Background Information – Job
Specific:
Under the guidance and
direct supervision of the Procurement Senior Analyst who reports to the
Procurement and Logistics Specialist, the Procurement Analyst is responsible
for the effective delivery of procurement services reflecting best practices in
international public procurement, compliance with UNOPS procurement rules and
regulations, appropriate risk management and obtaining the best value for
money. He/she analyzes and interprets the respective rules and regulations
and provides solutions to a wide range of issues related to procurement.
Maintaining the highest
degree of personal and professional ethics, the Procurement Analyst maintains a
collaborative, client-focused, quality, and results-oriented approach in the
Business Unit.
Functional Responsibilities
*CANDIDATES WITH NO UN OR UNOPS EXPERIENCE ARE ENCOURAGED TO APPLY
*Qualified female candidates are strongly encouraged to apply
1. Implementation of operational procurement
strategies.
2. Management of procurement processes.
3. Implementation of sourcing strategy and
e-procurement tools.
4. Monitoring and Progress Control
5. Facilitation of knowledge building and
knowledge sharing.
1. Implements key aspects of operational
procurement strategies focusing on the achievement of the following results:
Full compliance of assigned procurement activities with UNOPS rules,
regulations, policies, and strategies; implementation of the effective internal
control, proper design and functioning of a client-oriented procurement
management system. Implementation of, or support to, the different steps
of the procurement processes, including Pre-Purchasing: Strategy and Planning;
Requirements Dentition; Sourcing; Purchasing: Solicitation; Management of
Submissions; Evaluation; Review and Award; Post Purchasing: Contract
finalization and issuance; Logistics; and Contract Management.
2. Provides technical support and guidance to
procurement processes of the Business Unit, focusing on achievement of the
following results: Timely and duly prepared elements of procurement plans and
monitoring of their implementation; Guidelines followed on embedding
sustainability along the procurement process; Organization of RFQ, ITB or RFP,
receipt of quotations, bids or proposals, their evaluation, negotiation of
certain conditions of contracts in full compliance with UNOPS rules and
regulation; Preparation of submissions to the Contract and Property
Committees (CPCs); Monitoring of contractor performance and certification of
completed work for compliance with contractual terms and payment; Advice,
remedial actions, or solutions to Project Managers on procurement issues;
Drafting of Long Term Agreements (LTAs) and/or service contracts and other
instruments, when necessary, either through standard or emergency procurement
procedures.
3. Implementation of sourcing strategy
and e-procurement tools focusing on achievement of the following results:
Development and management of the rosters of suppliers; Utilization of
sourcing module in accordance with UNOPS Procurement Group’s goals and
standards in this area.
4. Monitoring and Progress Controls Assist in
the submission of procurement reports to the Head of Support Services and or
Procurement Manager, on quarterly basis or as required Assist in the
development of the unit work plan and contribute to the achievement of those
goals.
Complete procurement of all required goods,
works and services on a timely basis and in an accurate manner Participate in
the development of monitoring tools for the procurement unit and work with
members of the unit to ensure those tools are used effectively.
5. Knowledge Building and Knowledge
Sharing Organize, facilitate and/or deliver training and learning initiatives
for personnel on Procurement-related topics. Contribute to Procurement knowledge
networks and communities of practice by providing collaborative synthesis of
lessons learnt and dissemination of best practices in human resources
management. Collect feedback, ideas, and internal knowledge about processes and
best practices and utilize productively.
Impact of Results:
The effective and successful achievement of key results by the
Procurement Officer will directly affect the overall efficiency of the
relevant business unit/s and project activities in procurement management, impacting
the timely availability of effective goods and services for UNOPS’
programmes. Timely, market-aware, and accountable delivery of goods and
services, contribute to office performance, efficiency and client satisfaction,
which promote the image and credibility of the team and office as an effective
service provider in project services and management. This enhances UNOPS’
competitive position as a partner of choice in sustainable development and
project services in the country/region served.