Under the guidance and direct supervision of the Project Manager, the incumbent ...
Under the guidance and direct supervision of the Project Manager, the incumbent is responsible for effective delivery and implementation of the following duties and responsibilities:
- Provide general support to the roll-out of the SUBATRA Project activities covering Purpose Areas 1,2,3 & 4;
- Support training and other activities of the Project that require logistics coordination;
- Support in the generation of reports and ensure proper filing of project documents;
- Monitor status of implementation, gather relevant data and prepare updates for the SUBATRA Project Team and Implementing Partners;
- Organize and facilitate various meetings/activities necessary to ensure smooth implementation of the project;
- Prepare minutes and follow up on decisions made in meetings;
- Collect, analyze and consolidate relevant data to facilitate monitoring of progress and the identification of common problems which cause delay;
- Assist in the procurement process through vendor registration in the system, coordination with suppliers and service providers, and ensuring quality and timely delivery of goods and services;
- Assist the finance team in coordinating with vendors and preparing the necessary documents to facilitate payments and receipting;
- Perform administrative tasks related to management of inventory, assets, and folder/filing systems;
- Perform other tasks assigned by the Project Manager.
Knowledge Building and Knowledge Sharing
- Supports the organization and delivery of training and learning initiatives for personnel on Administration, logistics, monitoring and related topics.
- Provides sound contributions to knowledge networks and communities of practice by synthesizing of lessons learnt and dissemination of best practices.
- Contributes feedback, ideas, and internal knowledge about processes and best practices and utilize productively
- Maintains unit’s documentation including records and files, ensuring safekeeping of confidential materials.