Finance Senior Assistant

Peace and Security Cluster

The UNMAS Sudan office is based in Khartoum and works closely with the Government of Sudan and international partners with an aim of reducing the impact of explosive hazards on civilian population. UNMAS Sudan’s main activities include land release, risk education (RE) and victim assistance (VA) in areas affected with explosive ordnance. Currently, South Kordofan, Blue Nile and West Kordofan are affected with mines and ERW while 5 Darfur states are believed to contain ERW only.  UNMAS also provides technical advice and training for Sudan National Mine Action Centre (NMAC) and national mine action NGOs for improving national mine action capacity.

Under the direct supervision of the Support Services Officer (SSO), the Finance Senior Assistant will provide financial, administrative assistance, ensuring high quality, accuracy, and effective execution of financial services and processes and transparent utilization of financial resources. She/he will promote a client-oriented approach consistent with UNOPS financial rules and regulations.

The functional responsibilities include:

• Review of payment requests for completeness prior to processing to ensure that documentation is complete and all information concerning the payment has been supplied;

• Ensure proper accounting codes used; certification of services rendered/goods delivered is written on the payment document and duly signed by authorized officials; 

• Ensure payment to subcontractors are in compliance with terms and conditions of the agreement.

• Review and confirm appropriateness of operational transactions processed through: the interpretation and determination of applicable policies, regulations, and rules, 

• Gather supporting documents for payments and financial reports for projects; preparation of vouchers for projects; PO vouchers; Pay Cycle and payment execution.

• Issue  receipt of goods and services and establishment of accruals.

• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Enterprize system; travel claims, TA and TEC, and other entitlements are duly processed

• Prepare monthly expenditure schedules and quarterly year-end statements.

• Timely corrective actions on unposted vouchers, including vouchers with budget check errors, match exceptions, and unapproved vouchers.

• Review and confirm the validity of charges by verifying authorized amounts and ensuring availability of budget and funds

• Maintain the Accounts Receivables for projects and recording of deposits in the Enterprise system.

• Prepare accounts payable and PO vouchers for management projects.

• Prepare payroll register and processing of monthly payroll.

• Support in running the remittance cycle and Creation of Remittance advice to be sent to the bank.

• Assist with coordinating travel (processing of travel authorizations, booking airline tickets, and making hotel reservations) Register each activity on the Travel Register in accordance with Standard Operating Procedures (SOP)

• Maintenance and control of petty cash funds and preparation of reports for replenishment.

• Review cash position for local accounts to ensure sufficient funds for disbursements. Timely identification and recording of receipts for income application.

• Prepare bank reconciliations.

• Maintain the office filing system

• Any other duties as requested by the Supervisor or Head of Section.

*FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY"

*CANDIDATES WITH NO UNITED NATIONS OR UNOPS EXPERIENCE ARE STRONGLY ENCOURAGED TO APPLY

Education

• A first level University degree (bachelor’s or equivalent)in Finance, Accounting, Business Administration, or equivalent disciplines with one year of relevant experience 

• OR

• Secondary School (high school or equivalent) with five (5) years of relevant experience is required. 

Experience: 

• Relevant experience is defined as  experience in Finance, Accounting, Business Administration, Public Administration, or related fields at the national or international level Experience working with UN/UNOPS financial rules and regulations is desired,

• Working experience with of ERP is desired.

• Experience /knowledge of web-based applications and Google Suite products, especially google forms, sheets, docs and slides is desired 

• Experience in UN system organizations is desired. 

• Computer literacy is required

Languages

• Fluency in English (speaking, writing and reading) is required.

• Fluency in Arabic (speaking, writing and reading) is required.

• Knowledge of another UN official language is desired.

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

- Contract type: Local Individual Contractor Agreement (LICA)

Background Information – UNOPS

UNOPS supports the successful implementation of its partners’ peace building, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.   

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.  

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.