Project Management Support Senior Associate

• Infrastructure
• Procurement 
• Project Management (full service, back on track)
• HR and Transactional Services
• Grants Management 
• Technical and Advisory Services
• Project Information

• Provide support during Project inception, implementation and closure phases;
• Provide support in the drafting of donor reports; support and participate in quarterly quality assurance exercise;
• Engage in the drafting of proposals, terms of references, requests for proposals (where required);
• Engage in the identification of risks and issues and advise the project manager on mitigation measures;
• Coordinate, follow up and monitor the work of the project contractors as per approved workplans and budget, as well as assess and review relevant progress reports;
• Assume responsibility and coordinate management of specific activities, tasks and work packages within the Project portfolio;
• Manage the maintenance of the Project filing system and different project registers;
• Manage and prepare all supporting documents related to different payments;
• Support procurement related activities, such as all logistics of delivery and implementation where required;
• Facilitate the translation of project-related documents, training materials, presentations and other.

• Ensure timely communication with the project stakeholders, exchange information and share project-related updates;
• Coordinate timely receipt of required inputs from stakeholders;
• Follow-up project plans and documents, goals, deliverables, KPIs and timelines agreed with partners, and support management on allocation of appropriate resources;
• Plan, organize and participate in the project steering committee meetings, stakeholder discussions, workshops and other events; support in the preparation of respective minutes/protocols of the meetings;
• Contribute to the development of the new phase of project/ programme.

• Support coordination and organization of capacity development trainings, workshops and study visits;
• As assigned, attend trainings and workshops organized by the Project in and outside Tbilisi for quality assurance purposes;
• Support the enhancement of Project’s visibility activities/ promotional material in full conformity with the donors’ regulations and guidances;
• Perform any other duties as might be required for the successful implementation of the project.
• OIC when the Project Manager is on leave.

• A Bachelor’s Degree in Business Management / Administration, Project Management, Humanities or related field is required;
• A Master's Degree in Business Management / Administration, Project Management, Humanities or related field will be considered as an advantage.

• Minimum of three (3) years of relevant experience in the areas of Project Management or Project Management support is required;
• Experience in planning, stakeholder management, and/or monitoring and reporting highly desirable;
• Experience with public service organizations is desirable;
• Experience with UN and/or UNOPS administrative management systems will be considered as an asset.

• Fluency in written and spoken English is required
• Fluency in written and spoken Georgian is required

Contract type: ICA
Contract level: L-ICA-7
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.