Project Management Support Assistant- Retainer, Multiple positions

UNOPS has been supporting UNICEF and the Ministry of Health to implement priority health service campaigns and outreaches since 2010. The UNOPS role in this partnership is to provide back-end support in the form of HR services, procurement, logistics and financial support to the priority programme activities of the Ministry of Health and UNICEF across the country.  In 2020, UNICEF renewed it’s partnership with UNOPS in which arrangements were streamlined under a Framework Agreement.

The UNICEF programme is designed to increase access to and utilization of quality, integrated maternal and new born health services to ensure 1) Health workers in the Country will have the knowledge and skills to provide quality delivery care and emergency obstetric and new born care services; and 2) Health systems will be strengthened to manage and deliver integrated maternal and new born health services.

UNOPS will under the direct supervision of the relevant partner focal point and in close  collaboration with the responsible department and unit at the MOH at national level, the focus Counties, undertake the following activities guided by the Immunization Work plan and Detailed budget developed by National MOH and Partners.  

Depending on the type of activity that UNOPS is required to support, provide the necessary  administration, logistical and operational support to the client.  

1. During the campaign, facilitate the disbursement and payments of the campaign activities in  multiple counties and their sub counties during the selected immunization campaigns.  

2. Certify all documents against the payments (as stipulated in attached budgets), e.g. payment  schedules, invoices, receipts etc. These will be at the National, county and sub-county level.  

3. Monitor / spot checks on implementation of activities  

3. Monitoring and Progress Controls  

Project Management Support  Assistant-Field support will assist and maintain a database / spreadsheet of all the activities  conducted during the project period including participants attending, type of training, duration, presenters etc. The database/ spreadsheet should enable statistical data at any given time and help  in monitoring and evaluation of the performance and progress of the Training component.  

The purpose of the position is to support the administration of all project activities in the field and enable proper project reporting and financial reporting to the client.  

Purpose and Scope of Assignment 

A key component of the project services includes operational support to implement Campaigns, Meetings, Workshops, Outreach and other activities according to the plans of the Ministry of Health and various partners/stakeholders.  Operational support activities are typically carried out at the County level, and are delivered on demand basis from the partners.  UNOPS role is to assist the MOH and UNICEF/WHO to Plan, Coordinate and Facilitate activities according to their schedule.

The role of the Project Management Support -Senior Assistant - Field support is to understand the operational and programmatic requirements of the partners and to serve as the UNOPS facilitator/liaison and organizer in the field.  The Project Management Support -Senior Assistant will coordinate the work of a team of (Field) Admin Assistants in coordination with the project Management Support-Associate-Field coordination

The Project Management Support -Senior Assistant - Field support will be based in Nairobi with periodic visits to the Counties to support and check on the needs and performance of the UNOPS Admin Assistants. 

1. Project Implementation

2. Procedures

3. Project monitoring and reporting 

4. Stakeholder management, coordination and liaison

5. Knowledge management and innovation

6. Personnel Management

Education  

• Completion of secondary school with four (4) years of experience is required;  

• Diploma Certificate in economics, finance, commerce, accounting and or other  related field with two (2) years of relevant professional experience disciplines may be  accepted.

• Bachelor’s Degree in economics, finance, commerce, accounting and or other related  field will be an added advantage.  

Work Experience 

• 4 years’ experience working in field experience or similar role is required; 

•  One (1) year experience in financial management will be required.

• Experience in planning and coordination will be an added  advantage;  

• Experience in google suite applications will be an asset.  

Language  

• Fluency in written and oral English is required.  

• Please note that the closing date is midnight Copenhagen time.
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• UNOPS embraces diversity and it is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, or disability.
  
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter, UN Staff Regulations and Rules, UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

• Contract type: Local Individual Contractor Agreement
• Contract level: ICS 4/ LICA 4
• Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management, and human resources.


Working with us

We are proud of our people. With a wealth of knowledge and skills in various disciplines – engineering, finance, human resources, ICT, leadership, project management, procurement, and more – they help tackle some of the biggest challenges of our time. Their work around the world supports progress toward the Sustainable Development Goals (SDGs).


At UNOPS, we offer a range of short- and long-term opportunities in various environments and duty stations – from Denmark and Kenya to Mexico, Switzerland, Myanmar, Senegal, Uganda, and many more.


Diversity

With over 5,000 UNOPS personnel and approximately 7,400 personnel recruited on behalf of our partners, spread across 80 countries, our workforce represents a range of nationalities and cultures. We promote a balanced and diverse labor force — a strength that helps us better understand and address our partners’ needs. We continually strive to maintain our gender-balanced workplace. We encourage qualified underrepresented groups as per UNOPS Gender, Diversity, and Inclusion Strategy to apply for our vacancies.



Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Kenya

The UNOPS Kenya office manages more than 60 projects in around 10 countries of eastern and southern Africa. UNOPS in Kenya helps partners achieve their project goals in sectors including: governance, education, health, the environment, grant management and rural development.