Programme Management Intern

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management, and human resources.

Working with us

We are proud of our people. With a wealth of knowledge and skills in various disciplines – engineering, finance, human resources, ICT, leadership, project management, procurement, and more – they help tackle some of the biggest challenges of our time. Their work around the world supports progress toward the Sustainable Development Goals (SDGs).

At UNOPS, we offer a range of short- and long-term opportunities in various environments and duty stations – from Denmark and Kenya to Mexico, Switzerland, Myanmar, Senegal, Uganda, and many more.

Diversity

With over 5,000 UNOPS personnel and approximately 7,400 personnel recruited on behalf of our partners, spread across 80 countries, our workforce represents a range of nationalities and cultures. We promote a balanced and diverse labor force — a strength that helps us better understand and address our partners’ needs. We continually strive to maintain our gender-balanced workplace. We encourage qualified underrepresented groups as per UNOPS Gender, Diversity, and Inclusion Strategy to apply for our vacancies.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

The Thailand Multi Country Office (THMCO) is a UNOPS business unit under the UNOPS Asia Regional Office. The Hub was established to better support, develop and oversee the UNOPS portfolio of projects in South East Asia and the Pacific. 

The Thailand Multi Country Office (THMCO), established in 2017, supports, develops and oversees the UNOPS portfolio of projects in South East Asia and Pacific. With its head office in Bangkok, the Multi-Country Office comprises five main business units: THMCO Thailand, THMCO Indonesia,  THMCO Pacific Operations Cluster, THMCO Papua New Guinea and, THMCO China and provides a wide range of services including Project Management, Transactional HR, Financial, and Procurement to clients that include other UN entities, INGOs and governments/government agencies donors.

II. Background Information – Job specific

The Southeast Asia Energy Transition Partnership (ETP) brings together governments and philanthropies to work with partner countries in the region. We support the transition towards modern energy systems that can simultaneously ensure economic growth, energy security, and environmental sustainability. Enabling the transition toward greener energy systems will greatly contribute to the achievement of the UN’s Sustainable Development Goals (SDGs) and the Paris Climate Agreement objectives.

​​​​​​ETP is initially focusing on Indonesia, the Philippines and Vietnam, which are the countries in the region with the highest energy demand, a substantial pipeline for fossil fuel-based projects, and a significant and cost-effective potential for renewable energy and energy efficiency. ETP provides High Level Technical Advisory Support, Holistic Support to Governments on financing and technical needs, capacity and skill development and facilitation of dialogues in all related areas. 

​​​​​​A Secretariat incorporated into UNOPS supports the Steering Committee (SC) and facilitates the implementation of SC’s decisions. The Secretariat operates as per defined Terms of Reference approved by the SC. The Secretariat will undertake day-to-day management and operation of the ETP: (1) it launches Calls for Proposal and carries out proposal assessments; (2) it provides assistance and support to projects; (3) facilitates the design, development and implementation of an overall M&E strategy; (4) monitors progress made by each project during the implementation phase. 

The Secretariat works in close cooperation with the SC, the Advisory Committee, as well as UNOPS Services. The members of the secretariat are selected following UNOPS rules and regulations.

Within the framework of the delegated authority, the incumbent will be assigned all or part of the following duties which will be performed according to organizational needs and structure:

Under the direct supervision of the ETP Country Coordinator, the intern’s role is to support the activities aimed at increasing project management capacity. Among the tasks assigned to the intern: 

• Researching and analyzing information on developments in the energy sector with a particular focus on energy transition issues in the country of assignment, providing weekly updates and issue-based summaries and reports.

• Researching and analyzing information on projects and partners, assisting the Country Coordinator with project implementation, preparing project management documents and communication materials. 

• Supporting the Country Coordinator with activities with particular focus on the implementing the project and  procurement plans, coordinating the quarterly and monthly assurance tasks, as well as improving the Project Management compliance. 

• Supporting the Country Coordinator in providing routine oversight and analysis of projects’ financial and procurement data within the available dashboards, working on oneUNOPS and internal monitoring tools available. 

• Providing support in the preparation of analysis reports by the Country Coordinator.

• Providing help in the daily communication with projects’ stakeholders and all parties involved.

• Drafting of high quality communication and documentation to provide guidance on UNOPS Process and Quality Management System and other applicable UNOPS policy/guidelines/regulations (eg Presentations, Standard Operating Procedures). 

• Performing secretarial duties by taking meeting minutes during project management meetings. 

• Supporting the preparation of briefing materials ahead of meetings between UNOPS and partners.

• Providing administrative support to the Country Coordinator or the ETP Secretariat when required.

• Performing other duties when required.

Education: 

• Minimum First level university degree (Bachelor’s or equivalent) in International Affairs, Social Sciences, Human Resources, Business Administration, Project management or Engineering Background is required. 

• Must be enrolled in a university programme such as Bachelor’s or Master's or Ph.D. (or the equivalent) or have graduated from such studies within three (3) years prior to the application date of the internship.

• Prior project management certification is highly desirable.

Experience:

• Some professional experience in the field of International development, Project Management, Administration, Engineering or any other relevant field is desirable.

• Experience in research, analysis, and report writing is desirable.

• Strong computer literacy in google suite applications or equivalent MS Office standard programs, in particular proficiency in MS Word, PowerPoint and Excel is required.

• Experience in Google Data Studio is desirable but not required.

• Excellent interpersonal and communication skills and attention to details.

• Must be tactful, discreet, diplomatic and possess the ability to communicate with individuals at all levels of an organization.

• Flexibility and adaptability to work under pressure and able to manage multiple priorities.

• Ability to work in an international/ multicultural environment.

Language:

• Fluency in both written and oral English is required. 

• Fluency in the local language (duty station’s country) is preferred.

• Please note that the closing date is midnight Copenhagen time.
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• UNOPS embraces diversity and it is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, or disability.
  
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter, UN Staff Regulations and Rules, UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.