Project Management Support (Research and Administrative) Associate

Water, Environment and Climate  (WEC)

​UNOPS Water, Environment and Climate  (WEC) supports the design and management of multi-stakeholder initiatives by providing services in financial and grant management, procurement, human resources, and project management.The cluster has supported projects in the areas of water resource management, climate change adaptation, mitigation and transparency, energy access and distribution and environmental conservation under the Paris Agreement. 


Initiative for Climate Action Transparency

The Initiative for Climate Action Transparency was established in 2015 at the Paris Conference of the Parties (COP) to support implementation of the Paris Agreement and its Enhanced Transparency Framework. 

ICAT provides countries with tailored support and practical tools and methodologies to build robust transparency frameworks needed for effective climate action in sync with national development priorities. The projects ICAT supports relate to building or enhancing transparency systems for mitigation actions; building a monitoring approach for adaptation actions;  implementing and further delivering nationally determined contributions; assessing the impacts of policies related to climate action; integrating and/or aggregating climate actions at the subnational level and for non-state actors; and identifying and increasing domestic benefits and synergies from enhanced climate action.

ICAT offers a range of methodologies and guides to assist countries. The Initiative works with over 50 developing countries ranging from large countries, like China, to small islands, such as Antigua & Barbuda.

ICAT is managed by the United Nations Office for Project Services (UNOPS).

Under the overall guidance and supervision of the ICAT Director, the incumbent will be responsible for performing a variety of administrative functions, providing support to the Director and the ICAT team, including the management of the ICAT office in Bonn, and for conducting background research on aspects related to the operations of ICAT and potential partnerships, ensuring high quality and accuracy of work.

• Supports scheduling of and preparation for the Director’s appointments and prepares briefing and background material and ensures this is shared with the Director in due time before the meetings;
• Provides administrative and logistic support to conferences, workshops, and other events organized by ICAT and for meetings and retreats of the ICAT team by scheduling and organizing meetings (also video- or tele-conferences), and for receiving visitors;
• Coordinates with the Bonn premise management and ICT support on common services requests including those relating to office space, office access, cleaning, procurement of office supplies and petty cash management; 
• Establishes and maintains efficient working relationship with stakeholders (e.g. UNOPS WEC team, DSC, AC, Implementing Partners) and external partners (e.g. UNFCCC secretariat, NDC-Partnership, other UN agencies);
• Assists with the drafting of correspondence, including to partners and high level officials as well as  other responses to external requests;
• Provides accurate and timely information on processes and pending issues to the supervisor;
• Maintains the records on administrative, financial and logistical activities of the Bonn personnel/office;
• Provides administrative and logistical support for missions, events and travel including organization of tickets, hotel bookings, transfers, visa facilitation, DSA payments, etc. in coordination with ICAT Operations Associate;
• Functions as back-up to the ICAT Operations Associate when necessary. 

• Completion of secondary school is required. 
• Bachelor’s or Master’s Degree in Business Administration, Public Administration, Climate Change or equivalent disciplines is strongly desirable.

• Minimum of six years of relevant experience in operations’ support services, research, climate change and/or office management support in national or international public or   corporate organizations is required.
• In case of a First Level University Degree or a Master Degree, some of the required experience may be discounted.
• An understanding of climate change and related global policy issues is required.
• An understanding of MRV and transparency is an advantage.
• Some experience in UN system organizations is desirable.
• Proficiency in computers and office software packages (MS Office/Google Suite) is required.
• Experience in handling web-based management systems and in the use of Enterprise systems including OneUNOPS is desirable.
• Proficiency in data management and use of data visualizations tools is an asset.

Contract type: ICA
Contract level:  LICA-6
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

• Please note that the closing date is midnight Copenhagen time.
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• UNOPS embraces diversity and it is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, or disability.
  
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter, UN Staff Regulations and Rules, UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.