Administration Associate (Workshop Documenter), Multiple positions

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development. UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

Particularly on increased  access to the justice system for vulnerable groups, including women which is GOJUST II’s Key Result Area (KRA) 3, GOJUSTII established a grant facility which UNOPS manages in collaboration with the British Council which provides technical assistance to  the GOJUST II. 

GOJUST II’s KRA 3 will seek to empower women, poor and people living in vulnerable situations to  recognize their grievances and problems as legal issues and to seek effective remedies for  disputes. For people to be able to seek redress, they must know their rights and understand the  different pathways for seeking justice. To this end the project will work with media, legal service  NGOs, paralegals and other facilitators to create legal and rights awareness and provide direct  legal services on issues involving land rights, rights of women, including victims of sexual and  gender-based violence (GBV), rights of indigenous peoples, children, youth, prisoners, those  with disabilities and LGBTI people. The project will identify strategic collaborations with media,  arts and culture platforms for popular engagement on these issues. Based on the British  Council’s comparative experience in the use of arts and culture for peacebuilding, interventions  will be conflict sensitive and locally led, focusing on tangible outcomes such as confidence building and self-expression as part of legal empowerment.

CALL FOR EXPRESSION OF INTEREST
THESE ARE LOCAL HOME-BASED POSITIONS, SO ONLY FILIPINO ARE ELIGIBLE TO APPLY.

Role Specific:

GOJUST II provides technical assistance to the Justice Sector composed of the Supreme Court (SC), the Department of Justice (DOJ), and the Department of Interior and Local Government (DILG). Aside from government institutions, GOJUST II also supports civil society organizations engaged in justice work. The technical assistance can include support to strengthen the justice sector coordination, decongestion of cases and evidence-based justice policy and practice. Further, GOJUST II will also be establishing a grant facility that aims to increase access to the justice system for vulnerable groups, including women. 

Included in the critical activities are the conduct of training, workshops and conferences involving different stakeholders. These can be different targeted activities related to planning, consultations, capacity building/training that will engage target stakeholders from the justice sector and civil society organizations.

The project, therefore, needs the services of a competent Administration Associate that will provide support in the documentation of the training/workshop/conference programs so that activity process and outputs are captured.  The Administration Associate will be working mainly with Workshop Facilitator as well as with the Key Experts (KE) from the British Council Technical Assistance Team and UNOPS in the development of the approach to capture the actual flow, content, process, outputs and summary assessment of each of the activity. He/she will receive overall guidance on the outline of the final documentation report from the focal points of UNOPS & BC TAT.

1. Seek guidance or orientation from the Capacity Building Officer (Workshop Facilitator) on the design and process of the event, and how the documenter can assist in the process. 
2. Actual recording of the event electronically, textually, and visually.
3. Compile all the materials of the meeting including programme, attendance sheets, workshop outputs, presentations, and the like and include them in the annex of the documentation report.
4. Assist the facilitator, or in his/her absence, one of the members of the UNOPS/ BC Technical team who is in charge of the event, for purposes of preparation and execution.
5. Submit the draft documentation of the activity to the facilitator for review and revise accordingly, if needed, upon recommendation of the facilitator.
6. Turnover of the documentation and do a revision of the textual documentation based on the feedback from the technical person in charge of the event. 

• Completion of secondary or high school is required. 
• A University Degree (Bachelor), preferably in Law, Communications/ Journalism, Education, Engineering, Business or Public Administration, social sciences, sciences, management, project management, development studies, or related fields is an advantage and can substitute for some of the required years of experience.

• Minimum 6  years of experience in journalism, field reporting, technical writing, photography, report writing, editing  or other related fields with secondary or high school education,
• 2 years of experience is required in combination with a Bachelor's degree or 1 year of experience required in combination with a Master’s.
• Experience in organizing documentation files and compilations is an asset;
• Experience in working with a range of stakeholders is an asset; 
• Prior experience and sound knowledge of the Philippine Justice Sector context is an asset.
• Excellent communication and Coordination; skills and ability to work in a team to achieve objectives is desirable.

• Fluency in both written and spoken English is required.
• Knowledge of one major regional dialect will be an advantage

• Contract type: Local Individual Contract Agreement (LICA)
• Contract level: LICA 6 (Local Retainer)
• Contract duration: 12 month Retainer Contract with the maximum of 100 working days. 
• Duty Station: Home-based.

https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.