Fund Management and Procurement Officer

Partner UNEP
Job categories Finance, Procurement
Vacancy code VA/2022/B5006/24932
Department/office AR, SEAMCO, Thailand
Duty station Dili, Timor-Leste
Contract type Local ICA Specialist
Contract level LICA Specialist-9
Duration One year but with the possibility of extension based on satisfactory performance.
Application period 14-Nov-2022 to 12-Dec-2022


Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.



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Organisational Context:

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organisations. With over 6,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, where they need it. By implementing around 1,000 projects for our partners at any given time, UNOPS makes significant contributions to results on the ground, often in the most challenging environments.

The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system, and serves as an authoritative advocate for the global environment.

The Fund Management and Procurement Officer will function under the overall supervision of the Project Manager in the Project Management Unit (PMU) based in Dili, Timor-Leste for the GCF- funded “Enhancing Early Warning Systems to build greater resilience to hydro meteorological hazards in Timor Leste” project. The officer will be responsible for overseeing the general administration of the PMU, financial management and budgeting, and procurement in line with the approved Project Cooperation Agreements and Funded Activity Agreement.

The Fund Management and Procurement Officer will co-ordinates all actions required for the effective implementation of technical co-operation projects by:

  • monitoring project implementation at all stages, including the analysis of implementation difficulties and initiating remedial action;

  • preparing and/or reviewing documents and revising as required;

  • requesting actions for recruitment of experts and placement of fellowships and ensuring satisfactory and expeditious completion of action;

  • reviewing requisitions for procurement of equipment with substantive offices and following up on the status of purchase and delivery;

  • preparing and/or reviewing various project reports, i.e. periodic progress reports, technical contractors' agency terminal reports, and, as requested, project status reports, fiscal reports and briefing notes;

  • arranging for the completion of projects and ensuring all documents and books are finalized

And the Fund Management and Procurement Officer will assist the Project Manager in administering the daily operations of the PMU by:

  • reviewing incoming correspondence, documents, and transactions, forwarding to appropriate unit, ensuring prompt action is taken, and following up on the status;

  • reviewing and approving documents, correspondence and authorization prepared by staff to ensure consistency in the application of rules and regulations;

  • reviewing in detail the most complex cases and recommending disposition;

  • acting as certifying officer and certifying non-routine obligating documents and authorizations;

  • investigating and preparing all documentation for responses to auditors

Project Information:

The project “Enhancing Early Warning Systems to build greater resilience to hydro meteorological hazards in Timor Leste” was approved by the Green Climate Fund Board in October 2021, with a total budget of USD 21.7 million. The United Nations Environment Programme serves as the Accredited Entity for the project. Activities will be executed by the State of Timor-Leste through the Secretary State for the Environment (SSE) and UNEP. The project will be implemented across five years and aims to deliver transformative impact to the entire population of Timor-Leste, including

1.03 million as direct beneficiaries (80% of the population), directly contributing to the attainment of selected targets and indicators of Article 7 of the Paris Agreement, Sustainable Development Goal (SDG) 13 on Climate Action, SDG 3 on Good Health and Well-Being and the Sendai Framework for Disaster Risk Reduction.

The project will address the urgent need for integrated and end-to-end climate information services and multi-hazard early warning systems (MHEWS) through comprehensive institutional, technical and technological capacity building from national to local level to generate and disseminate robust climate data and information at all stages of the climate services value chain. This will be achieved through four inter-related components – the Project Results:

Result 1. Strengthened delivery model and legislation for climate information and multi-hazard early warning services;

Activity 1.1 Establish institutional and policy frameworks, legislation and delivery models for climate services

Result 2. Strengthened observations, monitoring, analysis and forecasting of climate and its impacts;

Activity  2.1  Enhance  infrastructure  and  technical  support  for  observations  and monitoring

Activity 2.2 Strengthen climate modelling and impact-based forecasting 

Activity 2.3 Establish climate services for health

Result 3. Improved dissemination and communication of risk information and early warning;

Activity 3.1 Establish targeted multi-hazard early warning information systems

Result 4. Enhanced climate risk management capacity.

Activity 4.1 Build capacity to prepare for and respond to climate risks and hazards 

Activity 4.2 Establish Forecast-based Financing (FbF)

Local Context:

Timor-Leste is a Least Developed Country (LDC) and a Small Island Developing State (SIDS) whose infrastructure and governmental systems were devastated by a 25-year war of independence. Timor-Leste is highly vulnerable to both extreme climate and slow-onset events, with very limited capacity to prepare for and recover from climate impacts. As these events increase in frequency and intensity, Timor-Leste needs accurate, timely and actionable information and early warnings on local weather, water, climate and ocean conditions and related risks to human and environmental health.



Financial Management and Budgeting Procurement Gener...

Treats all individuals with respect; responds sensitively to differences and enc...

Education: Master’s degree (or equivalent) in business or public...

Contract type: LICA  Contract level:  ICS 9 / LICA 9 Contract ...

Please note that the closing date is midnight Copenhagen time. Applications ...

APPLICATION TIPS

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TOGETHER, WE BUILD THE FUTURE

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world.

Our mission is to help people build better lives and countries achieve peace and sustainable development.

We are proud of our people. The UNOPS family brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf on our partners. Spread across 80 countries, our workforce is rich in diversity and culture – with inclusion at its core.

We understand the importance of balancing professional and personal demands and offer several flexible working options.

Explore what we offer here.