Reporting to the Head of Project Unit (HPU), the Programme Officer will carry out the following:
Summary
of key results:
- Project implementation planning
- Project implementation delivery
- Project Unit leadership and management
- Stakeholder management
- Knowledge management and innovation
Functions / Key Results
1. Support the UNMAS Chief of Mine Action
Programme (CMAP) with programme development, planning and coordination
2. On behalf of the CMAP development and
follow up of resource mobilization opportunities
3. On behalf of the CMAP, support stakeholder
coordination, representation, and inter-agency collaboration
4. Project management
5. Knowledge management and document
management
6. People management
1. Programme development planning and coordination
• Under the CMAP’s leadership, coordinate the
development and articulation of the Programme Strategy (PS) in line with
relevant UN and government and/or national or regional strategies, and
review/update at necessary intervals.
• Support the Head of Project Unit to ensure PS
and related work plans are accurately
budgeted and resourced.
• Support the management team to translate the
Strategy into implementation/results work plans and associated monitoring
mechanisms and draft project documents as needed for the implementation of the
programme.
• Coordinate and collaborate with relevant
stakeholders in-country and at HQ, to ensure aligned and coherent planning and
implementation processes.
2. Development and follow up of resource mobilization
opportunities
• Monitor humanitarian and development, inform
CMAP of trends and needs to identify potential areas of intervention within UN
mandates and existing capacity.
• Stay abreast of policies on mine
action, UN policies, and cross-cutting priorities, such as gender, diversity,
conflict sensitivity, sustainability, and environment, to be included in
project delivery as relevant.
• On behalf of CMAP, coordinate preparation of
programme documents, including concept notes, proposals, and associated
budgets.
• Draft and/or review funding agreements and
other project documents required for the signature and implementation of new
projects.
3. Programme management support
• Analyze funding agreements and develop
compliance plans and monitoring frameworks to guide key departments and
management team to meet requirements of funding agreements, in coordination
with HQ.
• In collaboration with relevant personnel,
establish monitoring mechanisms to measure delivery against targets outlined in
funding agreements.
• Provide review/input to scopes of work for
procurement processes to ensure the requirements of the relevant funding
sources are reflected in agreements with implementing partners. Review
implementing partner reports to ensure requirements are being met.
• Track programme results against targets,
alert relevant management if delivery is not on track, compile data and draft
reports to internal and external stakeholders and support the management team
to prepare for internal reviews.
• Coordinate information flow between
implementation teams, and headquarters, particularly related to any deviations
that would require revisions to the relevant legal agreement; when required,
coordinate budget and activity revisions to funding agreements.
• Prepare, and provide editing support for,
high quality summary and analytical reports including, but not limited to,
project reports, annual reports, situation reports, briefing notes, code
cables, and UN reports. Prepare written summaries of meetings/visits and ensure
relevant team members implement follow-up actions, as appropriate; research and
prepare analytical, and sometimes sensitive, documents for the management team.
• Coordinate communications between the
Country Programme office and the headquarters Programme, Portfolio Management,
and Risk, Quality and Partnership teams to support compliance to programme
documents and funding agreements, and the implementation of policies, processes
and methods according to internal standards.
4. Stakeholder coordination, representation, and
inter-agency collaboration
• Support the CMAP to establish and build
relationships with UN, international organizations, donors, governments, and
mine action stakeholders for the purposes of facilitating activities and
improving the quality and relevance of programme implementation.
• On behalf of the CMAP, participate in,
contribute to and report on the relevant inter-agency, UN mission, donor and
inter-governmental coordination meetings in consultation with relevant
programme technical experts when required. Support the management team with UN
common planning and programming processes, including strategic country
analysis, UNSDCF, humanitarian response plans, integrated strategic frameworks,
etc.
• Coordinate, participate in, or contribute to
the Mine Action Area of Responsibility/Sub-Cluster under the Protection
Cluster, where relevant, including the formulation of the mine action
components for the Humanitarian Needs Overview and Response Plan Response plan,
in collaboration with the UNMAS Geneva office.
• Support the applications of policies,
practices and procedures associated with the overall implementation of the
Humanitarian Programme Cycle and associated funding and monitoring mechanisms,
where relevant, in collaboration with the UNMAS Geneva office.
• On behalf of the CMAP support the
development of communication strategies, linked to resource mobilization
strategies, where relevant, to maximise communication impact and outreach and
build awareness of the Country Programme.
• Support design, coordination and
dissemination of public information products and communication activities as
well as gather and draft content for communications products and platforms.
• Support CMAP preparations for official
meetings, events, briefings, and field visits, and prepare talking points,
briefing notes, presentations and speeches for the management team and senior
UN officials.
5. Knowledge management and document management and
innovation
• Maintain records of programme files and
other necessary programme documents such as documentation of decisions and
actions taken on programme issues.
• Implement relevant standards, tools and
templates to effectively manage programme and project development and
implementation.
• Identify, contribute to, record and share
the ongoing development and implementation of best practice, lessons
identified, and innovative approaches to improve overall programme performance
• Contribute to the management and upkeep of
risk management and issue management logs and processes.
6. People management (if applicable)
• Perform the programme team manager role,
unless appointed to another person(s).
• Ensure the effective planning, recruitment
and development of a flexible workforce with the skills and competencies needed
to ensure optimum performance, and ensure gender and geographical diversity.
• Lead and motivate the programme team.
• Foster a positive work
environment, respectful of both men and women, and ensure that the highest
standards of conduct are observed.
• Have a thorough understanding of UNOPS
personnel contract modalities (including ICA and Staff).
• Act as HPU
in the absence of more senior management.
**
Carry out any other related duties as needed.