access procurement notices, respond to international calls, mainstream gender and sustainability into procurement activities, capacity development sessions and development of networks for procurement and support services, leveraging on the UN system’s partnerships and conveyor capacity.

The project aims to achieve the following two goals:

• Contribute to China’s decarbonization targets by advocating and encouraging sustainable procurement practices

• Level the playing field for SMEs and WOBs by increasing their access to the International Organizations’ procurement

The project is also a pilot for similar initiatives to be scaled up, and supports capacity building projects that are developing in other countries and regions.

This Project adopts a UNDP national implementation modality, under which the local partners will lead the implementation. UNOPS together with other UN agencies, will be invited to provide direct implementation support based on actual needs.

• Under direct guidance of PM, provide execution support on the development of a sustainable procurement knowledge-sharing and information platform 

• Support PM to follow up the progress on the International procurement conference and other capacity building activities 

• Assist in following up on the development of networks and promotion of the project

• Support on the project management, monitoring and reporting

Under the guidance and supervision of the Project Manager(PM), and in close collaboration with the Project Management Office (PMO), the incumbent’s main responsibilities include the following: 

1. A sustainable procurement knowledge-sharing and information platform (the Platform) 

• Provide execution support to optimize the design and development of various functional sections of the Platform, especially access the content from the International Organizations, including their procurement related information, knowledge and other resources, under direct guidance from PM:

• Support PM and assist in the PMO to formulate a procurement information/knowledge management process from selection, translation, to release

• Support on UNOPS’ related information and knowledge introduction on the platform

• Support PM on the optimization of other processes related to the Platform, such as project activity information/news release, suppliers registration and management

• Assist in the communication to ensure that content on the Platform is published in accordance with relevant UN regulations and requirements

• Support PM on the communication between the PMO and the High Level Committee on Management Procurement Network (HLCM-PN) on the preparation and implementation of the 2022 China International Procurement Seminar (IPS).

• Assist the PM to follow up on the cooperation with the Procurement Teams of UNOPS Headquarter and relevant procurement business units

• Support to follow up on the cooperation with the core partners of the project, such as the organization and selection of participating suppliers, the evaluation of the effect of capacity building activities, etc.

• Participate in external selected Forum, Expo and events, and internal activities/events when necessary to introduce the project

• Draft the press release and circulate it in UNOPS different media channels

• Support the PM to monitor the project implementation, and ensure the project management align with UNOPS requirements under the guidance from THMCO PMO and supporting service team

• Draft the required project status document and relevant documents required by UNOPS, UNDP and government partners

Education: 

• High school diploma is required.

• Technical/Professional License or Diploma, First university degree or higher degrees in Development, Economics, Business or Public Administration, Finance, Accounting or other relevant fields would be an asset and may substitute some of the required years of experience.

Experience: 

• Minimum six (6) years of relevant experience with High School Diploma or minimum of two (2) years of relevant experience with a first degree is required in support of project implementation and oversight or project budget management/financial management or other related field in a reputable organization, preferably in UN agencies. 

• Experience in supporting any public procurement events or activities is a preferred success criteria.

• Working experience in International Organizations or UN agencies is a plus.

• Ability to compile and represent data for presentation to various audiences is an asset.

• Experience in compiling narratives from a wide range of information and reports is desired.

Language:

• Full working knowledge (Fluency) in English and Chinese is required. 

• Working knowledge of other official UN languages is desirable. 

Contract Type:        Local ICA Support
Contract Level:       ICS 6 (LICA 6)
Contract duration:  Ongoing ICA – Open-ended, subject to organizational requirements, availability of funds and
satisfactory performance. 

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

This position is based in a family duty station.

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.