Project Management Support Specialist [Finance and Operations]

UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects.  Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.

The New York Service Cluster (NYSC) supports the United Nations Secretariat, as well as other New York-based United Nations organizations, bilateral and multilateral partners in the delivery of UNOPS mandate in project management, infrastructure management, and procurement management. The Sustainable Development Cluster (SDC) supports diverse partners with their peacebuilding, humanitarian and development operations. It was formed by combining the following portfolios: Grants Management Services (GMS), UN Technology Support Services (UNTSS), Development and Special Initiatives Portfolio (DSIP) It provides Services to partners' programmes that are designed, structured, and managed with a global perspective and primarily serving partners that are headquartered in New York.  SDC has a footprint of approximately 125 countries. 

The Global Environment Facility (GEF) Small Grants Programme (SGP) is implemented by United Nations Development Programme (UNDP) on behalf of the GEF Partnership. It is executed by UNOPS. The SGP is a signature programme and a central part of the UNDP Local Action Cluster of NCE.

SGP grant making promotes community-based innovation in addressing global environmental issues and improved, more sustainable livelihoods through initiatives led by civil society and community organizations, with special consideration for Indigenous peoples, women, youth and persons with disabilities. SGP has supported over 27,000 community-based projects in over 135 countries in biodiversity conservation, climate change mitigation and adaptation, sustainable land management, protection of international waters, and sound chemicals and waste management. Over the years, SGP has developed extensive partnerships at global, national and local levels. See http://sgp.undp.org for further background information. 

The Nature, Climate and Energy team within the UNDP Bureau for Policy and Programme Support in New York exercises strategic, technical and fiduciary oversight for all of its GEF and bilateral partnership activities, including the SGP. Within the NCE, the Local Action Cluster, led by its Principal Technical Advisor, provides the overall global oversight of the SGP, including strategic, thematic, and operational guidance and support to Country Programmes. As the responsible Executing Agency for numerous partnerships, UNOPS provides services to UNDP for human resources, and administrative, financial and legal aspects of grant-making and country operations.  

The Programme Management Support Specialist (IICA2) will work for the SGP Central Programme Management Team (CPMT) and form part of the UNDP Local Action Cluster. S/he will be responsible for assisting with overall daily financial and operations management of CPMT in close collaboration with the SGP Programme Associate..

• Financial resources management through planning, guiding, controlling of the resources in accordance with UNDP and UNOPS rules and regulations.
• Preparation and monitoring of programme budgets and expenditures, including GEF and other partnerships. 
• Establishment of the development projects’ budgets preparation/modification monitoring system, control of budgetary status. and budgets delivery levels.
• Elaboration of proper mechanisms to eliminate deficiencies in budget management.
• Advice to senior management on strategic financial resources management
• Continuous analysis and monitoring of the financial situation, presentation of forecasts of the programme and partnership projects in coordination with UNOPS.
• Full compliance of financial activities, financial recording/reporting system and audit follow up based on UNDP and UNOPS rules, regulations, policies and strategies.
• Proper planning, expenditure tracking and audit of financial resources, including GEF and other partner resources in accordance with UNDP and UNOPS rules and regulations 
• Contribute and provide necessary data and information on the SGP’s resources mobilization efforts.
• Elaboration and implementation of cost saving and reduction strategies.
• Monitoring of financial reports for unusual activities, transactions, and investigating anomalies or unusual transactions. 
• Serve as the CPMT focal point to ensure that PIMS and ATLAS are maintained and updated monthly, quarterly and annually to synchronise with UNOPS-generated data under oneUNOPS for 120+ country programmes;
• Utilizing information provided by UNOPS, maintain and circulate financial analysis and modeling, including relevant information on grant allocations, country operating budgets (COBs) and financial aspects of human resource needs.

Contract type:  Individual Contractor Agreement (ICA)
Contract level: International Individual Contractor Agreement (IICA2 - ICSC 10) 
Contract duration: Ongoing contract (subject to good performance, availability of funds, organizational requirements and project duration).

• Please note that the closing date is midnight Copenhagen time.
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• UNOPS embraces diversity and it is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, or disability.
  
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter, UN Staff Regulations and Rules, UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management, and human resources.


Working with us

We are proud of our people. With a wealth of knowledge and skills in various disciplines – engineering, finance, human resources, ICT, leadership, project management, procurement, and more – they help tackle some of the biggest challenges of our time. Their work around the world supports progress toward the Sustainable Development Goals (SDGs).


At UNOPS, we offer a range of short- and long-term opportunities in various environments and duty stations – from Denmark and Kenya to Mexico, Switzerland, Myanmar, Senegal, Uganda, and many more.


Diversity

With over 5,000 UNOPS personnel and approximately 7,400 personnel recruited on behalf of our partners, spread across 80 countries, our workforce represents a range of nationalities and cultures. We promote a balanced and diverse labor force — a strength that helps us better understand and address our partners’ needs. We continually strive to maintain our gender-balanced workplace. We encourage qualified underrepresented groups as per UNOPS Gender, Diversity, and Inclusion Strategy to apply for our vacancies.



Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.