Programme Management Analyst (Grant)

UNOPS team in Thailand supports, develops and oversees the UNOPS portfolio of projects in Southeast Asia and the Pacific.

Located in Bangkok, the team supports UN agencies, international non-governmental organizations, and governments throughout the region. We provide a range of services, including human resources (HR), financial management, procurement and project implementation services.

UNOPS Thailand delivers large-scale and high volume transactional HR services on behalf of global partners.

To best serve partners' needs, our team utilizes standardized and unified systems and processes to ensure the highest quality of services and cost-effectiveness for partners.

Under the supervision of the Programme Manager, the Programme Management Analyst (Grant) will:

Grant Management  

• Prepare grant awards requests, draft grant agreements and subsequent amendments, using the approved templates ensuring that all agreements and amendments are constructed and issued in line with UNOPS legal and financial rules and regulations;

• Review grant budgets submitted by implementing partners, verify their consistency with prevailing market rate; assist in discussion/negotiation of costs/fees as required; provide critical feedback to the implementing partners;

• Ensure that reporting requirements are adhered to and liaise closely  on any delays or difficulties;

• Review financial reports and inform the programme focal points or the supervisor on the findings;

• Work closely with the Finance Team on changes in the grants values, and update on payment schedules for cash flow planning;

• Review payment requests and ensure payments are processed based upon the grant agreement and agreed payment schedules;

• Communicate with and provide guidance/advice to implementing partners on grant-related and financial matters

• Resolve routine operational and process issues related to grant management, and refer complex issues to the supervisor with recommendations for courses of action;

• Ensure operational and financial closure of grants in line with requirements;

• Contribute to the coordination and follow up on the audits of Implementing Partners;

• Highlight risks and delays to the supervisor as appropriate

• Improve efficiency and effectiveness of processes and procedures wherever possible, reducing burden on partners in line with localization principles

• Work creatively to find solutions that are acceptable under the UNOPS procedures and well adapted to the reality of partners on the ground and principles of localisation

• Close teamwork with the team including seeking advice, taking it on board and involvement in grant management and working as ‘one team’ in the implementation of programs.

Due Diligence Assessment and Capacity Building 

• Implement supportive and inclusive Due Diligence Assessments (DDA) on all new implementing partners, liaising with other UN Agencies wherever possible to reduce partner burden. Develop comprehensive assessment reports based on DDA

• Work with implementing partners to develop improvement plans and support their implementation, including ensuring available financial resources. Ensure completion of any follow-up actions in assessment reports. 

• Provide day-to-day help and guidance to the implementing partners and coordinate with relevant colleagues to ensure implementing partners understand and comply with relevant operational guidelines, terms and conditions of the grant agreement, and UNOPS requirements.

• Actively compile lessons learned and best practices, and share knowledge and best practices within the team and with implementing partners, on financial and organizational management

• Contribute to the overall knowledge sharing and collaboration within UNOPS on grant management, due diligence assessment and improvement plans

Documentation and Other

• Monitor information related to contractual arrangements – on audits, inventories, utilization and all such elements in the contracts and grants

• Maintain a database/archive of all grant related information and documentation of all the implementing partners

• Keep the supervisor updated on progress and issues, and prepare briefing materials as requested for discussions on grant status

• Support with administrative tasks, such as helping with travel, bookings, and small procurements

• Other duties as may be assigned by the supervisor

The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS. They will collaborate closely and engage actively with the Program Unit for managing grants and assisting in program activities.   

• Bachelor's degree is required preferably in Business Administration, Public Administration, Economics, Project Management or related fields. 

• Master's degree with the above preferred fields will be considered as an asset.

• Completion of Prince 2 Foundation certificate is an advantage.

• Minimum of 2 years of experience in contracts/grant management and/or project administration and/or project support is required. 

• Good knowledge of contractual and accounting principles and modalities is required;

• Prior experience with UNOPS is an advantage, particularly in grant management.

• Prior experience in preparing and collaborating with in- and external auditors an asset.

• Previous successful involvement with, and a good knowledge of the development and humanitarian sector/working with UN, Donors, or NGOs is an advantage;

• Strong computer skills, including the use of Excel spreadsheets is an asset.

• Experience with G Suite is an asset.

• Fluency in English is required (written and oral expression)

Contract type: Local Individual Contractor Agreement

Contract level: ICS-8/ LICA 8

Contract duration: Open-ended,with possibility of extension subject to satisfactory performance and funding availability

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.